[Wactclc-alma] Description to Copy ID

[Guidry, Wade]

One follow up to my earlier comments...

You can, if you want or need, to clear description field values from item records, as long as data does not also exist in the enum / chron fields (the traditional sources for generating the contents of the description field).

That process is described here:

https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/How_to_bulk_update_or_add_a_Fulfillment_Note_so_that_will_get_pop_up_notes/How_can_I_remove_item_descriptions_in_bulk_in_Alma%3F




Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<http://www.wactclc.org/>
509.760.4474

Pronouns: he/him/his


From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Guidry, Wade
Sent: Thursday, October 29, 2020 4:39 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Description to Copy ID

CAUTION: Originated outside our network. Do not click links or open attachments unless you validate the sender.


Colleen,

There aren't any jobs or import profiles to update individual item records on a case-by-case basis, with different values for each item.

The 'change physical items' job *does* allow to you update items in a managed set, but not conditionally for each item.

For example, you can change all items in the set to a specific location. But you can't change the location to different values for different items in the set.

So, if you want to move the information, you'll need to do it manually.

Also, just FYI, one reason someone might put copy id's in the description field is if you want to track or allow patron requests on specific  instances of title.

Usually, this relates to volumes of a serial.

However, some libraries have used the description field to control hold queues at the individual item level. For example, controlling which specific Chromebook a hold is placed on.



Wade Guidry
Library Consortium Services Manager, WACTCLC
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
(509) 760-4474
http://www.wactclc.org


From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of McGaughey, Colleen
Sent: Thursday, October 29, 2020 9:10 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Description to Copy ID

Hello everyone,

I know that there was some discussion during the ALMA refresher training about the use of the description field. I would like to be able to remove our copy numbers from the Description field and put the information in the Copy ID field where it belongs. I have put together an analytic report to generate all of our items with copy numbers in the description field. I am not sure on the next step. Can someone please help me remember what I should do next?

Thanks!
Colleen
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20201030/c1a8884b/attachment-0002.html>