[Wactclc-alma] Description to Copy ID

[McGaughey, Colleen]

Hi Wade,

What you said about being able to address individual item records in a set makes sense. I do have a follow up question though - would it be possible to filter the description field to just show say, C. 1 and create a set in order to do a bulk change of those items? If so, this would make it much easier to remove the copy # from the description field, and put the information into the Copy ID field. Just a thought.

Thank for your help.

Colleen McGaughey

________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> on behalf of Guidry, Wade <WadeG at bigbend.edu>
Sent: Thursday, October 29, 2020 4:38 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Description to Copy ID


Colleen,



There aren’t any jobs or import profiles to update individual item records on a case-by-case basis, with different values for each item.



The ‘change physical items’ job *does* allow to you update items in a managed set, but not conditionally for each item.



For example, you can change all items in the set to a specific location. But you can’t change the location to different values for different items in the set.



So, if you want to move the information, you’ll need to do it manually.



Also, just FYI, one reason someone might put copy id’s in the description field is if you want to track or allow patron requests on specific  instances of title.



Usually, this relates to volumes of a serial.



However, some libraries have used the description field to control hold queues at the individual item level. For example, controlling which specific Chromebook a hold is placed on.







Wade Guidry

Library Consortium Services Manager, WACTCLC

wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

(509) 760-4474

http://www.wactclc.org





From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of McGaughey, Colleen
Sent: Thursday, October 29, 2020 9:10 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] Description to Copy ID



Hello everyone,



I know that there was some discussion during the ALMA refresher training about the use of the description field. I would like to be able to remove our copy numbers from the Description field and put the information in the Copy ID field where it belongs. I have put together an analytic report to generate all of our items with copy numbers in the description field. I am not sure on the next step. Can someone please help me remember what I should do next?



Thanks!

Colleen
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