[Wactclc-alma] [EXTERNAL*]-Re: Alma Analytics and Collection Development

Wed Mar 4 11:44:27 PST 2020

Thank you! I look forward to perusing this.
-Melinda

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Elena Bianco
Sent: Tuesday, March 03, 2020 3:26 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] [EXTERNAL*]-Re: Alma Analytics and Collection Development

We have had that same experience with the "Unknown" - but we have a lot of materials that do not have Dewey Numbers - like our fiction collection and our equipment. For that one, I created a separate report that was just for circulation is these special locations that broke out the "Unknown" a bit.

And, as promised in today's meeting, I just shared out two reports that we used in our Program Review. I copied them out to Community | Shared Reports | Reports | Inventory - Weeding and deselections.

One is called SVC - Circulation by Dewey Call Number Range and Date (that one includes the publication date of items that were checked out - that was either  a canned report or possibly one that Wade created when he was helping us with our Age of Collection Report - do you remember, Wade?)

The other one is called SVC - circ by Dewey Group 2 - and that one is just straight checkouts with the Dewey subject area.

Here's where you can find the reports.

[cid:image001.jpg at 01D5F21A.414E0000]

Please let me know if you have any questions.

Thanks,

Elena

Elena Bianco, Systems & Technical Services Librarian
Skagit Valley College
2405 E. College Way
Mount Vernon, WA 98273
(360)416-7624

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Guidry, Wade
Sent: Tuesday, March 3, 2020 12:33 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [EXTERNAL*]-Re: [Wactclc-alma] Alma Analytics and Collection Development

Just a follow-up thought on titles attributed to UNKNOWN LC call numbers.

Those could very well be things like equipment records, course reserves, newspapers, DVDs, and/or any other title records that likely don't have proper LC call numbers.

Those kinds of records may still represent a not-inconsequential percentage of the total collection. You can probably find some way to filter those titles out of an LC report, by using resource type or something. Or simply filter out titles with LC classification equal to UNKNOWN.

Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<https://nam01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wactclc.org%2F&data=02%7C01%7Cmelinda.martin%40scc.spokane.edu%7C762ba21b2efa44258f0a08d7bfcc0600%7C4dedfefa6bd04442a06c98aed0b4b8da%7C1%7C1%7C637188755322111998&sdata=hHQm5G35xLqFl28zx7Y56nIp9BnPDu%2B4rj8f%2FBu3szU%3D&reserved=0>
509.760.4474

Pronouns: he/him/his

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Martin, Melinda
Sent: Monday, March 2, 2020 1:47 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Alma Analytics and Collection Development

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Thank you Lesley, very helpful!

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Lesley Caldwell
Sent: Monday, March 02, 2020 12:49 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Alma Analytics and Collection Development

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Hi Melinda,

Pierce College has been using "Collection Manager<https://nam01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sos.wa.gov%2F_assets%2Flibrary%2Flibraries%2Ffirsttuesdays%2F20140603notes.pdf&data=02%7C01%7Cmelinda.martin%40scc.spokane.edu%7C762ba21b2efa44258f0a08d7bfcc0600%7C4dedfefa6bd04442a06c98aed0b4b8da%7C1%7C1%7C637188755322111998&sdata=zKP6%2FXZaWXrR0Wy4LrNbiPnjP1qYczV8T0zNKmNe5r8%3D&reserved=0>" borrowed from a public librarian for the last five years.

Are you using Alma Analytics beyond Dewey/LC canned reports to determine weaknesses in your collection and strategize weeding/budget decisions?  If so, how? (ex: by program, division, conspectus, etc.)
Yes. We are looking at our data by LC class. John Jennings uses Alma analytics to pull the number of books in an LC class, how many times books from that class circed in the previous year, and how many we added to that LC class the previous year. Then he plugs those numbers into the attached spreadsheet, and the formulas calculate where we such purchase and where we should weed.

The librarians submit acquisitions based on this into a Google Form.

Are you using a budget allocation model toward your overall collection, and if so, would you be willing to share?
No, we've basically just been stealing from our book budget to cover the increasing costs of electronic resources. Whatever is left we use on books.

Do you use metrics to determine what a "balanced" collection is for your institution? If so, what does that look like?
See above. This year we decided to slow down the purchase of PZs because they are always at the top of our spreadsheet. I was concerned that even though our early childhood program is a big library user, we were over-allocating our resources that way.

Pierce College also has two libraries, so I use the aforementioned Google form (not Alma analytics) to make sure we're not buying for one campus more than another.

Hope that helps!
Lesley

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Martin, Melinda
Sent: Friday, February 28, 2020 11:31 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Alma Analytics and Collection Development

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Hi All,
We have been working to develop better reporting for decision-making for quite a while here at SCC/SFCC. I was wondering the following:

  *   Are you using Alma Analytics beyond Dewey/LC canned reports to determine weaknesses in your collection and strategize weeding/budget decisions?  If so, how? (ex: by program, division, conspectus, etc.)
  *   Are you using a budget allocation model toward your overall collection, and if so, would you be willing to share?
  *   Do you use metrics to determine what a "balanced" collection is for your institution? If so, what does that look like?

We have planned some internal use of local 9XX tags to create some reports (through Analytics), but have to go back and "tag" the collection - however, there has been some reservation about the need to do this work (value) among librarians and I was wondering how colleges like us are using the tools at our disposal.

Thank you for anyone willing to share.

Warm Regards,

Melinda Martin
Faculty Librarian
Community Colleges of Spokane
509-533-8822
Melinda.Martin at ccs.spokane.edu<mailto:Melinda.Martin at ccs.spokane.edu>

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