[Wactclc-alma] Alma Analytics freeze

[Guidry, Wade]

Thanks for the head’s up, Kirsti.

We talked about this when we discussed the Feb release notes. But details on the migration were not available at that time.

To add to Kirsti’s comments below:

NOTE on Existing Reports: For existing reports, this save / freeze consideration *only* impacts any analyses (ie, reports) saved in your personal ‘My Folders’. Reports saved in the ‘Shared Folders’ tree *prior to* the start of the freeze are not impacted.

NOTE Reports newly created (or changes made to existing reports) during the freeze: Will be lost

The release notes now contain freeze window dates.<https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2020/Alma_2020_Release_Notes>

For NA02 (our environment), those dates are: February 22-29 (notes say 22-28, but I believe they forgot the leap year day)

Recommended actions for WACTCLC:


1.       Copy any reports you have (that you want to keep) from ‘My Folder’ to your institutional folder before Feb 22.

2.       Do *not* make any changes to existing analytics reports, or create new ones, between Feb 22 and Feb 29.







Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<http://www.wactclc.org/>
509.760.4474

Pronouns: he/him/his


From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Thursday, February 13, 2020 12:43 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Alma Analytics freeze

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Thank God for Harvard:


Preparing for Alma Analytics OBI 12
·         Alma Analytics will be upgraded to version 12 of OBI (Oracle Business Intelligence) on March 1, 2020. This upgrade includes a new OBI tool called Data Visualization (DV). Learn more about what to expect in OBI 12 and DV by visiting the Analytics and Reporting wiki<https://wiki.harvard.edu/confluence/pages/viewpage.action?pageId=221713735> for introductory documentation, videos and "how to" presentations.
·         Freeze on creation of new Analytics between 2/22 and 2/29- Reports will be migrated from version 11 to version 12 starting Saturday, February 22 and continuing through Sunday, February 29. During that period, new analytics can not be created. Any analytics created during that period will not be upgraded to version 12, and will not be available when OBI 12 is introduced on Monday, March 1.

https://wiki.harvard.edu/confluence/display/LibraryStaffDoc/February+2020+Release+-+Harvard+Highlights





It will be ok!

Kirsti S. Thomas
Library Technical Service Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>






-----Original Message-----
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Elena Bianco
Sent: Thursday, February 13, 2020 11:59
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Alma Analytics freeze



Oh boy.  Thanks for that heads-up, Kirsti!



Elena



Elena Bianco, Systems & Technical Services Librarian

Skagit Valley College

2405 E. College Way

Mount Vernon, WA 98273

(360)416-7624



-----Original Message-----

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Thomas, Kirsti

Sent: Thursday, February 13, 2020 11:48 AM

To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>

Subject: [Wactclc-alma] Alma Analytics freeze



I've heard from colleagues that Ex Libris is planning an upgrade to Alma Analytics this month. Documentation on the Ex Libris website says that individuals will need to copy saved reports in "My Folders" into their Institution folder before the date of the "Report freeze time"



The documentation also says that any Analytics reports created during the freeze period won't be saved in the new Analytics platform.



https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fknowledge.exlibrisgroup.com%2FAlma%2FProduct_Materials%2F050Alma_FAQs%2FAnalytics%2F01_General%23OBI_Upgrade_and_Data_Visualization_(DV&data=02%7C01%7C%7C5b4a0bdbca7e47ec697c08d7b0bf2d76%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637172207471669455&sdata=g5h5MdJ0NbgaYwkqygjPcPBkjQILG9921UUwLDx%2FjFE%3D&reserved=0)



When is the freeze period?  I can't find any information about that on the Ex Libris website.  I know colleagues at Orbis Cascade have a Feb 22 date.





It will be ok!



Kirsti S. Thomas

Library Technical Service Manager

Seattle Colleges

kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>







CAUTION: This email originated outside of the Seattle Colleges’ email system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email ITHelp at seattlecolleges.edu<mailto:ITHelp at seattlecolleges.edu>.


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