[Wactclc-alma] subject heading search

Thu Dec 10 14:42:52 PST 2020

I interpreted the question the same way ☺

And I liked your solution. I didn’t realize (or remember) that the subjects attribute in analytics included all subject headings on a record. That’s very useful.

Also, a related thing of which to be aware, and of which some of you already take advantage…

You can open an SF case to have any MARC field of your choosing (that isn’t already available in analytics) added to analytics as a searchable field. You get up to 10 such custom fields. And could always swap them out over time if you actually came up with more than 10.

So, for example, you could have an analytics attribute set up for the 655 field, so that you could report it out in analytics.

For details, see Add bibliographic or holdings fields to Alma Analytics<https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/Add_bibliographic_fields_to_Alma_Analytics>

Wade Guidry
Library Consortium Services Manager, WACTCLC
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
(509) 760-4474
http://www.wactclc.org

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Thomas, Kirsti
Sent: Thursday, December 10, 2020 1:10 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] subject heading search

CAUTION: Originated outside our network. Do not click links or open attachments unless you validate the sender.

Good point about the genre/subject distinction in the bib records Wade.

I had thought Cara Beth was talking about “Electronic book” subject headings and thought they were trying to find records which only had one subject heading where the subject heading was “Electronic book.”  It’s been a long week.

My thought process was, “Well if the records only have one subject heading to begin with, then they’re probably vendor records with poor cataloging, and if that’s the case then the vendor has probably stuck the genre heading in a subject field because their cataloging is so poor.”  😆

Thanks Adrienne for clarifying.

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Adrienne Roush
Sent: Wednesday, December 9, 2020 4:11 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] subject heading search

Hi all,

I'll chime in, since I asked Cara Beth in the first place! :)

Thanks so much, Kristi and Wade.

Kristi, I do not know how to do what you described, but I will figure it out if needed. However, I think Wade hit the nail on the head- the titles I double-checked, it was the 655 field that showed Electronic books.

In case you are still interested in some examples, here are some permalinks.
https://sbctc-ghc.primo.exlibrisgroup.com/permalink/01STATEWA_GRAYS/1u9ogrp/alma992704462902811<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsbctc-ghc.primo.exlibrisgroup.com%2Fpermalink%2F01STATEWA_GRAYS%2F1u9ogrp%2Falma992704462902811&data=04%7C01%7C%7C5f75cf5267f448f37bdc08d89ca04022%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C1%7C637431559408615543%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=H3%2BKLdUgX6ljUkyqma0IcR3LHHx7tz%2BXIuVNBR7fl8Y%3D&reserved=0>

https://sbctc-ghc.primo.exlibrisgroup.com/permalink/01STATEWA_GRAYS/1u9ogrp/alma992704462002811<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsbctc-ghc.primo.exlibrisgroup.com%2Fpermalink%2F01STATEWA_GRAYS%2F1u9ogrp%2Falma992704462002811&data=04%7C01%7C%7C5f75cf5267f448f37bdc08d89ca04022%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C1%7C637431559408625542%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=TtB94vOyTj2XPJWAV9oa6RyLs%2FiueBcxJMJb1huWpkc%3D&reserved=0>

https://sbctc-ghc.primo.exlibrisgroup.com/permalink/01STATEWA_GRAYS/1u9ogrp/alma992750499102811<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsbctc-ghc.primo.exlibrisgroup.com%2Fpermalink%2F01STATEWA_GRAYS%2F1u9ogrp%2Falma992750499102811&data=04%7C01%7C%7C5f75cf5267f448f37bdc08d89ca04022%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C1%7C637431559408625542%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=NX6YH7lIvgAZTMaoGzo2ZQhINnbboQss0KpAdxlr04E%3D&reserved=0>

https://sbctc-ghc.primo.exlibrisgroup.com/permalink/01STATEWA_GRAYS/1u9ogrp/alma992758840002811<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsbctc-ghc.primo.exlibrisgroup.com%2Fpermalink%2F01STATEWA_GRAYS%2F1u9ogrp%2Falma992758840002811&data=04%7C01%7C%7C5f75cf5267f448f37bdc08d89ca04022%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C1%7C637431559408635533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=q1ZciRSQXvh9nkpi7KH1cOqxOzcUTCK2teJCsLLIRuw%3D&reserved=0>

Can I get that field (655) to not show?

Thank you all!

Adrienne

________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Guidry, Wade <WadeG at bigbend.edu<mailto:WadeG at bigbend.edu>>
Sent: Tuesday, December 8, 2020 6:54:33 PM
To: WACTCLC Alma Discussion
Subject: Re: [Wactclc-alma] subject heading search

Nice find, Kirsti.

As long as the ‘electronic books’ heading is actually in the subject field, and not in the genre (MARC 655) field, that will work.

The subject search in Alma includes the 655, while the ‘subjects’ field in the bibliographic details area of analytics does not.

Electronic books sounds more like a genre heading than a subject heading to me. If that’s what GHC is searching for, then I don’t think the subjects field in analytics will work for this. Though it is a great option for other use cases.

I’m not sure what the answer is if the target is actually genre rather than subject.

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Thomas, Kirsti
Sent: Tuesday, December 8, 2020 2:21 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] subject heading search

This turned out to be easier than I thought. I thought you’d have to create multiple analyses and filter for MMSIDs or Portfolio IDs not contained in or contained in the other analyses.

Turns out you can do it with 1 analyses just by using the right filter on the Subjects field from the Bibliographic Details folder (which shows up in most of the Alma Analytics subject areas).

The Subjects field contains *all* subject headings in the bib record. If there’s only 1 single subject heading in a bib record, then the Subjects field only has that one subject heading and nothing else.

So create an Alma Analytics report with a filter on the Subjects field like this:

Subjects = Electronic books.

You have to make sure the capitalization matches exactly, and you have to make sure that if your subject heading has a period at the end you include the period in your filter.

Does this make sense?

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Cara Beth Stevenson
Sent: Tuesday, December 8, 2020 12:13 PM
To: (wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>) <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] subject heading search

I had a question from our collections development librarian, Adrienne. She is working on collections for our nursing program for their upcoming accreditation.

Adrienne has found titles with only the subject heading "electronic books" but nothing about the content, and it isn't just the nursing books.

Can the hive mind give us some ideas of a search or a report to find the titles where the ONLY assigned subject heading is "electronic books"?

Cara Beth Stevenson

(pronouns: she/her/hers)

Library Paraprofessional

John Spellman Library

Grays Harbor College
CAUTION: This email originated outside of the Seattle Colleges’ email system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email ITHelp at seattlecolleges.edu<mailto:ITHelp at seattlecolleges.edu>.

CAUTION: This email originated outside of the Seattle Colleges’ email system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email ITHelp at seattlecolleges.edu<mailto:ITHelp at seattlecolleges.edu>.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20201210/890d3726/attachment-0002.html>