[Wactclc-alma] Analytics for weeding physical items

Wed Aug 19 14:51:56 PDT 2020

I recreated the report, and included dvds. Tried to sort the report by title ascending, and the column does not display alphabeticially.

I figured I could at least run the report to display DVD and VHS that hasn't ever circulated. So, I filtered the In House Loan and Not In House loans as is equal to null. I got 0 results, which I know isn't correct. I went back and changed the criteria to be is equal to 0, and got the message you see in the second screenshot. Not really sure what I am doing wrong.

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________________________________
From: McGaughey, Colleen <Colleen.McGaughey at cptc.edu>
Sent: Wednesday, August 19, 2020 2:07 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: Analytics for weeding physical items

I will have to start that analytic report over again, as I can't find it in my folder, or under the shared folders. I guess it didn't get saved. Which is odd, because I usually do a save every time, I make a change to a report.

You really think 4 loans of a VHS tape would all be from testing during implementation? I just randomly picked that one to check the loan status on when I was testing my analytic report.

________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> on behalf of Guidry, Wade <WadeG at bigbend.edu>
Sent: Wednesday, August 19, 2020 1:53 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Analytics for weeding physical items

That loan date is from Oct 2015 (testing during implementation, maybe?)

I’d check to make sure you’re not cutting that date off with a date filter, if you want to see it in analytics.

Regarding titles with multiple material types, you could try adding item material type to the report, and then sorting by title or call number.

[cid:image001.png at 01D67630.2C8D3DD0]

Wade Guidry

WACTCLC

Library Consortium Services Manager

wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

http://www.wactclc.org<http://www.wactclc.org/>

509.760.4474

Pronouns: he/him/his

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of McGaughey, Colleen
Sent: Wednesday, August 19, 2020 11:19 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Analytics for weeding physical items

CAUTION: Originated outside our network. Do not click links or open attachments unless you validate the sender.

Oops... my bad, about the loan dates and creation dates mix up.

We decided to run a new report of books with a publication date of 1980 to 2000, with null/ 0 circs. This gives us a much smaller list that we feel comfortable weeding, unless we want to keep the material for historical purposes.

I am also trying to run a report until Physical Items analytics to get an idea of what VHS materials we have that have never circulated. Yes, we still have a VHS collection that only our faculty can access for instructional use. In the report I said to include number of loans, as well as in house and not in house loans, even though our students cannot check out these VHS tapes. I filtered the results to is equal to 0 on both fields. I did a spot check on the report of one of the titles list - Tom Henry's Electrical Exam video series. When I look the title up in Alma is shows that there have been 4 loans. I also noticed in my spot check that there is at least one title that we have on dvd and VHS. Is there a way to include this information in the report?

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________________________________

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Guidry, Wade <WadeG at bigbend.edu<mailto:WadeG at bigbend.edu>>
Sent: Tuesday, August 18, 2020 8:57 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Analytics for weeding physical items

My last comment was about loan dates, rather than creation dates.

But yes, you should be able to filter on the creation date field to find items with older creation dates.

But I might take those dates with a grain of salt. Creation dates from the 50’s, 60’s and 70’s seem suspect to me. (The catalog certainly wasn’t electronic back then, so where/when did those dates get entered?) Those creation dates may just be incorrect or polluted data.

IMO, in the CPTC scenario, or any of the libraries, really, it would seem valid to weed by last 5 years usage. Ie, if something hasn’t been checked out in the last 4 years, and your data goes back that far, combined with an older publication date, it’s probably a good candidate for weeding.

But that really gets into collection development policy, something I admittedly have no grounding in.

Wade Guidry

WACTCLC

Library Consortium Services Manager

wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

http://www.wactclc.org<http://www.wactclc.org/>

509.760.4474

Pronouns: he/him/his

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of McGaughey, Colleen
Sent: Tuesday, August 18, 2020 8:39 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Analytics for weeding physical items

CAUTION: Originated outside our network. Do not click links or open attachments unless you validate the sender.

Hi Wade,

We did have items migrated when we transitioned from Horizon to Alma. You mentioned,

"Creation date is the date the item was created in Alma, or possibly in another system, if the items were migrated into Alma.

So, it’s not likely that you’ll see creation dates from the 50’s."

As you will note from this screenshot, there is material listed from the 50's, 60's, 70's, and 80's.

[cid:image006.png at 01D67630.2C8D3DD0]

I know that an academic library is more likely to go by relevance rather than creation date, but I wanted to have another way to shorten the report.

Thank you for your ongoing support.

Colleen McGaughey

Clover Park Technical College

________________________________

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Guidry, Wade <WadeG at bigbend.edu<mailto:WadeG at bigbend.edu>>
Sent: Wednesday, August 12, 2020 12:22 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Analytics for weeding physical items

Creation date is the date the item was created in Alma, or possibly in another system, if the items were migrated into Alma.

So, it’s not likely that you’ll see creation dates from the 50’s.

You’re probably wanting to filter by publication date? If so, you’ll want to look at the attributes on the title, rather than the item.

Wade Guidry

WACTCLC

Library Consortium Services Manager

wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

http://www.wactclc.org<http://www.wactclc.org/>

509.760.4474

Pronouns: he/him/his

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of McGaughey, Colleen
Sent: Wednesday, August 12, 2020 11:05 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Analytics for weeding physical items

I used the canned analytic report for determining physical weeds, and edited some of the filters. I know that I should be getting more results back, so I am wondering what I could be doing wrong. Below is a screen shot of the filters.

I know that we still have material in our collection that was created in the 1950s. So, I am trying to capture those items, plus show any items that have not been loaned since 2015. I put my report in the shared reports folder under CPTC. Could someone please tell me what I am missing or doing wrong?

Thanks,
Colleen

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