[Wactclc-alma] Course Reserve Workflow

[Guidry, Wade]

The "as designed" bulk / automated workflow in Alma for course reserves management is the course loading integration<https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/090Integrations_with_External_Systems/040Fulfillment/010Courses_and_Reading_Lists/Configuring_Course_Loading> functionality.


Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<http://www.wactclc.org/>
509.760.4474

Pronouns: he/him/his


From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of McGaughey, Colleen
Sent: Wednesday, August 5, 2020 9:05 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Course Reserve Workflow

Thanks everyone.

I am still relatively new to the college, so I don't know what our cornerstone courses are. It makes sense to just extend the due back date to the end of the academic year or beyond. Is there a way achieve setting a new due back date for all courses or does this need to be done individually?

Thanks,
Colleen McGaughey
Clover Park Technical College
________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of McGaughey, Colleen <Colleen.McGaughey at cptc.edu<mailto:Colleen.McGaughey at cptc.edu>>
Sent: Tuesday, August 4, 2020 3:52 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Course Reserve Workflow

Since our IT department is backlogged, I thought I would see what it takes to manually enter the Course Reserves manually. We have classes that roll over - they were given in the Summer, and are repeated in the Fall. Apparently, I can't add a new entry for this, as the Course Code already exists.

What is normally done in this situation? It would seem that you would have to wait until the date for the Summer term passes, and then change it to the Fall dates, but that seems rather tedious. If you are going through the course catalog and adding new courses, you would like to be able to add the roll over classes at the same time, rather than having to remember to go back and do it later.


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________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of McGaughey, Colleen <Colleen.McGaughey at cptc.edu<mailto:Colleen.McGaughey at cptc.edu>>
Sent: Tuesday, August 4, 2020 10:53 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Course Reserve Workflow

Hello everyone,

Thanks to Wade, I have managed to get the Course Reserves uploaded. I have created reading lists, and have added citations to all of our Summer quarter courses. It appears that everything is correctly displaying in Primo. I feel that this is a real accomplishment for our institution, as to my knowledge, this has never been done before.

My questions is, what should we do at this point? We need to create a repeatable workflow. Our instructors are not involved with the course reserve process. The term ends on 09/01/2020. I do not know what courses will roll over or what new courses will be added. What is your institution's Course Reserve workflow? What should my next step(s) be?

Thank you for your help, and advice.

Colleen McGaughey
Clover Park Technical College
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