[Wactclc-alma] If you have a "Films on Demand" local collection, please check your portfolio activations

[Guidry, Wade]

Yes, it has! Though, we’re in a new (academic) year now, yes? ☺



Wade Guidry
WACTCLC
Library Consortium Services Manager
wade at bigbend.edu<mailto:wade at bigbend.edu>
http://www.wactclc.org<http://www.wactclc.org/>
509.760.4474


From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Friday, July 19, 2019 1:19 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] If you have a "Films on Demand" local collection, please check your portfolio activations

ATTENTION: This email contains links. Please follow best practices before clicking on links
D’oh!  It’s been a long year. 😉

Kirsti

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Guidry, Wade
Sent: Friday, July 19, 2019 12:48
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] If you have a "Films on Demand" local collection, please check your portfolio activations

No, they aren’t in the community zone.

I was referring to records in local collections, same as yours.


Wade Guidry
WACTCLC
Library Consortium Services Manager
wade at bigbend.edu<mailto:wade at bigbend.edu>
http://www.wactclc.org<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wactclc.org%2F&data=02%7C01%7C%7C775052939bc34fee686b08d70c821f23%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C636991625313183785&sdata=NFfr7MW2OltXp6Q8eK%2BbXTK%2FpexFIL2zNYTjxIwp57o%3D&reserved=0>
509.760.4474


From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Friday, July 19, 2019 12:46 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] If you have a "Films on Demand" local collection, please check your portfolio activations

So the Films on Demand bib records are available through the Community Zone now?

When we migrated in 2017, the CZ only had collection-level records with no portfolios and I haven’t had time to go back and check.  I’ve been loading vendor MARC records every month. We’ve got the Master Academic and Archive Films and Newsreels collections.


Kirsti S. Thomas
Library Technical Service Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>



From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Guidry, Wade
Sent: Friday, July 19, 2019 10:29
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] If you have a "Films on Demand" local collection, please check your portfolio activations

Actually, hold that thought.

It’s possible that those deactivated portfolios I see are deactivations done by the institution for which the bib records weren’t deleted.

(I forgot about the suppressed bibs showing in Primo VE issue.)

We can talk about this one on Tuesday, and look at a couple of examples together.

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Guidry, Wade
Sent: Friday, July 19, 2019 9:59 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] If you have a "Films on Demand" local collection, please check your portfolio activations

For those of you that have set up a “Films on Demand” local collection, I recommend checking your portfolio activations.

In the process of helping SPSCC this week with some FOD issues, I noticed that some of you don’t have all of your FOD portfolios activated.

This can happen if you set up the local collection as a ‘selective’ package, rather than ‘aggregator’.

With a selective package, if you didn’t have ‘activate’ checked in the import profile when a portfolio was imported, it won’t be fully activated.

Luckily, it’s easy to activate all of the portfolios in the collection.

Just edit the collection’s service (under the … menu for your FOD collection in Alma). Then, go to the ‘portfolios’ tab and select ‘activate all’ under ‘activate / deactivate’.

If you have any questions, let me know. And I will also review this on the call next Tuesday.
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