[Wactclc-alma] What is a Recall in Alma?

Wed Jul 10 11:33:05 PDT 2019

Kristi,

You’re information about the WAC got me curious so I looked up the WAC for Skagit to see what was in there about library policies, and I didn’t find a subsection for the library policies.  So I asked our library director and she said that we deliberately didn’t put the library policies in the WAC to make sure we could update/change the policies as needed and not go through the whole WAC process to get them updated, since the college doesn’t do that often.  The only requirement we have, which we meet, is to post our policies and they’re on our website.

Then I was curious and looked at other colleges and some of them do and some of them don’t have their library’s policies in the WAC, so it probably depends on the college/library’s decision to include them in the WAC document or not.

Just thought I’d share that information in case people went looking at the WAC for their library policies and didn’t see them.  It could be the similar case as here at SVC, where we chose not to include them since it makes updating policies harder and more time consuming.

Thanks,
Stephanie

Stephanie Levesen
Periodicals/ILLs/Circulation
Norwood Cole Library
Skagit Valley College
2405 E College Way
Mount Vernon, WA  98273

360-416-7659

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Thomas, Kirsti
Sent: Wednesday, July 10, 2019 10:18 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] What is a Recall in Alma?

P.S.  Here’s the WAC section for Lake Washington Institute of Technology:

Chapter 495D-168
https://apps.leg.wa.gov/wac/default.aspx?cite=495D-168

All the state community and technical colleges have their own WAC sections with subsections about library policies.  The technical colleges are in Title 495… and the community colleges are in Title 132…

Kirsti

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Thomas, Kirsti
Sent: Wednesday, July 10, 2019 10:10
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] What is a Recall in Alma?

What Tammy said—Patron A has something checked out. Patron B needs to use it.  The library notifies Patron A that they need to bring the item back right away so someone else can use it. Sometimes this means Patron A has their loan period cut short.

Seattle Colleges has such short loan periods (2 weeks) that we decided trying to manage recalls would be more trouble than it was worth.  All our Fulfillment Rules are set to not allow recalls.

FWIW, the Washington Administrative Code section for your institution will have regulations governing certain library policies like recalls.  For example, here’s the section for Seattle Colleges:

WAC 132F-162-110

Holds, recalls, and searches.
(1) Holds: A borrower may place a hold on any circulating material except reserve material, some special collections material and library materials already checked out to that borrower.
(2) Recalls: Library materials for which another borrower has placed a hold may be recalled after two weeks from the date checked out. Material on long-term loan to faculty maybe recalled at anytime. Material needed for reserve may be recalled at any time. Material checked out to noncollege borrowers may be recalled at any time for use by an on-campus borrower.
(3) A search may be requested by borrowers who have not succeeded in locating material on the shelves.

Our loan periods are only 2 weeks to begin with and we don’t do long-term loans to faculty. Only 1 library allows guest patrons and they don’t have that many at any given time.  If something needed for Reserve was checked out, circ staff would just call or email the patron directly to return the item.

Given our short loan periods, we can just have a patron place a hold if they want something that’s checked out.  The hold will block the item from being autorenewed and the patron who has it checked out will receive a notice to return it by the due date.  Circ staff can see if an overdue item has a hold and can contact the patron directly about returning it ASAP. As far as I’m concerned, this meets the WAC requirements for recalls. 😊

It will be ok!

Kirsti S. Thomas
Library Technical Service Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Tammy Siebenberg
Sent: Tuesday, July 9, 2019 18:15
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] What is a Recall in Alma?

Recall means to ask that a book that is checked out be returned early because someone else needs it.  This sometimes happens when, for example, a grad student checks something out for an entire quarter or year and a faculty member needs it before the checkout period is up.  The book is recalled and the borrower is sent a recall notice which may or may not include a deadline by which to return the book.  One option in Alma is to charge a recall fine if the item is not returned by the new recall deadline.

Tammy R. Siebenberg, MLIS
Director – Library & Media Services
Yakima Valley College
509.574.4984
tsiebenberg at yvcc.edu<mailto:tsiebenberg at yvcc.edu>
yvcc.edu<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fyvcc.edu%2F&data=02%7C01%7C%7C7d8badc005b4498457f808d7055994a9%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C636983754611530480&sdata=rjXeMrJv3J%2FKUqlB4P7EZEMZJ%2BZ%2B5HPSjl48sv2K2mI%3D&reserved=0>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Bem, Greg
Sent: Tuesday, July 9, 2019 4:41 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] What is a Recall in Alma?

Hey all,

I can’t for the life of me figure out what “Recall” means in Alma. The fulfillment page<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fknowledge.exlibrisgroup.com%2FAlma%2FProduct_Documentation%2F010Alma_Online_Help_(English)%2F080Analytics%2FAlma_Analytics_Subject_Areas%2FFulfillment&data=02%7C01%7C%7C7d8badc005b4498457f808d7055994a9%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C636983754611540488&sdata=zumRgFNJhsolqLCa%2F8o1VzQydUeKFhLlBNyMjn8Xidc%3D&reserved=0> in Alma doesn’t have any definitions, nor does any other page it seems.

Can someone explain what a recall is, in a relatively straightforward way?

Thank you!

Greg

Greg Bem, MLIS
Professor and Library Coordinator
Library Learning Commons
Lake Washington Institute of Technology
Pronouns: he/him/his

Contact Info
greg.bem at lwtech.edu<mailto:greg.bem at lwtech.edu%0d>
425-739-8100 xt.8898
http://www.lwtech.edu/campus-life/library<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.lwtech.edu%2Fcampus-life%2Flibrary&data=02%7C01%7C%7C7d8badc005b4498457f808d7055994a9%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C636983754611550497&sdata=7AvkLRYVrRf4nven1KZ5Hxqpup81dsiLY9WspGTkUUA%3D&reserved=0>

2019-2020 Vice President of Local 3533, LWTech’s Faculty Union!

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