[Wactclc-alma] [ALMA-L] Alexander Street Content

Wed Dec 11 15:08:13 PST 2019

Thanks for the head’s up, Kirsti. Looks like good progress for Alexander Street Press collections.

Meanwhile, just an FYI, I noticed this morning that some of the Gale collections in the CZ were updated as recently as yesterday, with some others in early Dec to mid-November, so there has been some updates in Gale collections as well.

And I opened a couple of Gale-related tickets this morning, based on the conversation yesterday.

Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<http://www.wactclc.org/>
509.760.4474

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Wednesday, December 11, 2019 1:49 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] FW: [ALMA-L] Alexander Street Content

ATTENTION: This email contains links. Please follow best practices before clicking on links
FYI for anyone with Alexander Street Press subscriptions

Kirsti S. Thomas
Library Technical Service Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Alma <alma-bounces at exlibrisusers.org<mailto:alma-bounces at exlibrisusers.org>> On Behalf Of Rael Elstein via Alma
Sent: Wednesday, December 11, 2019 06:31
To: Alma at exlibrisusers.org<mailto:Alma at exlibrisusers.org>
Cc: Rael Elstein <Rael.Elstein at exlibrisgroup.com<mailto:Rael.Elstein at exlibrisgroup.com>>
Subject: [ALMA-L] Alexander Street Content

Dear colleagues,

We are excited to announce a major project underway to improve and enrich the Alexander Street content currently represented in the Alma Community Zone.

Following extensive analysis, we have determined that the most efficient way to update and maintain the Alexander Street content will be to remove the existing collections (including portfolios and Bibliographic records) and load new versions.
In this way we can ensure that our new mechanism for matching these records can be implemented properly and will not retain any residual items that may have been corrupted in the past.

Our plan has also been discussed with the CZ Management Group and the Content Working Group to confirm that it is viable from the community perspective.

Our plan is to roll out this enhancement in two phases that will ensure as seamless a transition as possible while not affecting Discovery usage:

·         (Phase 1) Create new DB Type (zero-title database) collections in Alma that will represent the current and accurate list of Alexander Street offerings. Note that the Interface will be updated to the newly named “Alexander Street” as well.
In parallel we will begin to remove the existing “Alexander Street Press” collections, while assisting any institutions that have activations in transferring those to the new collections (mapping will be provided, see below).

·         (Phase 2) Once all of the corrupt collections have been removed and only the most current collections are available as DB Type collections, we will enhance these collections and add the relevant titles. The collections will transition from DB Type to Full Text, and the titles will contain the unique match-point obtained directly from Alexander Street. This match point will allow us to maintain updates as well as perform enrichments. As soon as this has completed we will start on the enrichment process, using MARC records provided to us directly by Alexander Street.

While the process itself will be lengthy, at its conclusion we will be able to confidently maintain the Alexander Street collections on a weekly basis with high levels of confidence in our updates.

Note that this plan will not affect Discovery usage in any way.

Phase 1 will start immediately, so you can expect to find new “Alexander Street” DB Type collections added to the Community Zone.

Feel free to start activating those and performing any other activities around these collections.

We will begin the removal process on 9 February 2020. This will take a number of weeks.

Phase 2 will begin as soon as the removals are complete, and we will begin with the collections with the most activations in the CZ.

All information on the progress of this project will be available in the Alma CZ Release Notes<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fknowledge.exlibrisgroup.com%2FAlma%2FContent_Corner%2FRelease_Notes%2F2019_Alma_CKB_Release_Notes&data=02%7C01%7C%7Cfde9537c52cf4a9f104508d77e46da0d%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637116715092028974&sdata=vYt6S2J1X%2B8QcYQYYI2fRbuR8%2BC%2BSyw08t2ZX2yeDjw%3D&reserved=0> and in this Knowledge Center article where we will publish the aforementioned mapping: Alexander Street Content Reload and Mapping<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fknowledge.exlibrisgroup.com%2FAlma%2FContent_Corner%2FKnowledge_Articles%2FAlexander_Street_Content_Reload_and_Mapping&data=02%7C01%7C%7Cfde9537c52cf4a9f104508d77e46da0d%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637116715092038970&sdata=S74OrOBbUAbvv8BLhTVN7lngveFBxhdbEQ0UCxhyg40%3D&reserved=0>.

We have taken many aspects into consideration, not least of which is the effect on the community members who have activated this content.

As mentioned above, customers who had previously activated the Alexander Street content within the CZ, will need to transition their Purchase Orders and activations to the new Alexander Street collections.
If you require assistance, please let us know and we will assist you in this process. A clear mapping will be provided to ensure you are activating the appropriate collections, in this Knowledge Article: : Alexander Street Content Reload and Mapping<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fknowledge.exlibrisgroup.com%2FAlma%2FContent_Corner%2FKnowledge_Articles%2FAlexander_Street_Content_Reload_and_Mapping&data=02%7C01%7C%7Cfde9537c52cf4a9f104508d77e46da0d%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637116715092038970&sdata=S74OrOBbUAbvv8BLhTVN7lngveFBxhdbEQ0UCxhyg40%3D&reserved=0>.

If you have any further issues throughout this process, please submit a support case.

Best,
Rael

Rael Elstein
Content Product Manager
Tel: +972-2-6499268
Rael.Elstein at exlibrisgroup.com<mailto:Rael.Elstein at exlibrisgroup.com>
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