[Wactclc-alma] Changing 852 line in holding records

Tue Aug 13 13:56:11 PDT 2019

That's pretty cool, Wade!

Kirsti S. Thomas
Library Technical Service Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Guidry, Wade
Sent: Tuesday, August 13, 2019 12:30
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Changing 852 line in holding records

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Maryanne (and sharing on list, as it should be of interest),

I created a normalization rule that can fix your OVS 852 fields (I tested it already using the ‘preview’ trick I demo’ed today):

rule "Fix 852 errors for OVS titles"

when
(TRUE)
Then
#the following line fixes the fixed field, 18th position
replaceControlContents "LDR.{18,1}.#" with "i"
#the following line fixes the indicator to indicate Dewey
changeFirstIndicator "852" to "1"
#the following line removes any OVS prefix from the h subfield
replaceContents "852.h.OVS" with ""
#the following line adds the k subfield value
addSubfield "852.k.OVS"
end

You can use the information “update / change holding” job against a set of the OVS physical items.

Select “correct the data using normalization rules”, and use the “Fix 852 for OVS titles” rule.

That should do the trick.

Wade Guidry
Library Consortium Services Manager, WACTCLC
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
(509) 760-4474
http://www.wactclc.org<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wactclc.org&data=02%7C01%7C%7C4e591e304eb34e60101c08d72024a603%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637013214087866712&sdata=%2BTPqPuanEq%2FtnMmRGaQEPYkPR8qtEp02yPW0taxhCTs%3D&reserved=0>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Hirning, Maryanne
Sent: Monday, August 12, 2019 5:37 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Changing 852 line in holding records

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That would be great! I have fixed three hundred manually- I try to get 100 done in my first hour at work each day, but that would be fabulous ☺

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Guidry, Wade
Sent: Monday, August 12, 2019 4:30 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Changing 852 line in holding records

Looks like you can use normalization rules to update holdings records as follows:

  1.  Create a set of associated physical items (in LCC’s case, maybe physical items in the OVS shelf location)
  2.  Create a normalization rule to make the desired changes to the 852 in the holdings record
  3.  Use the ‘Information Update / Change holdings information’ job to run the physical items set through the normalization rule

The hardest step in this scenario is #2.

I will look at your desired outcome, Maryanne, and see if I can come up with an appropriate norm rule to get it done.

Wade Guidry
Library Consortium Services Manager, WACTCLC
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
(509) 760-4474
http://www.wactclc.org<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wactclc.org&data=02%7C01%7C%7C4e591e304eb34e60101c08d72024a603%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637013214087876709&sdata=NztAMSzXkBSGVYY8f%2BE49LpwLqwskrJj6UnEz515pp8%3D&reserved=0>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Hirning, Maryanne
Sent: Wednesday, August 7, 2019 5:50 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Changing 852 line in holding records

Thanks, Kirsti. I will check out that presentation.

Maryanne

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Thomas, Kirsti
Sent: Wednesday, August 07, 2019 5:29 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Changing 852 line in holding records

I know that you can use indication rules to create sets of titles based on MARC field and subfield criteria in bib and holdings records.  You can use normalization rules to make changes is batch to bib records, but I keep hearing that editing MARC holdings records with norm rules isn't really possible.  I haven't tried it myself.

There was a presentation at ELUNA 2019 where someone used MARCEdit to run batch changes to MARC fields in holdings records.  I think the presentation was by TJ Kao who's at one of the big DC private university libraries.  Check the ELUNA repository.

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>
206-934-4106

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Hirning, Maryanne
Sent: Wednesday, 7 August, 2019 16:35
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Changing 852 line in holding records

CAUTION: This email originated outside of the Seattle Colleges’ email system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email ITHelp at seattlecolleges.edu<mailto:ITHelp at seattlecolleges.edu>.

I apologize in advance is this is a super dumb question. I have about 800 titles in our Oversized collection that have 852 8 lines instead of 852 1. I guess they imported weird from the previous system. I want to add the “OVS” prefix to the $$h call number and I would really like to avoid doing that manually! Is there a way to run a set?  Looks like this:

[cid:image001.png at 01D551DE.DBA9B720]

Should be this:

[cid:image002.png at 01D551DE.DBA9B720]

Thanks in advance ☺

Maryanne E. Hirning
Library Circulation Services Manager
Lower Columbia College
1600 Maple Street
Longview, WA 98632
360-442-2668

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