[Wactclc-alma] Withdrawing items

[Ventura, Gerie]

Dear Kirsti: I really value your existence on this Alma earth. Thank you for sharing.

Gerie Ventura
Highline College

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: March 7, 2018 12:46 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Withdrawing items

As Paula said,  deleted records always remain in Alma Analytics, so you have to remember to add the "...Lifecycle" field to all of your reports to either include or exclude deleted records.

We've developed a procedure using the Statistics Note in the item record to identify records that we've withdrawn/weeded vs. records that we've deleted because of other reasons.  Here are our instructions:

https://scedu-my.sharepoint.com/:w:/g/personal/kirsti_thomas_seattlecolleges_edu/EZpXo01D8A5OnqHMAPjsmFgBz_QKjnG6XAJYoNJbjMs9sg?e=27YJHF

If you select View-Navigation Pane when viewing the Word document, you'll see an outline of the document that will let you jump to specific sections.  Let me know if you have any troubles opening the document.  Hope this helps!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>



From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Elena Bianco
Sent: Tuesday, March 06, 2018 17:52
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Withdrawing items


Question to the list: when withdrawing items from the collection, I seem to remember that we could still see what items were deleted in analytics even after the bib records are physically deleted from the catalog. Is this right?



This was not true in our old system (Millennium), and so we had to suppress records from the catalog and then delete them once we gathered our stats at the end of the year. I'm guessing we no longer will have to do this and we'll be able to just delete the bib records once the materials are deleted without losing stats.



Can someone please confirm whether I've got that right? Also, if anyone could share their workflow for withdrawing and deleting materials from Alma that would be very much appreciated.



Thanks!



Elena



Elena Bianco

Systems & Technical Services Librarian

Skagit Valley College Library

2405 E. College Way

Mount Vernon, WA 98273

(360) 416-7624



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