[Wactclc-alma] No fines accruing for late return of items from Previous Quarters

Thu Jan 11 15:17:11 PST 2018

Stephanie,

Send me a user id to look at and I'll take a look.

[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu/>

Big Bend Community College * 7662 Chanute Street NE * Moses Lake, WA 98837-3299

WACTCLC Alma Instance: Alma NA02<http://status.exlibrisgroup.com/>
WACTCLC Primo Instance: Primo NA08<http://status.exlibrisgroup.com/>

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Stephanie Levesen
Sent: Thursday, January 11, 2018 12:59 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] No fines accruing for late return of items from Previous Quarters

Hi,

I received an overdue reserve book today that was checked out for the summer term.  The due date for the book was 8/23/2017 and it was just returned today, 1/11/2018.

These books accrue a $1.00 fine per day they are overdue.  Yet the student in question had only a $2.00 fine - just for the last two days of the summer quarter we were open.  It did not accrue a fine for any of the days we were open in fall quarter.

This happened at the end of fall quarter with overdue materials that accrue fines as well.  When I updated the calendar with the Winter quarter dates, fines no longer accrued past the end of the fall quarter end of term (12/6/2017) date.

I remember in a discussion that it wasn't possible to have multiple end of term dates in the calendar, otherwise it would confuse the system.

If this is the case, how do fines accrue past the end of term so it accrues the fine for the correct # of days overdue during future quarters it's overdue in?  How do we adjust our fine accrual so that it is accurate?  What settings do we need to adjust/change/add to those materials that accrue fines to get it set right?

Thanks for your help with this.  It's the quarter reserves and 1 week laptops that we have the biggest amount of overdues on.  I have patron name examples if needed.

Stephanie

Stephanie Levesen
Periodicals/ILLs/Circulation
Norwood Cole Library
Skagit Valley College
2405 E College Way
Mount Vernon, WA  98273

360-416-7659

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Sally Sheedy
Sent: Wednesday, January 10, 2018 5:10 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Searching Course Reserves by Department

I don't know if this has been considered or would be helpful, but you can try the use of Searchable IDs. For course names that don't include the key word you want searchable, enter it in the Searchable ID field.

Ara Taylor, our Reserves person, is the one who has set things up for us, and she's happy with it.

-Sally

[cid:image007.jpg at 01D38AEF.40A10E70]
[cid:image008.jpg at 01D38AEF.40A10E70]

Sally Sheedy
Systems Librarian
Whatcom Community College Library
237 West Kellogg Road
Bellingham, WA 98226
360-383-3287  (library 3300, college 3000)
ssheedy at whatcom.edu<mailto:ssheedy at whatcom.edu>
library.whatcom.edu

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Wednesday, January 10, 2018 4:07 PM
To: WACTCLC Primo discussions <wactclc-primo at lists.ctc.edu<mailto:wactclc-primo at lists.ctc.edu>>; WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Searching Course Reserves by Department

Tammy,

We ended up putting codes plus names in the Description fields for both the Courses table and the Academic Department table to make Reserves searches in Primo work the way we wanted.

For example, here are some Course Names from our Courses Table:

ABE 023: Adult Basic Education
ACCT&201: Principles of Accounting I
ENGL 201: Advanced Composition
WIN 142: Wine Business

We've found that listing the course code in the same field with the name makes it easier to retrieve Reserves in Primo. We repeat the course code in the Course Code field in the Courses Table.  Here's a screen shot of our Course Table so you can see what I mean:

[cid:image009.png at 01D38AEF.40A10E70]

For our "Academic Departments" we're not necessarily using the academic department that a course belongs to within our organizational hierarchy.  Instead, we use headings that show up in the online course catalogs that our students have access to (sometimes these correlate with a specific academic department within the organizational hierarchy and sometimes these are for cross-departmental programs).

For example, the online course catalog at Central shows the following "Departments" or "Course Subjects" (non-library departments aren't consistent with their terminology) ;) when students register for classes:

[cid:image010.png at 01D38AEF.40A10E70]
We copied those names and codes into our Academic Departments Table in Alma like you see below.  Just like we do with the Course Names, we put a code and name together in one field for our Academic Departments.

[cid:image011.png at 01D38AEF.40A10E70]

We've found that having the code and the name together in one field-- using a standardized format for word order and punctuation-- improves the chances of retrieving reserves info no matter what you search by in the reserves scope. Hope this helps!

It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Wactclc-primo [mailto:wactclc-primo-bounces at lists.ctc.edu] On Behalf Of Tammy Siebenberg
Sent: Tuesday, January 09, 2018 13:04
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>; WACTCLC Primo Discussion <wactclc-primo at lists.ctc.edu<mailto:wactclc-primo at lists.ctc.edu>>
Subject: [Wactclc-primo] Searching Course Reserves by Department

When we created our courses for course reserves we entered the course code, course name, and department (e.g., AH108, AH 108, Allied Health).

When we search Primo under our Course Reserves scope and search by Course Department (e.g., Allied), it finds nothing.  If we search by the beginning of the course name (e.g., AH), then it finds all of the Allied Health books and in the facets lists the Course Department as AH rather than Allied Health.

When students search course reserves by department, they won't know to use the abbreviation and will get zero hits.  Is anyone else having this problem or found a solution?

Tammy

Tammy R. Siebenberg, MLIS
Director - Library & Media Services
Yakima Valley College
Yakima, WA  98902
509.574.4984
tsiebenberg at yvcc.edu<mailto:tsiebenberg at yvcc.edu>
www.yvcc.edu<https://www.yvcc.edu/>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180111/f78b2c9d/attachment-0002.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image006.png
Type: image/png
Size: 12948 bytes
Desc: image006.png
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180111/f78b2c9d/attachment-0008.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image007.jpg
Type: image/jpeg
Size: 19456 bytes
Desc: image007.jpg
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180111/f78b2c9d/attachment-0004.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image008.jpg
Type: image/jpeg
Size: 26488 bytes
Desc: image008.jpg
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180111/f78b2c9d/attachment-0005.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image009.png
Type: image/png
Size: 63842 bytes
Desc: image009.png
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180111/f78b2c9d/attachment-0009.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image010.png
Type: image/png
Size: 29038 bytes
Desc: image010.png
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180111/f78b2c9d/attachment-0010.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image011.png
Type: image/png
Size: 29934 bytes
Desc: image011.png
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180111/f78b2c9d/attachment-0011.png>