[Wactclc-alma] Course Reserves End Date

[Guidry, Wade]

OK, thanks Tammy.

Looks like you already updated the dates for now to 2019 year.

I will see if I can update them further via API to 2030.

I’ve done it in the past at Everett. I just need to refresh myself on the technique.


[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu/>

Big Bend Community College • 7662 Chanute Street NE • Moses Lake, WA 98837-3299


WACTCLC Alma Instance: Alma NA02<http://status.exlibrisgroup.com/>
WACTCLC Primo Instance: Primo NA08<http://status.exlibrisgroup.com/>

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Tammy Siebenberg
Sent: Tuesday, August 28, 2018 5:33 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Course Reserves End Date

ATTENTION: This email contains links. Please follow best practices before clicking on links.
Wade,

Would you please update all of our Courses so they have an end date of 8/31/2030?  I was hoping I could export the table, revise it, and import it but there is no import option.  I also looked at the Rolling Over Courses feature that Shellie suggested and the Course Loader Integration feature but they both appear to extract data from the course management system (Canvas) and that’s not what I want to do.  Thanks, Wade.

Tammy

Tammy R. Siebenberg, MLIS
Director – Library & Media Services  ​
Yakima Valley College
509.574.4984
tsiebenberg at yvcc.edu<mailto:tsiebenberg at yvcc.edu>
yvcc.edu<http://yvcc.edu/>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Thomas, Kirsti
Sent: Tuesday, August 28, 2018 4:50 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Course Reserves End Date

Because we have so many courses that will always be taught and will always have textbooks on reserve, we set the course end dates way out.  Right now we have a bunch with 2030 end dates.

On a tangent: If you’re creating a new course from scratch in Alma, it’s possible to create it without any expiration date at all.  That’s what I’ve recommended my Reserves folks do when they create new Courses.

But we’ve learned that if an existing course already has an expiration date (because Voyager required it(?) and you imported the course record from Voyager), you can’t clear the expiration date field and make it blank no matter how much you try. ☹

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>



From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Guidry, Wade
Sent: Tuesday, August 28, 2018 16:29
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Course Reserves End Date

Tammy,

I can use the API to update the expiration date on those courses.

I don’t think there’s any update tool in Alma proper.

Just let me know what new date you would like to use.

If the courses are pretty set (ie, they don’t change much over time), it’s safe to push the expiration date out further into the future (2 years, or whatever).

You can always adjust the courses that end up being discontinued.


Wade Guidry
Library Consortium Services Manager, WACTCLC
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
(509) 760-4474
http://www.wactclc.org


From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Tammy Siebenberg
Sent: Tuesday, August 28, 2018 4:11 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Course Reserves End Date

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Course Reserves only show up in Primo if the course is active and the Course End Date is in the future.  Currently all our courses are set to end 6/17/18.  Is there a way to update all of the course end dates in a single job instead of editing each course?  I keep thinking there was a new job I could run but I can’t find it.  Or do you recommend a new date far in the future?

Tammy

Tammy R. Siebenberg, MLIS
Director – Library & Media Services  ​
Yakima Valley College
509.574.4984
tsiebenberg at yvcc.edu<mailto:tsiebenberg at yvcc.edu>
yvcc.edu<http://yvcc.edu/>

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