[Wactclc-alma] Letter retention in Alma

[Dale Burke]

Hello all,

I have just discovered that Edmonds has never set up anything in the Letter
Retention area of Alma Configuration.

Our anonymization job is set to run; however this job only anonymizes what
is in the patron's circulation history.  The same data is repeated
throughout the "attachments" in a student's record.  Loan history, return
history, courtesy notices, overdue notices, fines and fee notices, etc are
all stored in the "attachments" on a student's record.  Setting the
anonymization job doesn't remove any of the attachments.  I don't think
running the anonymization job does any good if we don't also enable letter
retention.

We have attachments in our system going back to July of 2016, when we
migrated from Voyager.  If we wish to "anonymize" the attachments we have
to enable "letter retention".

A couple of questions:

1) Have you enabled letter retention, and if so how long our you retaining
"attachments"?  Does your letter retention period match your anonymization
rules?

2) When I enable my letter retention, will it automatically delete all of
the older "attachments" or does it only work from the date I set the
"enabled", and if so What do I need to do to get rid of all of the older
data?

Thanks!

Dale Burke
Technical Services Librarian
20000 68th Ave. W
Lynnwood, WA  98036
425-640-1526

dburke at email.edcc.edu
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