<div dir="ltr">Thank you! If anyone else knows why/how we get to pay in one fiscal year and use in the next, I would love to hear! <div><br></div><div>Also, Lynn, thanks for bringing up the $30,000 single vendor limit. I'm definitely asking our budget office about that! Happy Monday, all! Claire<br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><b><br></b></div><b>Claire Murata, MLIS</b><br>Associate Dean, Library and Learning Resources<br>Edmonds College<br>20000 68th Ave. W., Lynnwood WA 98036 | <a href="http://edmonds.edu" target="_blank">edmonds.edu</a><br><a href="mailto:claire.murata@edmonds.edu" target="_blank">claire.murata@edmonds.edu</a> | (425) 640-1522<p style="color:rgb(0,0,0)"><img src="https://employees.edmonds.edu/prtools/brand-guidelines/images/ec-college-logo.png" alt="college logo" width="155" height="37" style="font-family:"Times New Roman";font-size:medium"><br></p></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, May 25, 2023 at 12:58 PM Kanne, Lynn via LIBRARYDIR <<a href="mailto:librarydir@lists.ctc.edu">librarydir@lists.ctc.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg-3150012914179752079">
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<p class="MsoNormal">Same here at Seattle Central. <u></u><u></u></p>
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<p class="MsoNormal">I’ve never had an issue with prepayment for licensing databases…and no vendor would accept payment
<i>after</i> the term of service ended. However, I have recently run into the $30k limit for a single vendor…which happens for one jumbo districtwide subscription/bundle. Databases were previously exempt from this rule, but no more. We will have to do a sole
source process for that one next year.<u></u><u></u></p>
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<p class="MsoNormal">Fun times.<u></u><u></u></p>
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<p class="MsoNormal">Lynn<u></u><u></u></p>
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<p class="MsoNormal"><b>From:</b> LIBRARYDIR <<a href="mailto:librarydir-bounces@lists.ctc.edu" target="_blank">librarydir-bounces@lists.ctc.edu</a>> <b>
On Behalf Of </b>Jennifer Dysart via LIBRARYDIR<br>
<b>Sent:</b> Thursday, May 25, 2023 11:37 AM<br>
<b>To:</b> WACTC Library Directors <<a href="mailto:librarydir@lists.ctc.edu" target="_blank">librarydir@lists.ctc.edu</a>><br>
<b>Cc:</b> Jennifer Dysart <<a href="mailto:JDysart@greenriver.edu" target="_blank">JDysart@greenriver.edu</a>><br>
<b>Subject:</b> Re: [LIBRARYDIR] question about paying for databases<u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:12pt;color:black">Hi Claire, our practices match yours. Databases are unusual in that we are purchasing access. For a not-insignificant number of databases, we will pay in June while access starts July 1. <u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12pt;color:black">I know this is not uncommon and won't attempt to justify it under our bureaucratic rules. In eLearning it works the same way. We are billed for Canvas in June but access starts July 1. That perpetual
access model seems to work for SBCTC. IT purchases software subscriptions in advance. So I don't know why it's ok, but I trust that it is!<br>
Jennifer<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12pt;color:black">Jennifer J Dysart<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12pt;color:black">Dean of Library, eLearning, and Media Services<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12pt;color:black">Green River College<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12pt;color:black">Auburn, WA 98092<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12pt;color:black">253-288-3445<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> LIBRARYDIR <<a href="mailto:librarydir-bounces@lists.ctc.edu" target="_blank">librarydir-bounces@lists.ctc.edu</a>> on behalf of Claire Murata via LIBRARYDIR <<a href="mailto:librarydir@lists.ctc.edu" target="_blank">librarydir@lists.ctc.edu</a>><br>
<b>Sent:</b> Wednesday, May 24, 2023 5:32 PM<br>
<b>To:</b> WACTC Library Directors <<a href="mailto:librarydir@lists.ctc.edu" target="_blank">librarydir@lists.ctc.edu</a>><br>
<b>Cc:</b> Claire Murata <<a href="mailto:claire.murata@edmonds.edu" target="_blank">claire.murata@edmonds.edu</a>><br>
<b>Subject:</b> [LIBRARYDIR] question about paying for databases</span> <u></u><u></u></p>
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<p style="background:rgb(255,235,156)"><strong><span style="font-family:Arial,sans-serif;color:rgb(215,0,0)">CAUTION:</span></strong><span style="font-size:10pt;font-family:Arial,sans-serif;color:black"> This email originated from outside
of Green River College. Please do not click any links or open attachments unless you know the sender and know the information is safe. Even if you know the sender, if the request or information seems unusual please check with the sender first before clicking
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Please do not give out or enter your Green River email, network login, password information on non-Green River websites.<u></u><u></u></span></p>
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<p class="MsoNormal">Hello wonderful colleagues! <u></u><u></u></p>
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<p class="MsoNormal">In my college and the library, we are supposed to spend our budget in the current fiscal year and if there's any left over, it returns to the general college fund. But I realized that we paid for databases in this fiscal year (FY23) but
for terms of service that are (mostly) in FY24. Any monographs we purchase have to be received in the current fiscal year or we have to wait until July 1 and the money comes out of next year's budget. <u></u><u></u></p>
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<p class="MsoNormal">Is there some law or WAC that makes this ok, or is that down to local accounting practices? Thanks for considering! Claire<br clear="all">
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<p><b><span style="font-family:Arial,sans-serif;color:black">Claire Murata, MLIS</span></b><span style="font-family:Arial,sans-serif;color:black"><br>
Associate Dean, Library and Learning Resources<br>
20000 68th Ave. W., Lynnwood WA 98036 | <a href="http://edmonds.edu/" target="_blank">
edmonds.edu</a><br>
<a href="mailto:claire.murata@edmonds.edu" target="_blank">claire.murata@edmonds.edu</a> | (425) 640-1522</span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black"><img border="0" width="155" height="37" style="width: 1.6166in; height: 0.3833in;" id="m_-3150012914179752079_x0000_i1026" src="https://employees.edmonds.edu/prtools/brand-guidelines/images/ec-college-logo.png" alt="college logo"></span><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black"><u></u><u></u></span></p>
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<p class="MsoNormal" style="line-height:12pt;background:rgb(255,235,156)"><span style="font-size:10pt;color:rgb(156,101,0)">CAUTION:</span><span style="font-size:10pt;color:black"> This email originated outside of the Seattle Colleges’ email system. Do not click links
or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email
<a href="mailto:ITHelp@seattlecolleges.edu" target="_blank">ITHelp@seattlecolleges.edu</a>.<u></u><u></u></span></p>
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