<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
@font-face
{font-family:"Comic Sans MS";
panose-1:3 15 7 2 3 3 2 2 2 4;}
@font-face
{font-family:"Wingdings 2";
panose-1:5 2 1 2 1 5 7 7 7 7;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p
{mso-style-priority:99;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman","serif";}
p.MsoNoSpacing, li.MsoNoSpacing, div.MsoNoSpacing
{mso-style-priority:1;
margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:windowtext;}
span.EmailStyle19
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle20
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle22
{mso-style-type:personal-reply;
font-family:"Comic Sans MS";
color:#2E74B5;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5">Stan:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5">Here is how we decide. If the item no longer has value, it is trash and goes into the recycling bin or the garbage, whichever is appropriate. If we decide that it
has value, it is still state property and those rules apply. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5">Since I make the decision if a discard has value, my default is that it does not -- because the surplus process is just too cumbersome. Our recycler takes books with
covers on, so that is where they all go. I pull disks and wire or plastic bindings out and put those pieces in the trash. VHS and DVD go into the trash.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5">The 1/10 of 1% that I think have some value go into storage and some day there might be enough to sell or offer them to others. More likely they will get to be so
old that no one would want them. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5">None of this applies to gift books, which technically are given to the campus foundation. I review the items and only those that I add to the collection become state
property. The foundation has delegated to me the authority to dispose of the other gifts as I want, including selling them.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-family:"Wingdings 2";color:#2E74B5">feffefefefefefefe<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#2E74B5">Eric Palo
<a href="mailto:epalo@rtc.edu">epalo@rtc.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#2E74B5">Library Director <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="color:#2E74B5">Renton Technical College<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#2E74B5">Renton, Wa 98056 (425) 235-2331<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:4.0pt;color:#2E74B5"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#2E74B5"><img border="0" width="143" height="44" id="Picture_x0020_1" src="cid:image002.jpg@01D0623E.133B4450" alt="RTC_Email_Logo medium"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Wingdings 2";color:#2E74B5">feffefefefefefefe<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#2E74B5"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> LIBRARYDIR [mailto:librarydir-bounces@lists.ctc.edu]
<b>On Behalf Of </b>Horton, Stan<br>
<b>Sent:</b> Thursday, March 19, 2015 10:28 AM<br>
<b>To:</b> an open discussion list for WA CTC Library Directors<br>
<b>Subject:</b> Re: [LIBRARYDIR] AAG report on disposition of library discards<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">And I still have to ask: is there a difference between “surplus” and “trash” (or “waste”) that would be relevant here. I’m talking about two different categories of goods, which could and would fall into two
completely different sets of laws. The fair market value issue Mindy raises is absolutely relevant to this distinction, since the word “surplus” indicates we just don’t need it any more for our purposes, as opposed to its having no value to anyone anymore.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Stan <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> LIBRARYDIR [<a href="mailto:librarydir-bounces@lists.ctc.edu">mailto:librarydir-bounces@lists.ctc.edu</a>]
<b>On Behalf Of </b>Mindy Coslor<br>
<b>Sent:</b> Thursday, March 19, 2015 10:24 AM<br>
<b>To:</b> an open discussion list for WA CTC Library Directors<br>
<b>Subject:</b> Re: [LIBRARYDIR] AAG report on disposition of library discards<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hi Sue,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks for contacting the AG’s office. I wonder if there are recommendations on how we determine “fair market value.” I would say the books have no market value at all. Also, does this apply to the books we
recycle?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Mindy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> LIBRARYDIR [<a href="mailto:librarydir-bounces@lists.ctc.edu">mailto:librarydir-bounces@lists.ctc.edu</a>]
<b>On Behalf Of </b>Sue Kennedy<br>
<b>Sent:</b> Wednesday, March 18, 2015 3:54 PM<br>
<b>To:</b> <a href="mailto:librarydir@lists.ctc.edu">librarydir@lists.ctc.edu</a><br>
<b>Subject:</b> [LIBRARYDIR] AAG report on disposition of library discards<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A couple of weeks ago there was a conversation on the listserv about what the laws and policies are around discards. I forwarded the inquiry to Dave Stolier, head of the Higher Education division of the AG’s office. He responded with the
following:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">Hi, Sue. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">Here is the lay of the land for higher education institutions to dispose of surplus books and library other materials. Disposition of surplus state property is generally governed by the Department
of Enterprise Services (DES) under RCW 43.19.1919. At the same time, under RCW 28B.50.090(13) the State Board has authority to authorize sale or disposition of property for the system. Historically, we have recommended that a college seek State Board authorization
before disposing of books. However, there is a relatively newer and more specific statute that grants the individual colleges authority to independently exercise purchasing and disposition authority. See RCW 28B.10.029. This likely means that there is
no need to go to the State Board. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">Most importantly, there is a less well-known law in the K-12 code that picks up the higher education institutions as “other state agencies concerned with education.” It requires certain procedures
take place prior to disposing of books or other materials. It says, in pertinent part, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">RCW 28A.335.180. (1)
<u>Notwithstanding any other provision of law</u>, school districts, educational service districts, or
<u>any other state or local governmental agency concerned with education</u>, when declaring texts and other books, equipment, materials or relocatable facilities as surplus,
<u>shall, prior to other disposal thereof, serve notice in writing in a newspaper of general circulation in the school district and to any public school district or private school in Washington state annually requesting such a notice,</u> that the same is available
for sale, rent, or lease to public school districts or approved private schools, at depreciated cost or fair market value, whichever is greater . . . . Such districts or agencies shall not otherwise sell, rent or lease such surplus property to any person,
firm, organization, or nongovernmental agency <u>for at least thirty days following publication of notice in a newspaper of general circulation in the school district.</u><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">In summary, the individual colleges may exercise the surplus disposition authority without going through DES. However, the institutions must follow RCW 28A.335.180 and give the notice to local
school districts in a newspaper of general circulation. After 30 days if no school wants to purchase the items described in the notice, you should be able to dispose of them as you wish.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif";color:#BF8F00"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">- - - <o:p>
</o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Tahoma","sans-serif"">Sue Kennedy,
</span></b><span style="font-family:"Tahoma","sans-serif"">Dean<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span style="font-family:"Tahoma","sans-serif";color:#BF8F00">Library</span></b><b><span style="font-family:"Tahoma","sans-serif""> |
<span style="color:#2E74B5">eLearning</span><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Tahoma","sans-serif"">Centralia College<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Tahoma","sans-serif""><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Tahoma","sans-serif"">Twitter: @SueWKennedy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Tahoma","sans-serif"">(360) 736-9391 x304<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p>------ **This message has been scanned by Symantec Messaging Gateway at RTC.**<o:p></o:p></p>
</div>
</body>
</html>