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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>Apologies; auto-fill strikes again. I will look before I hit send next time.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Jeff<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Martin, Jeff <br><b>Sent:</b> Wednesday, September 11, 2013 2:56 PM<br><b>To:</b> 'an open discussion list for WA CTC Library Directors'<br><b>Cc:</b> Rudeen, Marlys; Simmons, Rand; Peterman, Debra; VanGent, Michal<br><b>Subject:</b> 2013 postage coding <o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>Please note that effective tomorrow (Thursday, September 12, 2013) mailings need to use 2013 project codes if it is paid out of LSTA funding. As such, use the 83xx xx coding for your project.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>The 2012 coding (72xx) will be deleted from the postage machine tomorrow.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Jeff<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Martin, Jeff <br><b>Sent:</b> Wednesday, September 11, 2013 12:56 PM<br><b>To:</b> Peterman, Debra<br><b>Cc:</b> VanGent, Michal; Reiner, Paula; Martin, Jeff<br><b>Subject:</b> RE: August 2013 postage transfer coding question<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>All LSTA codes for Library Development use a 09550 Program Index.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Any code that starts with a 70xx xx or 71xx xx is no longer valid, please delete them.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>I have embedded the latest chart of accounts message as an attachment. We had to move to an 83xx series because of changes in Enterprise Reporting and the incorrect reporting of the 7xxx series expenditures.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>If you reach a time this month where it would be more convenient to switch to our 2013 funding using the 83xx series, let me know and do so. You can then delete the 72xx series from the postage meter. I simply need to let my staff know that the switch has occurred. <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Jeff<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Peterman, Debra <br><b>Sent:</b> Wednesday, September 11, 2013 12:31 PM<br><b>To:</b> VanGent, Michal<br><b>Cc:</b> Martin, Jeff; Reiner, Paula<br><b>Subject:</b> RE: August 2013 postage transfer coding question<br><b>Importance:</b> High<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>Greetings All,<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>As a visual please look at the attached codes we currently are using in the mailroom. Most of the meter codes were preset back when Bob Hudnall was here. I have entered a couple new codes as has Thuha. But to my knowledge only one has been removed per Brenda Landers request.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Help me to understand what the process is and when changes need to be made. Perhaps this is a gray area where it is assumed that mailroom staff (Thuha and myself) know what codes should be <i>and</i> when they should change. It appears neither Thuha or myself know the correct process. <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>I did talk with Jeff about the LSTA coding that changes the end of September and he is going to get me an update. You can see on the LSTA attachment that the Project changed from 7<span style='background:yellow;mso-highlight:yellow'>1</span>05 to 7<span style='background:yellow;mso-highlight:yellow'>2</span>05 which looks like the year to me. Starting October 1 will the code be 7<span style='background:yellow;mso-highlight:yellow'>3</span>05. There are a couple last year that are still 7<span style='background:yellow;mso-highlight:yellow'>0</span>40 and 7<span style='background:yellow;mso-highlight:yellow'>0</span>41. If any of these codes can\should be eliminated I would like to remove from the meter. <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>If I could get a current update of what codes are being used, I will update the meter accordingly.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>I apologize for any inconvenience this has caused.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Debra<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> VanGent, Michal <br><b>Sent:</b> Wednesday, September 11, 2013 10:30 AM<br><b>To:</b> Peterman, Debra<br><b>Cc:</b> Martin, Jeff; Reiner, Paula<br><b>Subject:</b> August 2013 postage transfer coding question<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Hello:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I’m processing the postage transfer for August, and the AFRS system is rejecting MI 8241 37. I don’t know if you can change it on the report generated and sent to me on a monthly<o:p></o:p></p><p class=MsoNormal>basis, but we should let you know the report has that code on it. Paula and I discussed this, and it appears that the code should be 8341 37, could you confirm this, and let us know?<o:p></o:p></p><p class=MsoNormal>Thanks!<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Lucida Calligraphy";color:#1F497D'>Michal Van Gent<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Lucida Calligraphy";color:#1F497D'>Financial and Contracts Services<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Lucida Calligraphy";color:#1F497D'>Office of the Secretary of State<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Lucida Calligraphy";color:#1F497D'>(360) 236-5042<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>