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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>When I checked this morning, 129 library outlets have been registered for the Microsoft IT Academy. Of that 104 are public libraries, 8 are two-year college libraries, and 6 are tribal libraries. The remainder are from WSL institutional branches in correctional facilities and state hospitals. Since the institutional branches lack Internet access, we have signed up and will be exploring providing the Microsoft IT Academy without the use of the Internet. In early conversations, IT Academy staff indicate this is a possibility.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thanks to those who have signed up. Registration helps us in planning for upcoming staff training and IT Academy deployment. The current number of library outlets signed up is roughly 30% of the total number possible.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Many of you have had questions. We are in the process of developing a Washington State Library, Services to Libraries, webpage for the Microsoft IT Academy within the next day or two. This page will link to resources and provide an FAQ. In the meantime, my top three follows.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>1) What is the cost of participation to my library?<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>For the remainder of the biennium, i.e., approximately the next two years, there is at no cost to a library other than a commitment of a bit of staff time to help patrons get signed up, answering the questions which patrons are bound to have, and helping people access the site (esp for those still new to the world of computers and the Internet). You may also incur some travel cost to attend a training if another option doesn’t work for your library.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Microsoft is donating 90% of the cost if I have my facts in order. The legislative appropriation covers the other 10%.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>If people desire certification or if you desire to set up proctoring for certification that is separate from what is being provided. In that case, the individual would likely need to pay for those costs.<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>2) Once I’ve registered, what comes next?<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>Washington State Library staff meet with IT Academy staff on Thursday July 25, 2013. This day is devoted to the planning for the deployment of the IT Academy. Training for library staff, promotion of the IT Academy, and roll-out to library patrons are all part of the discussion. Training for library staff will occur next. More details will be announced next week after our meeting with IT Academy staff.<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>3) My computer hardware and software are dated and the Internet at the library is slow. What about this location?<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>We encourage you to register for the IT Academy. Most locations should be fine. Microsoft staff have expressed their interest in exploring different ways of providing this program and also testing what works. Similar conditions are found in the K-12 schools. The IT Academy is available in 720 high schools around the state. Library patrons may also access the IT Academy remotely from the computer at their home, their school or college, and their place of employment/business.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>More information will be sent out as it becomes available. <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Finally, register this week if you haven’t yet. Knowing the numbers will help us plan to move forward.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Jeff Martin</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Library Development Program Manager<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Washington State Library | Office of the Secretary of State</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Voice: (360) 704-5248 | Fax: (360) 586-7575</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>E-mail </span><a href="mailto:jeff.martin@sos.wa.gov"><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>jeff.martin@sos.wa.gov</span></a><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> </span><o:p></o:p></p><p class=MsoNormal>Web <a href="http://www.sos.wa.gov/library">http://www.sos.wa.gov/library</a><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><div class=MsoNormal align=center style='text-align:center'><hr size=2 width="100%" align=center></div><p class=MsoNormal>Message originally sent Tuesday, July 16, 2013:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Please forward this message to the appropriate person(s) in your library who will complete the registration process.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We’re pleased to open the library registration process for the Microsoft IT Academy. In order to start the process, we need to collect information on each library location/branch that will participate in the IT Academy so that a unique identifier may be assigned to that location. We have chosen to use Survey Monkey to collect your responses, organize the information and export it in a format that is easy for us to use. The link to the survey is toward the end of this message. A new survey needs to be completed for each library location/branch. At the end of the survey you may follow the link to provide information for the next library location/branch or select “Done” to exit the survey.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Two types of information will be needed</b> to complete the registration process. The first collects information on the library location/branch. The second collects information on the contact/program administrator for the library.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoListParagraph style='margin-left:0in'>Library location/branch information includes Library (System) Name, Branch Name if needed, and a street address. Please make sure the address listed in Address 1 is a street address and not a PO Box. A street address is a required part of the registration process. If you also list a PO Box, please do so as Address 2 or Address 3.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The Program Administrator should be the library staff person that will lead the Microsoft IT Academy project for your library. Responsibilities for this person include:<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:Symbol'>·</span><span style='font-size:7.0pt;font-family:"Times New Roman","serif"'> </span>Coordinating program implementation within the library<o:p></o:p></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Promoting the program to staff and patrons<o:p></o:p></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Receiving communications from the IT Academy Program <o:p></o:p></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:7.0pt;font-family:"Times New Roman","serif"'> </span>Identifying library staff to attend training(s) on the Microsoft IT Academy Program.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>If you have additional staff involved in the project, the Program Administrator will be the link between the library, Washington State Library staff and Microsoft IT Academy staff.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The Program Administrator can easily be changed and updated. If the administrator should change moving forward, there is an easy update process.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Two options for assigning a Program Administrator are available: 1) include the name of a different program administrator for each library location/branch; or 2) use the same program administrator for all library locations/branches. If you choose the latter option, you may indicate on the form the use of this option and enter the information required on only the first survey completed. When we export your information, staff at the Washington State Library will copy that information to the different library locations/branches associated with your library (system).<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Contact/program administrator information includes the person’s name, title, address and contact information.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>That’s it! The information you provide will be transmitted to IT Academy staff for their use in setting up the accounts for the IT Academy Program to move forward.<o:p></o:p></p><p class=MsoListParagraph style='text-indent:-.25in'><span style='font-size:7.0pt;font-family:"Times New Roman","serif"'> </span><o:p></o:p></p><p class=MsoListParagraph style='margin-left:0in'><b>Deadline for registering</b>: We have a planning meeting with IT Academy staff regarding the set-up of training and deployment on July 25<sup>th</sup>. We ask that if at all possible registrations are submitted prior to that date, i.e., on or before July 24<sup>th</sup>. That will allow a more productive use of time during this meeting. Note that registration will remain open throughout the next two years for additional library locations to be signed up and registered.<o:p></o:p></p><p class=MsoListParagraph style='margin-left:0in'><o:p> </o:p></p><p class=MsoNormal><b>Survey link for registration</b>: <a href="http://www.surveymonkey.com/s/7Z2KWKT">http://www.surveymonkey.com/s/7Z2KWKT</a><o:p></o:p></p><p class=MsoListParagraph style='margin-left:0in'><o:p> </o:p></p><p class=MsoListParagraph style='margin-left:0in'>In addition to offering the Microsoft IT Academy to your patrons, each participating location will <b>receive up to 50 licenses for the current version of Microsoft Office (currently MS Office 365)</b>. If you cannot use all 50 licenses on your library computers, I believe the opportunity exists to share the licenses with other branches which have more than 50 computers and/or between libraries. More on this last part as information is available.<o:p></o:p></p><p class=MsoListParagraph style='margin-left:0in'><o:p> </o:p></p><p class=MsoListParagraph style='margin-left:0in'>The Washington State Library is in the process of obtaining a project manager to support participating libraries. This person will work closely with IT Academy staff to implement the program. They can help link you to resources, answer basic questions, refer you to IT Academy staff when needed, and troubleshoot if things aren’t working as expected. We hope this additional point of contact will smooth the process as we move forward.<o:p></o:p></p><p class=MsoListParagraph style='margin-left:0in'><o:p> </o:p></p><p class=MsoListParagraph style='margin-left:0in'>Until this person is on board, please feel free to contact Jeff Martin with questions, comments, and issues.<o:p></o:p></p><p class=MsoListParagraph style='margin-left:0in'><o:p> </o:p></p><p class=MsoListParagraph style='margin-left:0in'>We hope that you take advantage of this opportunity. <o:p></o:p></p><p class=MsoListParagraph style='margin-left:0in'><o:p> </o:p></p><table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 style='border-collapse:collapse'><tr><td width=319 valign=top style='width:239.4pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Rand Simmons, Ph.D., State Librarian <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Library Division | Office of the Secretary of State<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>(360) 570-5585 desk phone | (360) 790-1392 cell | (360) 586-7575 fax<o:p></o:p></span></p><p class=MsoNormal><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'><a href="mailto:rsimmons@secstate.wa.gov"><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>rand.simmons@sos.wa.gov</span></a> <o:p></o:p></span></u></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p></td><td width=319 valign=top style='width:239.4pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Jeff Martin</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Library Development Program Manager<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Washington State Library | Office of the Secretary of State</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Voice: (360) 704-5248 | Fax: (360) 586-7575</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>E-mail </span><a href="mailto:jeff.martin@sos.wa.gov"><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>jeff.martin@sos.wa.gov</span></a><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p></td></tr></table><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoListParagraph style='margin-left:0in'><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>