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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hi all, <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I am sending this email ahead of the release of the financial aid queries to assist you in reporting. I’ve tried to cover all relevant information below but will continue to
email updates as needed.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The queries are:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-15.75pt;mso-list:l1 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">QCS_FA_GE_FVT_GRANTS (Financial Aid Disbursement Data)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-15.75pt;mso-list:l1 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">QCS_FA_GE_FVT_COA (Cost of Attendance Data)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-15.75pt;mso-list:l1 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">QCS_FA_GE_FVT_DEBT (Institutional Debt, and Tuition and Fees)<o:p></o:p></span></li></ul>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">WHO CAN ACCESS THE QUERIES?</span></u></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">These queries contain SSNs and therefore require someone with the appropriate roles to pull the data. Those roles are:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ZD_DS_QRY_FA_SSN_HIGHSEN,<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ZD_DS_QRY_HR_SSN_HIGHSENS, or
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ZD_DS_QRY_SR_SSN_HIGHSENS<o:p></o:p></span></li></ul>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">HOW DO I USE THE QUERIES?</span></u></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">These three queries are designed to be merged with your NSC student lists. The queries pull data for ALL students who received Title IV funding in 2022-23 or 2023-24, so you'll
have many more students in your query results than in your student lists. The query results are not the list of students who need to be reported on, your student list is. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">These three queries can be run for Annual Amounts (AA) and Total Amounts (TA). Queries have prompts for Institution and Award Year, and a checkbox prompt for “Show only for
Award Year.” This checkbox should be checked for AA fields and left unchecked for TA fields. See attached data dictionary for a detailed description of how to use the queries to get the required NSC fields and an explanation of where this data is pulled from.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Note that since the same query can be used for AA and TA students, the results include all fields you need to report across both categories. Only the years reflected in the
data change between the Award Year prompt. Use the <a href="https://fsapartners.ed.gov/sites/default/files/2024-06/Vol1FVTGEStudentSubmittalUserGuide.pdf">
NSLDS student submittal user guide</a> and/or <a href="https://d3opzdukpbxlns.cloudfront.net/2e5e1a29-47e5-4a6f-a1e0-a65920205807/d46bc90e55634acfaa79d5ea1df1140c?response-content-disposition=inline%3B%20filename%2A%3DUTF-8%27%27Clearinghouse%2520FVT-GE%2520Student%2520Level%2520Detail%2520Cohort%2520Specifications.pdf&response-content-type=application%2Fpdf%3B%20time%3D20241216061627&Expires=1734436800&Signature=RRUvo5ti7lZgbalhqTfrF85JQdWg5KBjYK7dlva~gNuIzQ-Qc~WhFSr3qSv6TQyjp5ntY-jBqd0j5zZRje67gdLA71rMtaY2dmXo2BAyOCV8ZdDxfAxohSkEoUTGtBJGQSagibGWvki~8Vz98Nq6nO6nDDeldIy9f2OozWK~FXDYw8~EtF7MFq6WtkabGILTA510joDqIDYj23v7x3TP3VH8~ulHpd0EnsCo6ttoon8KAm5UVmkYhaBxdlIaDZBVLgvaa71-UOQ171BUm5Capcg~vQHlKaWHPuxVwZJOQdIA8ErUMqS78bhz0S2KVVe9xFF8cgB3BTyJMZZI9TaTHA__&Key-Pair-Id=APKAI33AGAEAYCXFBDTA">
NSC Student-Level Reporting Specifications</a> to determine which fields need to be reported for which kind of student.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">A NOTE ABOUT REPORTING TOTAL AMOUNTS</span></u></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">When reporting Total Amounts (TA), you'll need to pull Legacy financial aid for any students who were enrolled in the same program before you went live on ctcLink. This is
likely to be more impactful for the later deployment groups than the earlier deployment groups. My suggestion for evaluating these students is to start by pulling the list of students who require Legacy data to be reported on them (i.e., were enrolled in the
same program before you went live). If it's a small list, going student by student to add in their financial aid data might be more efficient than writing a query. <o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">WHY IS THERE A STUDENT IN MY STUDENT LIST BUT NOT IN MY QUERY RESULTS?</span></u></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This is likely because the student received Title IV funding from another institution. If you're missing a student in the query and can’t figure out why, reach out and we will
help you investigate.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">WHY DO STUDENTS HAVE MULTIPLE ROWS IN THE QUERY RESULTS?</span></u></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Students are reported in these queries
<i><u>at the academic plan level</u></i>. In some cases, you'll want to roll up plans into a single program, but we wanted to give maximum flexibility in reporting since GE and non-GE programs have different reporting requirements. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">WHY ISN'T THE QUERY PICKING UP [INSERT FA AWARD]?</span></u></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Use the attached data dictionary for troubleshooting missing awards. You should be able to look up your awards in dataLink and see how they are being coded. It may be that
the award is being picked up in another field, the award doesn't meet the field requirements (e.g., it's a scholarship when the field is asking for grants), or the award may be coded differently than expected (e.g., an award that seems like an institutional
award is coded as a private award).<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">WHAT DO I REPORT/WHO DO I REPORT ON?</span></u></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There are many details about which students should be reported in your student lists. The
<a href="https://fsapartners.ed.gov/sites/default/files/2024-06/Vol1FVTGEStudentSubmittalUserGuide.pdf">
NSLDS student submittal user guide</a> should be your official resource in determining who, what, and how to report. Other resources include the
<a href="https://help.studentclearinghouse.org/compliancecentral/knowledge-base/fvt-ge/">
NSC FVT/GE Resources Center</a> and the <a href="https://d3opzdukpbxlns.cloudfront.net/2e5e1a29-47e5-4a6f-a1e0-a65920205807/d46bc90e55634acfaa79d5ea1df1140c?response-content-disposition=inline%3B%20filename%2A%3DUTF-8%27%27Clearinghouse%2520FVT-GE%2520Student%2520Level%2520Detail%2520Cohort%2520Specifications.pdf&response-content-type=application%2Fpdf%3B%20time%3D20241216061627&Expires=1734436800&Signature=RRUvo5ti7lZgbalhqTfrF85JQdWg5KBjYK7dlva~gNuIzQ-Qc~WhFSr3qSv6TQyjp5ntY-jBqd0j5zZRje67gdLA71rMtaY2dmXo2BAyOCV8ZdDxfAxohSkEoUTGtBJGQSagibGWvki~8Vz98Nq6nO6nDDeldIy9f2OozWK~FXDYw8~EtF7MFq6WtkabGILTA510joDqIDYj23v7x3TP3VH8~ulHpd0EnsCo6ttoon8KAm5UVmkYhaBxdlIaDZBVLgvaa71-UOQ171BUm5Capcg~vQHlKaWHPuxVwZJOQdIA8ErUMqS78bhz0S2KVVe9xFF8cgB3BTyJMZZI9TaTHA__&Key-Pair-Id=APKAI33AGAEAYCXFBDTA">
NSC Student-Level Reporting Specifications</a>.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I STILL NEED HELP!</span></u></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please reach out with any questions. We are happy to schedule a 1:1 meeting to help troubleshoot any challenges you’re running into. If we can't answer your question or you're
having trouble pulling query results, we can connect you with the ctcLink team who worked on the queries.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Diana<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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</v:shape><![endif]--><![if !vml]><img width="53" height="99" style="width:.55in;height:1.0333in" src="cid:image003.jpg@01DB4F40.5F2541A0" align="left" hspace="12" v:shapes="Picture_x0020_1"><![endif]><b><span style="font-family:"Calibri",sans-serif;color:#003764">Diana
Knight (she/her/hers) </span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#003764">Policy Research Analyst</span></b><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#003764">Washington State Board for Community and Technical Colleges </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#003764"><a href="mailto:dknight@sbctc.edu"><span style="color:#0563C1">dknight@sbctc.edu</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#003561">
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#003764">• office: 360-704-1049
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://www.sbctc.edu/"><span style="color:#0563C1">sbctc.edu</span></a><span style="color:#003561">
</span><span style="color:#003764">• Twitter: </span><a href="https://twitter.com/SBCTCWashington"><span style="color:#0563C1">@SBCTCWashington</span></a><span style="color:#003764"> • Facebook:
</span><a href="https://www.facebook.com/wasbctc/"><span style="color:#0563C1">@WASBCTC</span></a> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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