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<h1><span class="xxcontentpasted0">SBCTC-ITD Memorandum </span><o:p></o:p></h1>
<p class="MsoNormal">Date: February 5, 2024<o:p></o:p></p>
<p class="MsoNormal">From: Carmen McKenzie, SBCTC Director of Data Services<span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none">
<o:p></o:p></span></p>
<p class="MsoNormal">Subject: Revised Instruction Mode Coding Implementation: effective Feb. 9, 2024<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Washington state community and technical college colleagues:<o:p></o:p></p>
<p class="MsoNormal">You may be aware the Data Governance Committee (DGC) Course Modality subcommittee proposed updates to Instruction Mode coding in ctcLink Campus Solutions (CS) based on months of systemwide feedback and input.
<o:p></o:p></p>
<p class="MsoNormal">Once approved, the ctcLink CS Support team worked quickly to implement the new coding so college instructional teams and course-builders will have the new schema in place for the 2024-2025 catalog/course build process.<o:p></o:p></p>
<p class="MsoNormal">College ctcLink Leaders are asked to share this information broadly on campus with impacted employees, including faculty.<o:p></o:p></p>
<h2>Background<o:p></o:p></h2>
<p class="MsoNormal">Methods for coding course modalities have varied widely over the last two decades. The onset of COVID-19 restrictions drove systemwide discussions about course modality and how colleges could more accurately communicate course modality
(i.e., modes of course delivery) to students as they search for classes. The terms “asynchronous” and “synchronous” became common when describing course modality.
<o:p></o:p></p>
<p class="MsoNormal">When in-person COVID-19 restrictions were lifted, it was evident how much our educational delivery methods had expanded and students are left struggling to decipher when, where, and how a class is taught and the in-person versus online
requirements.<o:p></o:p></p>
<p class="MsoNormal">This new schema defines a system of coding to reduce inconsistencies by further clarifying how courses should be coded in ctcLink for students, staff, and faculty. Consistent data will result in reliable and statistically valid findings
and reports. <o:p></o:p></p>
<h3>Timeline<o:p></o:p></h3>
<p class="MsoNormal">The initial effort emerged in late 2022 and the Course Modality subcommittee developed and revised its proposal throughout 2023. DGC approved the proposal on Dec. 7, 2023, followed by ctcLink Working Group approval on Jan. 17, 2024.
<o:p></o:p></p>
<p class="MsoNormal">These changes are being implemented and will be available in ctcLink on Friday, Feb. 9, 2024.<o:p></o:p></p>
<h3>A few examples of changes<o:p></o:p></h3>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l0 level1 lfo5">Tele-class, Correspondence, Interactive Television are being retired<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l0 level1 lfo5">Washington Online (WAOL) is being retired and replaced with “System Shared Classes”
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l0 level1 lfo5">Independent Studies is renamed to Individualized Instruction<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l0 level1 lfo5">New official names for Instruction Modes: Online Scheduled, Online Scheduled w/In-Person, Online Asynchronous w/In-Person, In-Person, In-Person (Web Enhanced), Hybrid, Flexible,
Self-Paced, Individualized Instruction<o:p></o:p></li></ul>
<h2>Resources for Colleges<o:p></o:p></h2>
<p class="MsoNormal">To assist colleges in their coding, planning, and implementation efforts, the ctcLink CS Support team and Course Modality subcommittee developed support resources available at the SBCTC
<a href="https://www.sbctc.edu/colleges-staff/data-services/coding-and-reporting-guidelines">
Coding and Reporting Guidelines</a> web page in the Instruction Mode section.<o:p></o:p></p>
<h3>Course Modality Coding Guidance<o:p></o:p></h3>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">The </span><a href="https://www.sbctc.edu/resources/documents/colleges-staff/data-services/data-warehouse/im-coding-guidance.pdf" target="_blank" title="Instruction Mode Coding Guidance">Instruction
Mode Coding Guidance</a><span style="font-family:"Aptos",sans-serif"> includes </span>
the Instruction Mode definitions as well as an FAQ section with questions received during the systemwide proposal feedback process.
<span style="font-family:"Aptos",sans-serif"><o:p></o:p></span></p>
<h3>ctcLink Instruction Mode Implementation Handbook<o:p></o:p></h3>
<p class="MsoNormal">The <a href="https://www.sbctc.edu/resources/documents/colleges-staff/data-services/data-warehouse/im-imlpementation-hb.pdf" target="_blank">
Instruction Mode Schema Implementation Handbook</a><span style="font-family:"Aptos",sans-serif">
</span>includes<span style="color:#0070C0"> </span>information such as mapping the old Instruction Modes to the new, details about how to change Instruction Modes on classes and courses, and instructions for modifying course/class fees.
<span style="font-size:14.5pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<h3>SF Info Sessions: Course/Class Fee Update - Instruction Mode<o:p></o:p></h3>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo6">Please join the SBCTC Student Financials team for crucial insights into this fee update. These one-hour work sessions will comprehensively cover the steps required to update class
and course fees for this enhancement. The Feb. 13 and March 12 sessions will cover the same content. You only need to attend one session.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo6"><a href="https://www.sbctc.edu/calendar?trumbaEmbed=view%3Devent%26eventid%3D172281859">Join Feb. 13, 2024, 1 p.m. session</a> or
<a href="https://www.sbctc.edu/calendar?trumbaEmbed=view%3Devent%26eventid%3D172281870">
Join March 12, 2024, 11 a.m. session</a> <o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please reach out if you have any questions.<o:p></o:p></p>
<p class="MsoNormal">Carmen<o:p></o:p></p>
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McKenzie</span></strong><b><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#501549;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none">Director of Data Services
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="font-size:10.0pt;color:#003764;mso-ligatures:none">Washington State Board for Community and Technical Colleges</span><span style="font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><a href="mailto:cmckenzie@sbctc.edu"><span style="color:#0563C1;mso-ligatures:none">cmckenzie@sbctc.edu</span></a><span style="font-size:10.0pt;color:#003561;mso-ligatures:none">
</span><span style="font-size:10.0pt;color:#003764;mso-ligatures:none">• o: 360-704-4369 •
</span><a href="https://www.sbctc.edu/colleges-staff/data-services/"><span style="font-size:10.0pt;mso-ligatures:none">SBCTC Data Services</span></a><span style="font-size:10.0pt;color:#003561;mso-ligatures:none">
</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Please DO NOT REPLY to SBCTC-IT Mail regarding this e-mail</b>. SBCTC-IT Mail is an unmonitored mailbox, and your message will not be received. <o:p></o:p></p>
<p class="MsoNormal"><b>Message Received Only Once When Sent to Multiple Mail Lists</b>: A message sent to multiple lists is received only once by members using Microsoft Exchange Server and MS-Outlook. For example, if a systemwide message is sent to 30 lists,
and you are a member of 10 of those lists, you will receive the message only once rather than 10 times.<o:p></o:p></p>
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