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<p class="MsoNormal">Monica,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">See my answers below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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Duckworth <o:p></o:p></b></p>
<p class="MsoNormal">he|him|his<b><o:p></o:p></b></p>
<p class="MsoNormal">Technology Innovation Officer<o:p></o:p></p>
<p class="MsoNormal">Washington State Board for Community and Technical Colleges<o:p></o:p></p>
<p class="MsoNormal">o:360-704-4311 | c:253-318-7586<o:p></o:p></p>
<p class="MsoNormal"> <a href="https://outlook.office365.com/owa/calendar/AndyDuckworth@sbctcedu.onmicrosoft.com/bookings/">
<span style="color:#0563C1">Book</span></a> time with me<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Monica Olsson <molsson@sbctc.edu> <br>
<b>Sent:</b> Thursday, June 17, 2021 2:37 PM<br>
<b>To:</b> etag@lists.ctc.edu<br>
<b>Cc:</b> Abraham Rocha <arocha@sbctc.edu>; Andy Duckworth <aduckworth@sbctc.edu>; Claver Hategekimana (Claver.Hategekimana@skagit.edu) <Claver.Hategekimana@skagit.edu>; Howard Fuller <hfuller@whatcom.edu>; Joel Gavino <jgavino@pierce.ctc.edu>; Leslie Potter-Henderson
<lhenders@shoreline.edu>; Lentini, Marc <mlentini@highline.edu>; Mark Carbon <MCarbon@sbctc.edu>; Paul Kreemer <pkreemer@sbctc.edu>; Sarah Griffith (sgriffith@lcc.ctc.edu) <sgriffith@lcc.ctc.edu>; Monique Belair <mbelair@sbctc.edu>; Tim Wrye (twrye@highline.edu)
<twrye@highline.edu>; McEachern, Patrick <Patrick.McEachern@ccs.spokane.edu>; Boyoung Chae <bchae@sbctc.edu>; Harbaugh, Melinda <mharbaugh@lcc.ctc.edu><br>
<b>Subject:</b> ETAG Accessibility Follow up: Feedback requested <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Hi everyone,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Thank you for the dynamic ETAG meeting yesterday. I want to follow up with my thoughts regarding our accessibility conversation.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">I do not advise that we include apps on cards for people to "shop" unless the product meets a defined set of minimum technical accessibility standards, OR, at the very least the product has been
tested for minimal compliance, and notes are available to "shoppers" explaining the degree of compliance at the time of testing. I heard your concerns about vendors sharing complaints or grievances, though I believe there is greater risk to us when our Colleges
adopt software that is inaccessible to students, staff, or the public.<o:p></o:p></span></p>
</div>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;background:white">Our WA state policy, <a href="https://ocio.wa.gov/policy/accessibility" title="https://ocio.wa.gov/policy/accessibility">
Policy 188 </a>states that all "Covered Technology" meets<a href="https://www.w3.org/TR/WCAG21/" title="https://www.w3.org/TR/WCAG21/"> Level AA of WCAG 2.1.</a> This Policy reinforces regulations that already exist in Section 508 of the Rehabilitation Act
and the ADA.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;background:white">"Undue Burden" typically refers to a high financial burden creating a barrier to ensuring access and can be tricky to prove. I do not advise we use this as an argument for not completing accessibility testing.
Historically, case law has taught me that before something can be considered an "Undue Burden", the entire budget of a College or that College's system must be considered--not just a department's budget and manpower, for example.</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Of course, we understand that at the end of the day, a College can make their own decision about what to purchase and implement. I believe though that we have a responsibility to provide accessibility
information of products appearing within the Commons beyond that of a VPAT completed by the Vendor. Again, there may be examples when a particular product required for instruction or official business is not fully accessible, may also be considered industry
standard, and an alternative cannot be identified. In that case, a College or agency may choose to move forward with a purchase knowing that they will then become responsible for providing
<u>equivalent access for disabled users.</u> (This is why a separate different project I am working on with CATO and State Board staff is developing a Procurement Policy and Procedure.)<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Now, I understand we questions to address regarding compliance testing including:<o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span style="font-size:12.0pt">Who has the technical expertise to complete compliance testing?<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span style="font-size:12.0pt">How much time can be allotted to this work?<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span style="font-size:12.0pt">Who ultimately is responsible for this testing within our system of Colleges and the agency?<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span style="font-size:12.0pt">What budget, if any, do we have to pay for compliance testing.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">These questions are why I look forward to talking more with Ward and others about organizing centralized Trusted Tester services for our system.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">Below are three ideas I want to float to the group and kindly request your feedback.</span></b><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
</div>
<div>
<ol start="1" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3">
<span style="font-size:12.0pt">The W3C provides a guide on how to complete <a href="https://www.w3.org/WAI/test-evaluate/preliminary/#title" title="https://www.w3.org/WAI/test-evaluate/preliminary/#title">
"Easy Checks" for accessibility</a>. These checks do not require a high level of technical skill, do not replace comprehensive testing, but could be a good place for us start.<o:p></o:p></span></li></ol>
<ol start="1" type="1">
<ol start="1" type="a">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level2 lfo3">
<span style="font-size:12.0pt">My question is if we think we have the bandwidth among CATO, ETAG, and SBCTC to begin using this resource to get started in reviewing apps?</span><span style="font-size:12.0pt;color:windowtext">
<b>I do think that if we pool all of our available resources we could develop a strategy, using the “Easy Checks” for accessibility information, to test the initial grouping of applications for the EdTech Commons. Maybe we could have levels of testing (“Easy
Checks”, DHS Trusted Tester certified, 3<sup>rd</sup> party vendor certified, etc.) that are visible, but greyed out until it has been run through and passed each test?</b></span><b><span style="font-size:12.0pt"><o:p></o:p></span></b></li></ol>
</ol>
<ol start="2" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4">
<span style="font-size:12.0pt">Has the group defined a list of initial apps, say 10 or 15, that you wish to go live with? If so, perhaps we can explore the option of using Deque or Level Access to help us complete initial testing on a smaller number of products.
SBCTC has worked with both companies before.<o:p></o:p></span></li></ol>
<ol start="2" type="1">
<ol start="1" type="a">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level2 lfo4">
<span style="font-size:12.0pt">Carli and I will need to have a conversation together budget feasibility, and if this is an option on the table. <o:p></o:p></span></li></ol>
</ol>
<ol start="3" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4">
<span style="font-size:12.0pt">A final idea we can pursue is organizing a third-party evaluation/evaluation of a product's company's VPAT as a place to start. At the very least, this will help us determine if a VPAT is making honest sense or not.
</span><span style="font-size:12.0pt;font-family:"Segoe UI Emoji",sans-serif">😉</span><span style="font-size:12.0pt"> Would need to discuss how we define "third party."<o:p></o:p></span></li></ol>
<ol start="3" type="1">
<ol start="1" type="a">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level2 lfo4">
<span style="font-size:12.0pt">Do people in this group think we would benefit from training on best practices for reviewing a VPAT?</span><span style="font-size:12.0pt;color:windowtext">
<b>Yes, I think this training would be of value and sign me up! Could we develop a train the trainer model for this? If SBCTC foots the bill for someone to go through this training they need to host one local training event? This could help spread awareness
and expertise.</b></span><span style="font-size:12.0pt"><o:p></o:p></span></li></ol>
</ol>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p style="background:white"><span style="color:#201F1E"> <o:p></o:p></span></p>
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<p style="background:white"><!--[if gte vml 1]><v:shape id="Picture_x0020_2" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Title: SBCTC logo - Description: Compass" style='position:absolute;margin-left:0;margin-top:0;width:67.5pt;height:126.75pt;z-index:251658240;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:0;mso-wrap-distance-top:0;mso-wrap-distance-right:0;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f">
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M. Olsson (she/her/hers)</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#002060">Policy Associate – Accessible IT Coordinator</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#002060">Washington State Board for Community and Technical Colleges</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="background:white"><u><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#0563C1"><a href="mailto:molsson@sbctc.edu" target="_blank">molsson@sbctc.edu</a></span></u><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#002060"> •
o: 360-704-3922 • c: 206-914-7187</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#002060"><a href="https://www.sbctc.edu/" target="_blank">sbctc.edu</a> • Twitter: <a href="https://twitter.com/SBCTCWashington" target="_blank">@SBCTCWashington</a> •
Facebook: <a href="https://www.facebook.com/wasbctc/" target="_blank">@WASBCTC</a></span><span style="color:#201F1E"><o:p></o:p></span></p>
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