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Thank you for the follow up Sophia and others' advocacy on this. </div>
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<span style="font-size: 14pt; color: rgb(0, 81, 186);">Amanda Ybarra</span><br>
<span style="color: rgb(18, 18, 18);">(she/her)<br>
<i>Executive Diversity Officer</i><br>
</span><span style="color: rgb(12, 100, 192);"><b>Email:</b></span><span style="color: rgb(18, 18, 18);"> amybarra@spscc.edu |
</span><span style="color: rgb(12, 100, 192);"><b>Phone:</b></span><span style="color: rgb(18, 18, 18);"> 360-596-5356</span></p>
<div style="margin-top: 16px; margin-bottom: 16px;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: 13.3333px; color: rgb(0, 0, 0);"><i>SPSCC Safe Zone: You are safe here. </i></span></div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> DEOC <deoc-bounces@lists.ctc.edu> on behalf of Sophia Agtarap via DEOC <deoc@lists.ctc.edu><br>
<b>Sent:</b> Wednesday, November 15, 2023 1:40 PM<br>
<b>To:</b> Diversity and Equity Officers Commission (DEOC) <deoc@lists.ctc.edu><br>
<b>Cc:</b> Sophia Agtarap <sagtarap@sbctc.edu><br>
<b>Subject:</b> Re: [DEOC] [EXTERNAL] Re: Clarifying recent WACTC decisions and endorsements</font>
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Hi all--</div>
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Grant (IT Deputy Director) is sending it to DEOC and I asked that DEOC be included in all future communication.</div>
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I also followed up about VP orientation regarding a schedule to ensure it goes out to the commission with enough notice.</div>
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peace,</div>
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sophia</div>
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</b></span><span style="font-family:"Franklin Gothic Medium",sans-serif; font-size:11pt; color:rgb(31,56,100)"><b>Sophia Kristina R. Agtarap (she/siya)</b></span></div>
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<span style="font-family:"Franklin Gothic Medium",sans-serif; color:rgb(31,56,100)"> Director, Equity, Diversity, and Inclusion</span></p>
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<span style="font-family:"Franklin Gothic Book",sans-serif; color:rgb(31,56,100)"> Washington State Board for Community and Technical Colleges</span></p>
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<td><span style="font-family:"Century Gothic",sans-serif; font-size:12pt; color:rgb(0,120,212)"><a href="https://outlook.office.com/bookwithme/user/428a9a0a3cb14afe82036360d2d894a8@sbctc.edu?anonymous&ep=signature" style="text-decoration:none; color:rgb(0,120,212)">Book
time to meet with me</a></span></td>
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<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> DEOC <deoc-bounces@lists.ctc.edu> on behalf of Neal, Vanessa via DEOC <deoc@lists.ctc.edu><br>
<b>Sent:</b> Wednesday, November 15, 2023 1:33 PM<br>
<b>To:</b> Diversity and Equity Officers Commission (DEOC) <deoc@lists.ctc.edu><br>
<b>Cc:</b> Neal, Vanessa <VNeal@clark.edu><br>
<b>Subject:</b> Re: [DEOC] [EXTERNAL] Re: Clarifying recent WACTC decisions and endorsements</font>
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<p class="x_x_MsoNormal">Thank you both for following-up. </p>
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<p class="x_x_MsoNormal">I think it would be beneficial, in addition to pointing out the exclusion, that we expect any email, communication, meeting, invitation, etc. that goes out to all other Commissions be sent to the DEOC (though I’m very sure folx have
it, remind them of the email: <a href="mailto:deoc@lists.ctc.edu">deoc@lists.ctc.edu</a>). I would also recommend reminding folx of the miss on orientation to new incoming VP DEIs and have them send upcoming dates/times for the next VP orientation so new folx
can be oriented in the same way other Executives are. And finally, that this is now a theme we have noticed and have deep concerns about.
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<p class="x_x_MsoNormal">If there is any other support needed, let the collective know ya’ll. Thanks again!
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<p class="x_x_MsoNormal">Thanks,</p>
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<p class="x_x_MsoNormal">Vanessa</p>
<p class="x_x_MsoNormal"><span style=""> </span></p>
<p class="x_x_MsoNormal" style="background:white"><b><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E; background:white">Vanessa C.K. Neal</span></b><b><span style="color:black"> (</span></b><b><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E">she/her)</span></b><b><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E"></span></b></p>
<p class="x_x_MsoNormal" style="background:white"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E">Vice President of Diversity, Equity & Inclusion/</span></p>
<p class="x_x_MsoNormal" style="background:white"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E">Diversity and Equity Officer</span></p>
<p class="x_x_MsoNormal" style="background:white"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E">Clark College, Office of Diversity, Equity & Inclusion (ODEI)</span></p>
<p class="x_x_MsoNormal" style="background:white"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E">Mail Stop: TGB 121</span></p>
<p class="x_x_MsoNormal" style="background:white"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E">Phone: 360-992-2757</span></p>
<p class="x_x_MsoNormal"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif; color:#201F1E; background:white">Email:
<a href="mailto:vneal@clark.edu"><span style="color:#0563C1">vneal@clark.edu</span></a></span><span style="font-size:12.0pt; color:black"></span></p>
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<p class="x_x_MsoNormal"><b>From:</b> DEOC <deoc-bounces@lists.ctc.edu> <b>On Behalf Of
</b>Britten, Robert via DEOC<br>
<b>Sent:</b> Wednesday, November 15, 2023 8:39 AM<br>
<b>To:</b> Diversity and Equity Officers Commission (DEOC) <deoc@lists.ctc.edu><br>
<b>Cc:</b> Britten, Robert <Robert.Britten@lwtech.edu><br>
<b>Subject:</b> [EXTERNAL] Re: [DEOC] Clarifying recent WACTC decisions and endorsements</p>
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<span style="font-size:10.0pt; color:#9C6500">CAUTION:</span><span style="font-size:10.0pt; color:black"> This email originated from outside Clark College. Do not click links or open attachments unless you validate the sender and know the content is safe. If
you suspect this is phishing forward to <a href="mailto:phishing@clark.edu">phishing@clark.edu</a> or contact the helpdesk at x2425 or email
<a href="helpdesk@clark.edu">helpdesk@clark.edu</a>.</span></p>
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<p class="x_x_MsoNormal"><span style="font-size:13.0pt; font-family:"Book Antiqua",serif">Thank you Sophia. I’ll reach out to address our exclusion……</span></p>
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<p class="x_x_MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt; font-family:"Myriad Pro",serif; color:#009ECC"><img border="0" width="605" height="100" id="x_x_Picture_x0020_1" style="width:6.302in; height:1.0416in" data-outlook-trace="F:2|T:2" src="cid:image001.png@01DA17C7.2E1DB300"></span></p>
<p class="x_x_MsoNormal" style="text-autospace:none"><span style="font-size:13.0pt; font-family:"Book Antiqua",serif; color:#1F497D">Robert Britten, Executive Director of EDI</span></p>
<p class="x_x_MsoNormal" style="text-autospace:none"><span style="font-size:13.0pt; font-family:"Book Antiqua",serif; color:#1F497D">W205C
<b>| </b>11605 132nd <span style="letter-spacing:-.1pt">Avenue</span> NE <b> |</b> Kirkland,<span style="letter-spacing:-.4pt">
</span><span style="letter-spacing:-.3pt">WA</span> 98034</span><span style="font-size:13.0pt; font-family:"Book Antiqua",serif"></span></p>
<p class="x_x_MsoNormal" style="text-autospace:none"><span style="font-size:13.0pt; font-family:"Book Antiqua",serif; color:#1F497D; letter-spacing:-.15pt">T: (425) 739-8100 X8441</span><span style="font-size:13.0pt; font-family:"Book Antiqua",serif; color:#1F497D">
<b>|</b> </span><span style="font-size:13.0pt; font-family:"Book Antiqua",serif"><a href="mailto:robert.britten@lwtech.edu">robert.britten@lwtech.edu</a>
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<p class="x_x_MsoNormal"><b>From:</b> DEOC <<a href="mailto:deoc-bounces@lists.ctc.edu">deoc-bounces@lists.ctc.edu</a>>
<b>On Behalf Of </b>Sophia Agtarap via DEOC<br>
<b>Sent:</b> Tuesday, November 14, 2023 3:14 PM<br>
<b>To:</b> DEOC <<a href="mailto:deoc@lists.ctc.edu">deoc@lists.ctc.edu</a>><br>
<b>Cc:</b> Sophia Agtarap <<a href="mailto:sagtarap@sbctc.edu">sagtarap@sbctc.edu</a>><br>
<b>Subject:</b> [DEOC] Fwd: Clarifying recent WACTC decisions and endorsements</p>
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<p class="x_x_MsoNormal">FYI--</p>
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<p class="x_x_MsoNormal">I didn't see DEOC on this list so sharing with y'all, and have inquired why that was.</p>
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<p style="margin:0in"><b><span style="font-family:"Franklin Gothic Medium",sans-serif; color:#1F3864">Sophia Kristina R. Agtarap (she/siya)</span></b></p>
<p style="margin:0in; background:white"><span style="font-family:"Franklin Gothic Medium",sans-serif; color:#1F3864">Director, Equity, Diversity, and Inclusion</span><span style="color:#242424"></span></p>
<p style="margin:0in; background:white"><span style="font-family:"Franklin Gothic Book",sans-serif; color:#1F3864">Washington State Board for Community and Technical Colleges</span><span style="color:#242424"></span></p>
<p style="margin:0in; background:white"><span style="color:#242424"> </span></p>
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<p class="x_x_MsoNormal"><span style="color:black"><a href="https://outlook.office.com/bookwithme/user/428a9a0a3cb14afe82036360d2d894a8@sbctc.edu?anonymous&ep=signature"><span style="color:#0078D4">Book time to meet with me</span></a></span></p>
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<p class="x_x_MsoNormal"><b>From:</b> SBCTC-IT Mail <<a href="mailto:itmail@sbctc.edu">itmail@sbctc.edu</a>><br>
<b>Sent:</b> Tuesday, November 14, 2023 2:51 PM<br>
<b>To:</b> Admissions & Counseling Council [ACC <<a href="mailto:acc@lists.ctc.edu">acc@lists.ctc.edu</a>>; Admissions and Registration Council [ARC <<a href="mailto:registrar@lists.ctc.edu">registrar@lists.ctc.edu</a>>; Budget, Accounting and Reporting council
[BAR <<a href="mailto:bar@lists.ctc.edu">bar@lists.ctc.edu</a>>; Business Affairs Commission [BAC <<a href="mailto:bac@lists.ctc.edu">bac@lists.ctc.edu</a>>; Continuing Education Council [CEC <<a href="mailto:conted@lists.ctc.edu">conted@lists.ctc.edu</a>>;
ctcLink College Leaders [PoC <<a href="mailto:ctclink_poc@lists.ctc.edu">ctclink_poc@lists.ctc.edu</a>>; ctcLink Working Group <<a href="mailto:ctclink-workinggroup@lists.ctc.edu">ctclink-workinggroup@lists.ctc.edu</a>>; Data Governance Committee [DGC <<a href="mailto:dgc@lists.ctc.edu">dgc@lists.ctc.edu</a>>;
Faculty Association of Community and Technical Colleges [FACTC] <<a href="mailto:factc@lists.ctc.edu">factc@lists.ctc.edu</a>>; Financial Aid Council [FAC <<a href="mailto:dirfinaid@lists.ctc.edu">dirfinaid@lists.ctc.edu</a>>; Human Resource Management Commission
[HRMC <<a href="mailto:hrmc@lists.ctc.edu">hrmc@lists.ctc.edu</a>>; Information Technology Commission closed [ITC-C <<a href="mailto:itc-c@lists.ctc.edu">itc-c@lists.ctc.edu</a>>; Instruction Commission [IC <<a href="mailto:deaninstr@lists.ctc.edu">deaninstr@lists.ctc.edu</a>>;
Public Information Commission [PIC <<a href="mailto:pio@lists.ctc.edu">pio@lists.ctc.edu</a>>; Research and Planning Commission [RPC <<a href="mailto:researchers@lists.ctc.edu">researchers@lists.ctc.edu</a>>; Washington Association of Community and Technical
Colleges [WACTC PRES <<a href="mailto:pres@lists.ctc.edu">pres@lists.ctc.edu</a>>; Washington State Student Services Commission [WSSSC <<a href="mailto:deanstu@lists.ctc.edu">deanstu@lists.ctc.edu</a>><br>
<b>Cc:</b> SBCTC-IT Mail <<a href="mailto:itmail@sbctc.edu">itmail@sbctc.edu</a>>; SBCTC All Staff <<a href="mailto:SBCTCAllStaff@sbctc.edu">SBCTCAllStaff@sbctc.edu</a>><br>
<b>Subject:</b> Clarifying recent WACTC decisions and endorsements </p>
<div>
<p class="x_x_MsoNormal"> </p>
</div>
</div>
<div>
<h1 style="margin-bottom:3.0pt; break-after:avoid"><span class="x_x_normaltextrun"><span style="font-size:16.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#2F5496; font-weight:normal">SBCTC-ITD Memorandum</span></span><span style="font-size:16.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#2F5496; font-weight:normal"></span></h1>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span class="x_x_normaltextrun"><span style="font-family:"Franklin Gothic Book",sans-serif">Subject:</span></span><span class="x_x_tabchar"><span style="font-family:"Franklin Gothic Book",sans-serif">
</span></span><span class="x_x_normaltextrun"><span style="font-family:"Franklin Gothic Book",sans-serif">Clarifying recent WACTC decisions and endorsements</span></span><span class="x_x_eop"><span style="font-family:"Franklin Gothic Book",sans-serif"> </span></span><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt; white-space:pre-wrap; font-kerning:none">
<span class="x_x_normaltextrun"><span style="font-family:"Franklin Gothic Book",sans-serif">Date:</span></span><span class="x_x_tabchar"><span style="font-family:"Franklin Gothic Book",sans-serif">
</span></span><span class="x_x_normaltextrun"><span style="font-family:"Franklin Gothic Book",sans-serif">November 14, 2023</span></span><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="white-space:pre-wrap; font-kerning:none"><span class="x_x_normaltextrun"><span style="font-family:"Franklin Gothic Book",sans-serif">From:
</span></span><span class="x_x_tabchar"><span style="font-family:"Franklin Gothic Book",sans-serif">Bob Mohrbacher,
</span></span><span style="font-family:"Franklin Gothic Book",sans-serif">Centralia College President and WACTC Technology Committee Chair</span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">
<span class="x_x_normaltextrun">Grant Rodeheaver, SBCTC Deputy Executive Director / CIO, IT Division</span></span></p>
<p class="x_x_MsoNormal" style="white-space:pre-wrap; font-kerning:none"><span class="x_x_normaltextrun"><span style="font-family:"Franklin Gothic Book",sans-serif">To:
</span></span><span style="font-family:"Franklin Gothic Book",sans-serif">Admissions & Counseling Council [ACC]</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Admissions and Registration Council [ARC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Budget, Accounting and Reporting council [BAR]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Business Affairs Commission [BAC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Continuing Education Council [CEC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">ctcLink College Leaders [PoC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">ctcLink Working Group
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Data Governance Committee [DGC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Faculty Association of Community and Technical Colleges [FACTC]</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Financial Aid Council [FAC]</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Human Resource Management Commission [HRMC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Information Technology Commission closed [ITC-C]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Instruction Commission [IC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Public Information Commission [PIC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Research and Planning Commission [RPC]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Washington Association of Community and Technical Colleges [PRES]
</span></p>
<p class="x_x_MsoNormal" style="margin-left:1.0in"><span style="font-family:"Franklin Gothic Book",sans-serif">Washington State Student Services Commission [WSSSC]</span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"> <span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Dear colleagues:</span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Since the October WACTC meeting, there have been a number of questions asked about some of the current steps with regard to ctcLink improvements,
student success software, and related issues. We want to clarify a few discussion and action items from that meeting and fill in some next steps. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">For your reference, these are the<a href="https://docs.google.com/presentation/d/1efCnerNTRnrDtR7lD2zyD7HlfEq9f8pj/edit?usp=sharing&ouid=105604305915719460028&rtpof=true&sd=true" target="_blank">
</a><a href="https://docs.google.com/presentation/d/1efCnerNTRnrDtR7lD2zyD7HlfEq9f8pj/edit?usp=sharing&ouid=105604305915719460028&rtpof=true&sd=true" target="_blank">WACTC-Technology presentation slides</a> from that meeting. Additional links to supporting
documentation are included below. </span></p>
<h2 style="margin-right:0in; margin-bottom:3.0pt; margin-left:0in; break-after:avoid">
<span style="font-size:12.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#0070C0; font-weight:normal">ctcLink Improvement Plan </span></h2>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">During the WACTC Summer Retreat in July 2023, a number of college presidents expressed concern about challenges their colleges were facing with
regard to navigating processes efficiently in ctcLink. In response to that discussion, a
<a href="https://docs.google.com/document/d/1A8O4tkowzagnqFmdyJBMmZY8YqhZJSrz/edit?usp=sharing&ouid=105604305915719460028&rtpof=true&sd=true" target="_blank">
ctcLink Improvement Plan</a> proposal was developed by SBCTC and the WACTC Technology Committee. This proposal was shared and discussed by WACTC at the October meeting. The plan elements include items in several areas:</span></p>
<p class="x_x_MsoListParagraph" style="margin-right:0in; margin-bottom:0in; margin-left:38.15pt; text-indent:-.25in">
<span style="font-family:"Franklin Gothic Book",sans-serif">Ongoing and improved training
</span></p>
<p class="x_x_MsoListParagraph" style="margin-right:0in; margin-bottom:0in; margin-left:38.15pt; text-indent:-.25in">
<span style="font-family:"Franklin Gothic Book",sans-serif">Common business processes and ctcLink process simplification</span></p>
<p class="x_x_MsoListParagraph" style="margin-right:0in; margin-bottom:0in; margin-left:38.15pt; text-indent:-.25in">
<span style="font-family:"Franklin Gothic Book",sans-serif">Operations & support alignment between SBCTC Divisions
</span></p>
<p class="x_x_MsoListParagraph" style="margin-right:0in; margin-bottom:0in; margin-left:38.15pt; text-indent:-.25in">
<span style="font-family:"Franklin Gothic Book",sans-serif">Stronger communications planning and processes, including SBCTC, college contacts and ctcLink governance groups. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Presidents initially requested a Student Success Software RFP also be included as one of the ctcLink Improvement Plan items, but based on discussion
in the WACTC Technology Committee, this item was considered separately. </span></p>
<h2 style="margin-right:0in; margin-bottom:3.0pt; margin-left:0in; break-after:avoid">
<span style="font-size:12.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#0070C0; font-weight:normal">ctcLink Guiding Principles</span></h2>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">In a further demonstration of support for the ctcLink Improvement Plan, WACTC approved a resolution to endorse and will help enforce the
<a href="https://www.sbctc.edu/colleges-staff/it-support/ctclink-governance/" target="_blank">
ctcLink Guiding Principle</a> that, moving forward, when a common business process can be implemented systemwide, it should be. This process has been in place since the beginning of ctcLink implementation; however, there is a need to adhere more closely to
the principle in order to streamline processes and gain workflow efficiencies.</span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Existing processes remain in place and agreed-upon future global enhancements and improvements will embrace this principle. Future global improvements
and enhancements may necessitate college business process changes as we unify and simplify processes into consistent systemwide processes designed to improve your experience and enhance SBCTC's ability to serve you. </span></p>
<h3 style="margin-right:0in; margin-bottom:0in; margin-left:0in; break-after:avoid">
<i><span style="font-size:11.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#1F3763; font-weight:normal">Approved by WACTC, Oct. 6, 2023 </span></i></h3>
<ul type="disc" style="margin-top:0in">
<li class="x_x_MsoNormal" style="line-height:105%"><span style="font-family:"Franklin Gothic Book",sans-serif">WACTC endorses and supports the approach set forth in the<a href="https://docs.google.com/document/d/1A8O4tkowzagnqFmdyJBMmZY8YqhZJSrz/edit?usp=sharing&ouid=105604305915719460028&rtpof=true&sd=true" target="_blank">
</a><a href="https://docs.google.com/document/d/1A8O4tkowzagnqFmdyJBMmZY8YqhZJSrz/edit?usp=sharing&ouid=105604305915719460028&rtpof=true&sd=true" target="_blank">ctcLink Improvement Plan</a> dated Sept. 15, 2023. </span></li><li class="x_x_MsoNormal" style="line-height:105%"><span style="font-family:"Franklin Gothic Book",sans-serif">WACTC endorses and will help enforce the principle that when a common business process can be implemented systemwide, it should be. </span></li></ul>
<h2 style="margin-right:0in; margin-bottom:3.0pt; margin-left:0in; break-after:avoid">
<span style="font-size:12.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#0070C0; font-weight:normal">Student Success Software RFP </span></h2>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">As part of the discussion about ctcLink process improvements at the summer meeting, several of the presidents requested that we consider moving
to a system-wide student success software tool (this is similar to what we already do for eLearning software). WACTC Technology Committee separated this issue from the ctcLink Improvement Plan and brought it to the October WACTC meeting for discussion.</span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Robert's Rules of Order require a motion and a second to discuss a topic; therefore, a motion was made to begin the discussion regarding an RFP
for Student Success Software. The intent of the committee was to permit presidents to return to their campuses and discuss options with their VPs before the next WACTC meeting. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">However, a president called for a vote on option A — Elect to use same student success software tool systemwide, post RFP ASAP. This motion moved
the discussion to a decision point more quickly than originally envisioned. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">The vote was taken, with 20 presidents in favor and 10 opposed. Those opposed expressed a desire to have further discussion on their campuses and
questioned whether this would be best sponsored by the WACTC Education Services Committee and/or the Student Services Commission. However, the vote came out in favor of moving forward.</span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif"><a href="https://docs.google.com/document/d/1zvwIM2Cf0u9IpFtkSw2zzn-Zx6vMAml6/edit?usp=sharing&ouid=105604305915719460028&rtpof=true&sd=true" target="_blank">Student
Success Software WACTC-Tech Resolution 2023-10-05</a> </span></p>
<h3 style="margin-right:0in; margin-bottom:0in; margin-left:0in; break-after:avoid">
<i><span style="font-size:11.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#1F3763; font-weight:normal">Next steps </span></i></h3>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">The SBCTC Education Division and Student Services Commission will take the lead to form a systemwide RFP committee, broadly representative of college
leadership and relevant subject matter experts. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Moving forward, Joyce Hammer, SBCTC Deputy Executive Director for Education, and Monica Wilson, SBCTC Director of Washington State Student Success
Center & Strategic Initiatives, will collaborate with interested parties on this effort. The committee will establish a process to agree on business requirements (i.e., desired product capabilities), scope priorities, budget limitations, establish deadlines
and timelines. More information on this process will be shared as it moves forward.</span></p>
<h2 style="margin-right:0in; margin-bottom:3.0pt; margin-left:0in; break-after:avoid">
<span style="font-size:12.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#0070C0; font-weight:normal">Financial Aid Review RFP </span></h2>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Though not on the WACTC meeting agenda, the optional-use WIPHE contracts with
<a href="https://wiphe.sbctc.edu/contract.aspx?id=380&lead=no" target="_blank">College Aid Services</a> and
<a href="https://wiphe.sbctc.edu/contract.aspx?id=381&lead=no" target="_blank">CliftonLarsonAllen LLP</a> established last summer came up in general discussion. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">A motion was presented and passed requesting SBCTC pursue a systemwide review of financial aid processes. Because this discussion item was not part
of the planned agenda, SBCTC had not assessed internal and systemwide readiness to pursue the requested services. </span></p>
<h3 style="margin-right:0in; margin-bottom:0in; margin-left:0in; break-after:avoid">
<i><span style="font-size:11.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#1F3763; font-weight:normal">Next steps </span></i></h3>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">SBCTC ctcLink Support leadership has reached out to one of the approved vendors to develop a preliminary Statement of Work. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Considering the substantial systemwide efforts currently underway to prepare for the nationwide change to the federal student aid process, as well
as current efforts to complete enhancement requests relating to financial aid Mass Packaging and Satisfactory Academic Progress, a timeline has not been established, but SBCTC will likely begin work in earnest in Spring 2024. </span></p>
<h2 style="margin-right:0in; margin-bottom:3.0pt; margin-left:0in; break-after:avoid">
<span style="font-size:12.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#0070C0; font-weight:normal">PeopleSoft is not end-of-life </span></h2>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif">Word in some quarters is that Oracle will no longer support PeopleSoft, but this is not the case. The Oracle Lifetime Support Policy provides long-term
predictability for ctcLink to maximize its PeopleSoft investment and allows ample time for future planning for any changes, such as moving to the</span><span style="font-family:"Arial",sans-serif"> </span><span style="font-family:"Franklin Gothic Book",sans-serif"><a href="https://docs.oracle.com/cd/E52319_01/infoportal/opc.html" target="_blank">Oracle
Cloud</a>. Learn more about <a href="https://www.sbctc.edu/colleges-staff/it-support/erp-support/ctclink-longterm-support.aspx" target="_blank">
Oracle PeopleSoft Long-term Support and Product Updates</a>. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif"> </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><i><span style="font-family:"Franklin Gothic Book",sans-serif">Please feel free to share this message with any additional councils and groups.</span></i><span style="font-family:"Franklin Gothic Book",sans-serif">
Reach out directly if you have any questions or concerns. </span></p>
<p class="x_x_MsoNormal" style="margin-right:0in; margin-bottom:3.0pt; margin-left:0in">
<span style="font-family:"Franklin Gothic Book",sans-serif">Thank you, </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><i><span style="font-family:"Franklin Gothic Book",sans-serif">Bob and Grant</span></i><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif"> </span></p>
<p class="x_x_MsoNormal"><b>Bob Mohrbacher, Centralia College President</b><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal">WACTC Technology Committee Chair<span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal">(360) 623-8552<span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal"><a href="mailto:bob.mohrbacher@centralia.edu">bob.mohrbacher@centralia.edu</a><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal"> <span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="text-autospace:none"><span style="font-family:"Franklin Gothic Medium",sans-serif; color:#003764">Grant Rodeheaver</span><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="text-autospace:none"><span style="font-family:"Franklin Gothic Medium",sans-serif; color:#003764">Deputy Executive Director / CIO, IT Division</span><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="line-height:10.55pt; text-autospace:none"><span style="font-size:9.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">Washington State Board for Community and Technical Colleges</span><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="line-height:10.55pt; text-autospace:none"><span style="font-size:10.0pt; color:#1F497D"><a href="mailto:grodeheaver@sbctc.edu"><span style="color:#0563C1">grodeheaver@sbctc.edu</span></a></span><span style="font-size:9.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003561">
</span><span style="font-size:9.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">• o: 360-704-3939 • c: 360-280-4733</span><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal"><span style="font-size:10.0pt; color:#1F497D"><a href="https://www.sbctc.edu/"><span style="font-size:9.0pt">sbctc.edu</span></a></span><span style="font-size:9.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003561">
</span><span style="font-size:9.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">• Twitter:
</span><span style="font-size:10.0pt; color:#1F497D"><a href="https://twitter.com/SBCTCWashington"><span style="font-size:9.0pt">@SBCTCWashington</span></a></span><span style="font-size:9.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764"> •
Facebook: </span><span style="font-size:10.0pt; color:#1F497D"><a href="https://www.facebook.com/wasbctc/"><span style="font-size:9.0pt">@WASBCTC</span></a></span><span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"> <span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoListParagraph" style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; text-indent:-.25in">
<span style="font-size:10.0pt; font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><b><span style="font-family:"Franklin Gothic Book",sans-serif">Please DO NOT REPLY to SBCTC-IT Mail regarding this e-mail.</span></b><span style="font-family:"Franklin Gothic Book",sans-serif"> SBCTC-IT Mail is an unmonitored mailbox, and
your message will not be received. </span></p>
<p class="x_x_MsoListParagraph" style="margin-right:0in; margin-bottom:3.0pt; margin-left:1.0in; text-indent:-.25in">
<span style="font-size:10.0pt; font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><span style="font-family:"Franklin Gothic Book",sans-serif">Message Received Only Once When Sent to Multiple Mail Lists: A message sent to multiple lists is received only once by members using Microsoft Exchange Server and MS-Outlook. For
example, if a systemwide message is sent to 30 lists, and you are a member of 10 of those lists, you will receive the message only once rather than 10 times. </span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"> <span style="font-family:"Franklin Gothic Book",sans-serif"></span></p>
<p class="x_x_MsoNormal" style="margin-bottom:3.0pt"><span style="font-family:"Franklin Gothic Book",sans-serif"> </span></p>
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