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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Segoe UI",sans-serif">Hello DEOC,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Segoe UI",sans-serif">On behalf of my colleagues in IT division of the State Board I’m sharing the memo below.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Segoe UI",sans-serif">It is a call for participation in an ad hoc advisory group that will help guide the transition away from the Legacy HP-UX environment as all colleges have now migrated to
ctcLink.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Segoe UI",sans-serif">Kindly,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Segoe UI",sans-serif">Melissa<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif"><img width="40" height="75" style="width:.4166in;height:.7777in" id="Picture_x0020_1728594611" src="cid:image001.png@01D93C65.B59B5640" alt="Compass">
<span style="color:#003764">Melissa Williams (she/her)</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Policy Associate for Equity, Diversity, and Inclusion</span><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764">Washington State Board for Community and Technical Colleges</span><span style="font-family:"Franklin Gothic Book",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif"><a href="mailto:mwilliams@sbctc.edu"><span style="color:#0563C1">mwilliams@sbctc.edu</span></a><span style="color:#003764"> •360-704-3992</span><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sbctc.edu%2F&data=04%7C01%7C%7C63d0e5dbcad24d8efc3308d98770b8e6%7C84df9e7fe9f640afb435aaaaaaaaaaaa%7C1%7C0%7C637689740690567533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=o77uoJYzhWFtUWvDSe9LYtNaNl91pXW%2Bc3qFL6Vf4G0%3D&reserved=0"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#0563C1">sbctc.edu</span></a><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003561">
</span><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764">• Twitter:
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• Facebook: </span><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.facebook.com%2Fwasbctc%2F&data=04%7C01%7C%7C63d0e5dbcad24d8efc3308d98770b8e6%7C84df9e7fe9f640afb435aaaaaaaaaaaa%7C1%7C0%7C637689740690577531%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=cPL1T9anKaDsF3QiHIj6IaytHajhcggr7Wx9U2gw5QU%3D&reserved=0"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#0563C1">@WASBCTC</span></a><span style="font-family:"Franklin Gothic Book",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#201F1E">__________________________________________________________________________</span><span style="font-family:"Franklin Gothic Book",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F3864"><o:p> </o:p></span></i></p>
<p class="xmsonormal"><span style="font-size:12.0pt">SBCTC-ITD MEMORANDUM <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Date: February 8, 2023<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">From: Grant Rodeheaver<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Subject: Legacy Data Platform (LDP) Migration Project 2023?<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Dear college community:<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Now that Washington’s community and technical colleges have migrated to ctcLink, we are preparing for the eventual shutdown of the Legacy HP-UX (Hewlett Packard Unix) environment. Legacy environments must
be shut down before June 30, 2023, or the college system will incur substantial licensing and maintenance costs.<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt">Call for Involvement</span></b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;color:black;background:yellow">If you are willing to be part of the LDP Migration Project advisory group, please contact Sanjiv Bhagat<<a href="mailto:sbhagat@sbctc.edu">mailto:sbhagat@sbctc.edu</a>>, Project
Manager, SBCTC IT Project Management Office. This ad hoc group will be called upon for various activities (e.g., review surveys, communications, and documentation drafts; requirements checking, application testing).</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">The LDP Migration Project is led by Ray Gartner, SBCTC Application Services Director. Ben Geertz, SBCTC Support Analyst and longtime HP/Legacy expert, is serving as lead developer on the project, with additional
support from team members, Terry Davenport (PPMS), Eric Messelt (FMS), and Ryan Jackson (SMS).<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt">What is the Scope of the LDP Migration Project?</span></b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Legacy data will be migrated to SQL Server and a read-only application developed to provide secure access to users to a limited subset of screens and reports needed to continue critical business.<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Colleges will no longer use DataExpress as this product relies on the sunsetting HP-UX platform. The application under development includes replication of display-only access to screens and batch reports
in:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="xmsonormal" style="mso-list:l1 level1 lfo1"><span style="font-size:12.0pt">Financial Management System (FMS)<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l1 level1 lfo1"><span style="font-size:12.0pt">Payroll/Personnel Management System (PPMS)<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l1 level1 lfo1"><span style="font-size:12.0pt">Student Management System (SMS)<o:p></o:p></span></li></ul>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt">What is Not in Scope?</span></b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="xmsonormal" style="mso-list:l2 level1 lfo2"><span style="font-size:12.0pt">The Legacy Transcript Project is not within the scope of the LDP application project.<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l2 level1 lfo2"><span style="font-size:12.0pt">Integration to Advisor Data Portal (ADP) is not within the scope of the LDP application project.<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l2 level1 lfo2"><span style="font-size:12.0pt">Degree Audit data is not targeted for migration.<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l2 level1 lfo2"><span style="font-size:12.0pt">FAM and Account Management already have a user interface and are not targeted for migration, as the data is already on the SQL server.<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l2 level1 lfo2"><span style="font-size:12.0pt">FMS Query is not within the scope of this project. FMS Query is an MS-Access front-end reporting tool for financial reports (e.g., Budget Status, Expense, Payroll, Revenue,
Grants and Contracts) used as the front-end tool to access the information in a user-friendly format. Colleges can currently run ad hoc queries writing and extracts against their SQL data to populate an Access database.<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l2 level1 lfo2"><span style="font-size:12.0pt">Ad hoc reporting.<o:p></o:p></span></li></ul>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt">What to Expect</span></b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="xmsonormal" style="mso-list:l0 level1 lfo3"><span style="font-size:12.0pt">We will be reaching out shortly to form an ad hoc LDP Migration Project advisory group comprised of knowledgeable Legacy users systemwide for guidance and application testing.
Expertise in the following areas is key:<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l0 level1 lfo3"><span style="font-size:12.0pt">Financial Management System (FMS)<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l0 level1 lfo3"><span style="font-size:12.0pt">Payroll/Personnel Management System (PPMS)<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l0 level1 lfo3"><span style="font-size:12.0pt">Student Management System (SMS)<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l0 level1 lfo3"><span style="font-size:12.0pt">DataExpress/Database Reporting<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l0 level1 lfo3"><span style="font-size:12.0pt">Organizational Data Stores (ODS) or other data extract tools<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l0 level1 lfo3"><span style="font-size:12.0pt">A survey to gather systemwide input about Legacy data access needs will be distributed when ready. Responses will help SBCTC build and refine technical requirements for the
new Legacy Data Platform (application).<o:p></o:p></span></li><li class="xmsonormal" style="mso-list:l0 level1 lfo3"><span style="font-size:12.0pt">When the Legacy Data application is ready, designated Legacy data users at each college and SBCTC will receive secure logins and instructions on how to access the application.<o:p></o:p></span></li></ul>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Stay tuned and please reach out if you have any questions or concerns.<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Thank you,<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Grant<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Grant Rodeheaver<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Deputy Executive Director / CIO, IT Division<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"><a href="mailto:grodeheaver@sbctc.edu">grodeheaver@sbctc.edu</a>
<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">o: 360-704-3939<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">c: 360-280-4733<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">sbctc.edu: <a href="https://www.sbctc.edu/">
https://www.sbctc.edu/</a><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Twitter: @SBCTCWashington <a href="https://twitter.com/SBCTCWashington">
https://twitter.com/SBCTCWashington</a><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt">Facebook: @WASBCTC <a href="https://www.facebook.com/wasbctc/">
https://www.facebook.com/wasbctc/</a><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
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