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<p class="MsoNormal"><span style="font-size:11.0pt">Hi Jed,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">My Business Analyst just notified me of a new query that we\u2019ll need to create a Pop Update for in our ISIR jobsets to support this mini-jobset with creating College Financing Plans for VA compliance. The query
is QCS_FA_SB_SVET_AID_YR_ACTV. Are you going to be sending us instructions on how to set up the pop update, and where in our jobset it should be added?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:16.0pt;color:#146A22;mso-ligatures:none">Beth Hawes
</span><span style="font-size:11.0pt;color:#146A22;mso-ligatures:none">(she, her pronouns)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#767171;mso-ligatures:none">Director of Financial Aid<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;mso-ligatures:none"><a href="https://www.greenriver.edu/students/pay-for-college/financial-aid/"><span style="color:#0563C1">Financial Aid - Green River College</span></a></span><span style="font-size:11.0pt;color:#767171;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#767171;mso-ligatures:none">P: 253-333-4978 | SA243</span><span style="font-size:11.0pt;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"> ctcLinkfinaidsupport <ctclinkfinaidsupport-bounces@lists.ctc.edu>
<b>On Behalf Of </b>Jedidiah Lara via ctcLinkfinaidsupport<br>
<b>Sent:</b> Monday, June 9, 2025 11:50 AM<br>
<b>To:</b> ctcLink Support List Financial Aid [FA <ctclinkfinaidsupport@lists.ctc.edu>; Financial Aid Council [FAC <dirfinaid@lists.ctc.edu><br>
<b>Cc:</b> FASupport <FASupport@sbctc.edu><br>
<b>Subject:</b> [ctcLinkfinaidsupport] NEW Pop-Updates Added to Service Account Jobshells!<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:solid #9C6500 1.0pt;padding:2.0pt 2.0pt 2.0pt 2.0pt;margin-bottom:7.5pt">
<p style="mso-line-height-alt:10.0pt;background:#FFEB9C"><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#D70000">CAUTION:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> This email originated
from outside of Green River College. Please do not click any links or open attachments unless you know the sender and know the information is safe. Even if you know the sender, if the request or information seems unusual please check with the sender first
before clicking a link or opening the attachment. If you are unsure, contact the IT Help Desk at x6050 or email
<a href="mailto:ithelpdesk@greenriver.edu">ithelpdesk@greenriver.edu</a>. <br>
<br>
Please do not give out or enter your Green River email, network login, password information on non-Green River websites.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Hello FA Community, </span><span style="font-size:11.0pt;font-family:"Segoe UI Emoji",sans-serif">😊</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We have some exciting news to share of pop-update processes for Service Account ISIR Jobsets!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">A mini-pop-update job has been added to your Service Account shells to address requests by our FA Community. If you choose not to have one or more of these processes run nightly, you do not need to create
any run control for that process. The EMPTY mock run control <b><u>does not</u></b> need to be put in place of a blank SCC_POP_UPD slot
</span><span style="font-size:11.0pt;font-family:"Segoe UI Emoji",sans-serif">😊</span><span style="font-size:11.0pt">, the jobset will continue to process if one of these slots is not utilized.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The Mini-Job for POPUPDATE processes is
<b>FAPOPUPD</b> and is added to the end of your institution\u2019s Service Account jobshell (<b>xxxISIR<u>S</u></b>). This mini-job contains 3 SCC_POP_UPD slots for the following 3 processes:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><b><span style="font-size:11.0pt">Packaging Variables</span></b><span style="font-size:11.0pt"> (SCC_POP_UPD):
</span><span style="font-family:"Aptos Light",sans-serif;color:#0F4761"><a href="https://ctclinkreferencecenter.ctclink.us/m/92427/l/1943257-assigning-packaging-variables-for-enrollment-intensity-flf-process">Assigning Packaging Variables for Enrollment Intensity/FLF
Process | 9.2 FA - Packaging and Awards | ctcLink Reference Center</a></span><span style="font-size:11.0pt"><o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-size:11.0pt">The Packing Variables pop update process is to update, in mass, the Enrollment Intensity Values to 1.00 on the Assign Packaging Variables page. The process is the first step in the
Enrollment Level Hold/Service Indicator-Enrollment Intensity process.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><span style="font-size:11.0pt">This process identifies students whose enrollment intensity at the time of awarding is different than the enrollment intensity at the time of authorization and disbursement.
In addition, the process identifies students who need their awards adjusted from full-time to less-than-full-time.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><span style="font-size:11.0pt">The Assign Packaging Variables process specifically updates the User Var Num #1 - #4 fields on the Assign Packaging Variables page from \u20180\u2018 to \u20181.00\u2019; setting all 4 terms to
enrollment intensity 100%.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="mso-ligatures:none"><img border="0" width="805" height="456" style="width:8.3854in;height:4.75in" id="_x0000_i1027" src="cid:image002.jpg@01DBEB38.56020330"></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><b><span style="font-size:11.0pt">Pop-update UGRD</span></b><span style="font-size:11.0pt"> (SCC_POP_UPD):
<u><span style="color:#467886"><a href="https://ctclinkreferencecenter.ctclink.us/m/92421/l/1893473-update-packaging-status-summary-s-acad-career-field-to-ugrd"><span style="font-size:12.0pt">Update Packaging Status Summary's Acad Career Field to UGRD | 9.2
FA - ISIR Processing | ctcLink Reference Center</span></a></span></u><o:p></o:p></span></li></ol>
<p class="MsoListParagraph" style="margin-left:1.0in"><span style="font-size:11.0pt">(Also sent on the Listserv 11/25/2024)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><span style="font-size:11.0pt">Many of our FA queries and packaging plan equation engines are tied to
<b>STDNT_AID_ATRBT (Packaging Status Summary) record</b> and a criteria of ACAD_CAREER = \u2018UGRD\u2019. Therefore, when the Academic Career value is blank or \u2018UNKN\u2019 for a student on the Packaging Status Summary page, it can cause issues with packaging aid (i.e. packaging
plans award both CBS and WBG to the student) as well as the student is not selected in queries.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><b><span style="font-size:11.0pt;mso-ligatures:none"><img border="0" width="483" height="414" style="width:5.0312in;height:4.3125in" id="x_x_x_Picture_x0020_2" src="cid:image003.jpg@01DBEB38.56020330"></span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><span style="font-size:11.0pt">Run the new pop-update process to find and update students in mass.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><b><span style="font-size:11.0pt">College</span></b><span style="font-size:11.0pt">
<b>Financing</b> <b>Plan</b> <b>assignment</b> (SCC_POP_UPD): <a href="https://ctclinkreferencecenter.ctclink.us/m/92430/l/1142872-assigning-a-college-financing-plan-in-batch">
Assigning a College Financing Plan in Batch | 9.2 FA \u2013 Student Access | ctcLink Reference Center
</a><o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-size:11.0pt">To Assign in Batch, the Shopping Sheet Group: SHOPGRP01 on the View Packing Status Summary page so students are assigned security for their CFP.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="mso-ligatures:none"><img border="0" width="491" height="482" style="width:5.1145in;height:5.0208in" id="Picture_x0020_1" src="cid:image004.jpg@01DBEB38.56020330"></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please make sure to share this information with whomever is the current access point for your Service Account so these processes may be added.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We have tested this newly added mini-job for processing time and resource allocation. Only 1-2 minutes were added for processing time, the average time being less than one minute.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">If you have questions or run into any issues, please update your SA ticket for assistance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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</v:shape><![endif]--><![if !vml]><img width="60" height="113" style="width:.625in;height:1.177in" src="cid:image001.png@01DBEB38.B1123CE0" align="left" hspace="12" alt="Title: SBCTC logo - Description: Compass " v:shapes="Picture_x0020_1"><![endif]><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Jedidiah
Lara</span><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764">Functional Analyst, Campus Solutions (Financial Aid)</span></b><b><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764"><a href="mailto:jlara@sbctc.edu"><span style="color:#0563C1">jlara@sbctc.edu</span></a> | o: 360-704-3996<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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