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<div class="WordSection1">
<p class="MsoNormal">Good morning, colleagues:<o:p></o:p></p>
<p class="MsoNormal">The Process Alignment Workgroup (PAW) has reached a major milestone with the Travel & Expense process and is getting ready to move forward with the next topic,<b><i> but not without your input!
</i></b><o:p></o:p></p>
<p class="MsoNormal">This <i>college-driven effort</i>, empowered by WACTC presidents and chancellors and supported by SBCTC, seeks
<b>your</b> ideas for the next ctcLink process alignment focus area.<o:p></o:p></p>
<p class="MsoNormal" style="margin-top:2.0pt;page-break-after:avoid"><span style="font-size:14.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#0F4761">What Should Be Aligned Next?<o:p></o:p></span></p>
<p class="MsoNormal">Which business process do <u>YOU</u> think could benefit from systemwide alignment?
<o:p></o:p></p>
<p class="MsoNormal">Is there something you do on a daily, weekly, or monthly basis that makes you think, “<b>There HAS to be a better way to do this!</b>
<i>How could we ALL do it better?</i>”<o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#215F9A">***</span></b><span style="font-size:12.0pt;color:#215F9A"> Step up to the
<b>Next Up Suggestion Box! ***<o:p></o:p></b></span></p>
<p class="MsoNormal">Complete the <a href="https://ctclinkreferencecenter.ctclink.us/m/127516/l/1925951-next-up-suggestion-box">
Process Alignment Nomination Form</a><span style="font-family:"Aptos",sans-serif"> </span>to share your recommendation by no later than
<b>Monday, June 9, 5 p.m.<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-top:2.0pt;page-break-after:avoid"><span style="font-size:14.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#0F4761">Learn More About PAW</span><span style="font-size:14.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#0F4761"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><span style="mso-ligatures:none">See
</span><span style="mso-ligatures:none"><a href="https://www.sbctc.edu/blogs/ctclink-connect/2025/2025-05-14">Travel & Expense Process Alignment Task Force Releases its Recommendations</a></span><span style="mso-ligatures:none"> in the
</span><span style="mso-ligatures:none">May 14 ctcLink CONNECT under Process Alignment Workgroup (PAW) News</span><span style="mso-ligatures:none">.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><span style="mso-ligatures:none"><a href="https://ctclinkreferencecenter.ctclink.us/m/127514" target="_blank">Process Alignment Workgroup (PAW) Project</a></span><span style="mso-ligatures:none"> <o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><span style="mso-ligatures:none"><a href="https://ctclinkreferencecenter.ctclink.us/m/127516">Process Alignment Task Forces
</a></span><span style="mso-ligatures:none"><o:p></o:p></span></li></ul>
<p class="MsoNormal">Thank you for taking the time to share your ideas for making a better system.
<b><i>Your voice matters!</i></b><span style="font-family:"Aptos",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal">Sincerely, <o:p></o:p></p>
<p class="MsoNormal"><i>Process Alignment Workgroup<o:p></o:p></i></p>
<p class="xmsonormal"><span style="color:black">Anastasia Lebedinski, Spokane Colleges | Andy Duckworth, SBCTC | Beth Farley, Edmonds College | Carmen McKenzie, SBCTC | Carrie Powell, SBCTC | Christyanna Dawson, SBCTC | Dani Rider, SBCTC | Dave Ortega, Bellevue
College | Grant Rodeheaver, SBCTC | Gretchen Fulmer, SBCTC | Ivy Brent, SBCTC | Jason Hetterle, Wenatchee Valley College | Jo Munroe, SBCTC | Kara Mathers, Lower Columbia College | Kevin Bouwman, SBCTC | Lia Homeister, Renton Technical College | Pat Daniels,
Highline College | Pauline Marvin-Smith, Peninsula College | Roger Curry, SBCTC | Rosemary Darrough, Highline College | Saravanan Mylsamy, SBCTC | Sherry Nelson, SBCTC | Sindie Howland, Everett Community College | Tara Keen, SBCTC | Tysha Tolefree, South Puget
Sound Community College</span><o:p></o:p></p>
<p class="MsoNormal"><b><i>Process Alignment: College-Driven | Agency-Supported | Leadership-Endorsed<o:p></o:p></i></b></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal" style="margin-bottom:0in"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> SBCTC-IT Mail <itmail@sbctc.edu>
<br>
<b>Sent:</b> Tuesday, March 18, 2025 1:35 PM<br>
<b>To:</b> <br>
<b>Subject:</b> ctcLink Process Alignment: What’s Next? <br>
<b>Importance:</b> High<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<h1><a name="_Hlk161822851">SBCTC-ITD Memorandum <o:p></o:p></a></h1>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk161822851">Date: March 18, 2025<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk161822851">From: Jason Hetterle - PAW Team Lead, Wenatchee Valley College Director of Technology & Enterprise Solutions<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk161822851">To: </span> <o:p></o:p></p>
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<td width="363" valign="top" style="width:272.35pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:152.3pt">
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Admissions & Counseling Council [ACC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Admissions and Registration Council [ARC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Budget, Accounting and Reporting council [BAR]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Business Affairs Commission [BAC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">ctcLink College Leaders [PoC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">ctcLink Support List Campus Solutions [CS]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">ctcLink Support List Financial Aid [FA]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">ctcLink Support List Finance [FIN]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">ctcLink Support List Human Capital Management [HCM]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">ctcLink Support List Student Financials [SF]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">ctcLink Working Group
<o:p></o:p></span></p>
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<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Data Governance Committee [DGC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Disability Support Services Council [DSSC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Financial Aid Council [FAC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Grant Accountants & Staff
<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">HCM Users Group [PPMS]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Human Resource Management Commission [HRMC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Information Technology Commission closed [ITC-C]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Instruction Commission [IC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Multicultural Student Services Directors Council [MSSDC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Purchasing Affairs Council [PAC]<o:p></o:p></span></p>
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<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Washington Association of Community and Technical Colleges [PRES]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Washington State Student Services Commission VPs closed [WSSSC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Washington State Student Services Commission open [DEANSTU]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Workforce Education Council [WEC]<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">SBCTC Staff<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.3in;text-indent:-.3in"><span style="font-size:10.0pt">Cc: PAW Roster<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal">Good afternoon, everyone: <o:p></o:p></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="mso-ligatures:none">Process alignment involves creating common, agreed-upon business processes that align with our system's goals and strategies. It ensures that ctcLink system processes remain
consistent and efficient. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="mso-ligatures:none">Travel & Expense, the initial pilot taskforce, will conclude its work by early spring quarter, so it is time to select the next topic for review! </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:16.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none">Which process should be next? </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#003764;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><i><span style="mso-ligatures:none">The Process Alignment Workgroup (PAW) leadership wants everyone to have a chance to be heard, but to also keep moving ahead with decisions.</span></i><span style="mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><span style="mso-ligatures:none">To submit an idea for a ctcLink business process</span></b><span style="mso-ligatures:none"> that could benefit from systemwide alignment, please complete the
</span><a href="https://ctclinkreferencecenter.ctclink.us/m/127516/l/1925951-next-up-suggestion-box" target="_blank"><span style="color:#0563C1;mso-ligatures:none">Process Alignment Nomination Form</span></a><span style="mso-ligatures:none">. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="mso-ligatures:none">Initial review of topics will begin in April. PAW leadership will work with the ctcLink College Collaboration Group and SBCTC ctcLink Support teams to review, prioritize,
and finalize the selection for the next effort. <o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:16.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none">Learn more about PAW </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#003764;mso-ligatures:none"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l2 level1 lfo6;vertical-align:baseline">
<a href="https://ctclinkreferencecenter.ctclink.us/m/127514" target="_blank"><span style="color:#0563C1;mso-ligatures:none">Process Alignment Workgroup (PAW) Project</span></a><span style="color:#0563C1;mso-ligatures:none"> </span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l2 level1 lfo6;vertical-align:baseline">
<a href="https://ctclinkreferencecenter.ctclink.us/m/127516/c/458482" target="_blank"><span style="color:#0563C1;mso-ligatures:none">Process Alignment Task Forces</span></a><span style="mso-ligatures:none"> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l2 level1 lfo6;vertical-align:baseline">
<a href="https://www.sbctc.edu/blogs/ctclink-connect/2025/2025-03-12" target="_blank"><span style="color:#0563C1;mso-ligatures:none">PAW News, travel & expense update: ctcLink CONNECT, March 12, 2025</span></a><span style="mso-ligatures:none"> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l2 level1 lfo6;vertical-align:baseline">
<a href="https://www.sbctc.edu/blogs/ctclink-connect/2025/2025-03-05" target="_blank"><span style="color:#0563C1;mso-ligatures:none">PAW News: travel & expense, bright ideas: ctcLink CONNECT, March 5, 2025</span></a><span style="mso-ligatures:none"> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l2 level1 lfo6;vertical-align:baseline">
<a href="https://www.sbctc.edu/blogs/ctclink-connect/2025/2025-01-22" target="_blank"><span style="color:#0563C1;mso-ligatures:none">PAW News: overview: ctcLink CONNECT, Jan. 22, 2025</span></a><span style="mso-ligatures:none"> <o:p></o:p></span></li></ul>
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<p class="MsoIntenseQuote" style="mso-margin-top-alt:.25in;margin-right:195.5pt;margin-bottom:.25in;margin-left:0in">
Process Alignment: College-driven, Agency-supported, Leadership-endorsed <span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
</div>
<p class="MsoNormal" style="margin-top:12.0pt;vertical-align:baseline"><span style="mso-ligatures:none">Please reach out if you have any questions or concerns about the Process Alignment Workgroup activities. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:black;mso-ligatures:none"><img border="0" width="94" height="96" style="width:.9791in;height:1.0in" id="Picture_x0020_2" src="cid:image001.png@01DBC966.1B7C26D0" alt="Wenatchee Valley College logo"></span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"> </span><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:0in;vertical-align:baseline"><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Jason Hetterle -
</span></b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">PAW Team Lead </span><span style="font-size:14.0pt;font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Director of Technology & Enterprise Solutions </span><span style="font-size:14.0pt;font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Wenatchee Valley College </span><span style="font-size:14.0pt;font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;vertical-align:baseline"><span style="color:black"><a href="mailto:jhetterle@wvc.edu" target="_blank"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none">jhetterle@wvc.edu</span></a></span><span style="font-size:12.0pt;color:black;mso-ligatures:none"> </span><span style="font-size:14.0pt;font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">509-682-6446</span><span style="font-size:12.0pt;color:black;mso-ligatures:none"> </span><span style="font-size:12.0pt;mso-ligatures:none"><o:p></o:p></span></p>
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<ul style="margin-top:0in" type="disc">
<li class="MsoNoSpacing" style="mso-list:l3 level1 lfo9"><b>Please DO NOT REPLY to SBCTC-IT Mail regarding this e-mail</b>. SBCTC-IT Mail is an unmonitored mailbox, and your message will not be received. <o:p></o:p></li><li class="MsoNoSpacing" style="mso-list:l3 level1 lfo9"><b>Message Received Only Once When Sent to Multiple Mail Lists</b>: A message sent to multiple lists is received only once by members using Microsoft Exchange Server and MS-Outlook. For example, if a
systemwide message is sent to 30 lists, and you are a member of 10 of those lists, you will receive the message only once rather than 10 times. <o:p></o:p></li></ul>
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