<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:dt="uuid:C2F41010-65B3-11d1-A29F-00AA00C14882" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:"Franklin Gothic Medium";
panose-1:2 11 6 3 2 1 2 2 2 4;}
@font-face
{font-family:"Franklin Gothic Book";
panose-1:2 11 5 3 2 1 2 2 2 4;}
@font-face
{font-family:Garamond;
panose-1:2 2 4 4 3 3 1 1 8 3;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
span.EmailStyle21
{mso-style-type:personal-reply;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
mso-ligatures:none;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1027" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Good Morning Elizabeth-<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">There haven’t been any discussions on keeping the full file upload functionality beyond 2024-2025 Interim reporting. If there are concerns about this impacting 2025-2026 reporting, please share those concerns with WSAC and FA Support.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We’ve been in communication with WSAC regarding the incremental file issue recently reported by colleges. Given the confusion surrounding the incremental file process, we’ve asked WSAC to extend the phase out of the full file upload to
winter term (previously it was planned to phase out after fall). This will allow some colleges to pilot the use of a true change file process and provide feedback on any adjustments needed, while other colleges can process business as usual via a full file
upload. WSAC shared with us that they will wait for confirmation from SBCTC that our system is updated before disabling the full file upload functionality.<o:p></o:p></p>
<p class="MsoNormal"><br>
Thank you!<o:p></o:p></p>
<p class="MsoNormal"><br>
Stephanie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Elizabeth Griswold <EGriswold@pencol.edu>
<br>
<b>Sent:</b> Tuesday, October 15, 2024 11:12 AM<br>
<b>To:</b> Financial Aid Directors <dirfinaid@lists.ctc.edu>; ctclinkfinaidsupport@lists.ctc.edu<br>
<b>Cc:</b> Stephanie Casino <scasino@sbctc.edu>; FASupport <FASupport@sbctc.edu>; Roger Curry <rcurry@sbctc.edu>; Washington College Grant (WSAC) <wcg@wsac.wa.gov><br>
<b>Subject:</b> RE: Guidance for 24-25 Interim Incremental File Issue<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:solid #C00000 1.5pt;padding:2.0pt 2.0pt 2.0pt 2.0pt" id="footer">
<p class="MsoNormal" align="center" style="text-align:center;background:white"><b><span style="font-size:12.0pt;color:#C00000;mso-ligatures:none">[Sent from outside SBCTC]
</span></b><span style="font-size:12.0pt;color:#C00000;mso-ligatures:none"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:none"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal">WSAC mentioned a few times that “The full file upload will be phased out in the 2024-25 AY.”
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Do you know if this work-around of deleting the <i>IsDelete</i> column will allow us to keep using the full file upload function into
<b>2025-26</b>? (Because it would be a nightmare for me otherwise!)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#4472C4;mso-ligatures:none">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#4472C4;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#4472C4;mso-ligatures:none">Elizabeth Griswold</span></b><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#4472C4;mso-ligatures:none"> | Program Specialist
3 | Peninsula College Financial Aid<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#4472C4;mso-ligatures:none">P: 360-417-6359 | Fax: 360-417-6395 |
<a href="mailto:EGriswold@pencol.edu"><span style="color:#0563C1">EGriswold@pencol.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#3A7C22;mso-ligatures:none"><a href="https://www.dropbox.com/request/vo4DBdPjhwAXADnyyhmy"><span style="color:#3A7C22">Click here to submit documents in our online Dropbox</span></a></span></b><span style="font-size:12.0pt;color:#3A7C22"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> DirFinAid <<a href="mailto:dirfinaid-bounces@lists.ctc.edu">dirfinaid-bounces@lists.ctc.edu</a>>
<b>On Behalf Of </b>Stephanie Casino via DirFinAid<br>
<b>Sent:</b> Tuesday, October 15, 2024 8:44 AM<br>
<b>To:</b> <a href="mailto:ctclinkfinaidsupport@lists.ctc.edu">ctclinkfinaidsupport@lists.ctc.edu</a>;
<a href="mailto:dirfinaid@lists.ctc.edu">dirfinaid@lists.ctc.edu</a><br>
<b>Cc:</b> Stephanie Casino <<a href="mailto:scasino@sbctc.edu">scasino@sbctc.edu</a>>; FASupport <<a href="mailto:FASupport@sbctc.edu">FASupport@sbctc.edu</a>>; Roger Curry <<a href="mailto:rcurry@sbctc.edu">rcurry@sbctc.edu</a>>; Washington College Grant
(WSAC) <<a href="mailto:wcg@wsac.wa.gov">wcg@wsac.wa.gov</a>><br>
<b>Subject:</b> [Dirfinaid] Guidance for 24-25 Interim Incremental File Issue<br>
<b>Importance:</b> High<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:solid #003333 1.0pt;padding:1.0pt 1.0pt 1.0pt 1.0pt">
<p align="center" style="text-align:center;background:#FF3333"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:white">WARNING: This email originated outside of Peninsula College. DO NOT CLICK links or attachments unless you recognize the
sender and know the content is safe.</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">Good Morning FA-<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">We would like to share an update ahead of Fall interim.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">For 2023-2024 Interim reporting, the <i>IsDelete</i> field was added to the file layout to allow colleges the option of using the incremental file layout.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We were under the impression that when the<i> IsDelete</i> column was left blank, the file layout would be treated as the typical full file upload where each upload is a fresh start. The full file upload allows for awards that had been
previously reported in CSAW but have since been cancelled in PS (therefore no longer present in the PS Interim csv) to be cancelled in CSAW.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Last week a college notified us that 2023-2024 award cancellations in PS were not properly communicated to CSAW through the 2023-2024 Interim. Having the
<i>IsDelete</i> column in the file layout made the file an incremental file upload so awards that were previously reported in CSAW but have since been cancelled in PS (therefore no longer present in the PS Interim csv) did not get cancelled in CSAW. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">To avoid this issue for fall, we recommend that colleges remove the<i> IsDelete</i> field from their WA College Grant csv file prior to loading the csv file to CSAW. The absence of the
<i>IsDelete</i> column is how the WSAC Portal determines the file is a full file upload. Instructions are attached and can also be found in the
<a href="https://ctclinkreferencecenter.ctclink.us/m/92436/l/848386-wcg-interim-reporting-business-process-guide">
WCG Interim Guide</a> in the Reference.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
<v:stroke joinstyle="miter" />
<v:formulas>
<v:f eqn="if lineDrawn pixelLineWidth 0" />
<v:f eqn="sum @0 1 0" />
<v:f eqn="sum 0 0 @1" />
<v:f eqn="prod @2 1 2" />
<v:f eqn="prod @3 21600 pixelWidth" />
<v:f eqn="prod @3 21600 pixelHeight" />
<v:f eqn="sum @0 0 1" />
<v:f eqn="prod @6 1 2" />
<v:f eqn="prod @7 21600 pixelWidth" />
<v:f eqn="sum @8 21600 0" />
<v:f eqn="prod @7 21600 pixelHeight" />
<v:f eqn="sum @10 21600 0" />
</v:formulas>
<v:path o:extrusionok="f" gradientshapeok="t" o:connecttype="rect" />
<o:lock v:ext="edit" aspectratio="t" />
</v:shapetype><v:shape id="Picture_x0020_3" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Title: SBCTC logo - Description: Compass" style='position:absolute;margin-left:0;margin-top:0;width:45.1pt;height:84.5pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
<v:imagedata src="cid:image001.png@01DB1EF6.8D862B10" o:title=" Compass" />
<w:wrap type="square"/>
</v:shape><![endif]--><![if !vml]><img width="60" height="113" style="width:.625in;height:1.1736in" src="cid:image004.png@01DB1EF6.8D8C4590" align="left" hspace="12" alt="Title: SBCTC logo - Description: Compass" v:shapes="Picture_x0020_3"><![endif]><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Stephanie
Casino<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Senior Functional Analyst, Campus Solutions (Financial Aid)<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="mailto:scasino@sbctc.edu"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:blue">scasino@sbctc.edu</span></a></span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003561">
</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764">• o:
</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F3864">360-704-1054 •</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#3333FF"><a href="https://www.sbctc.edu/colleges-staff/it-support/default.aspx"><span style="color:#3333FF">
SBCTC.edu/IT Division</span></a></span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://www.credly.com/badges/dd237db6-6aed-4466-ae89-9a5fbf3f2910/public_url"><span style="color:windowtext;mso-ligatures:none;text-decoration:none"><img border="0" width="109" height="109" style="width:1.1319in;height:1.1319in" id="Picture_x0020_2" src="cid:image003.png@01DB1EF6.8D862B10" alt="A logo with a purple circle
Description automatically generated"></span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</div>
</div>
</body>
</html>