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<div class="WordSection1">
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:solid #C00000 1.5pt;padding:2.0pt 2.0pt 2.0pt 2.0pt" id="footer">
<p class="MsoNormal" align="center" style="text-align:center;background:white"><b><span style="color:#C00000">[Sent from outside SBCTC]
</span></b><span style="color:#C00000"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">Forwarding on behalf of SBCTC Education Division and IT.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black">Dear colleagues,</span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black">SBCTC is committed to leveraging systemwide tools to increase student success. As the landscape for learning continues to evolve and online learning is on the rise, our colleges
have an opportunity to coordinate resources to support student enrollment through Shared Course initiatives.</span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black">SBCTC Educational Technology and Open Education has been partnering with several programs over the years to offer shared courses, including:</span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo2"><i><span style="font-size:12.0pt;font-family:Aptos">Early Childhood Education</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo2"><i><span style="font-size:12.0pt;font-family:Aptos">Homeland Security</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo2"><i><span style="font-size:12.0pt;font-family:Aptos">Emergency Management</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black">We are committed to expanding shared course opportunities for our community and technical colleges and will soon be implementing an RFP taskforce for a Shared Course Tool with
two-way ctcLink integration. We look forward to providing more information on this soon. In the meantime, we have collaborated with SBCTC’s Information Technology Division to identify fit-gap measures colleges can currently leverage to help streamline Shared
Course initiatives in ctcLink and Canvas systems.</span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black">What does “Shared Courses” mean?</span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo3"><b><i><span style="font-size:12.0pt;font-family:Aptos">Shared Course</span></i></b><i><span style="font-size:12.0pt;font-family:Aptos"> - A method of coding equivalent classes in ctcLink to allow
students from multiple institutions to be taught by one instructor. Students will enroll in the shared class at their institution, although another institution may employ the instructor.</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo3"><b><i><span style="font-size:12.0pt;font-family:Aptos">Enrolling College</span></i></b><i><span style="font-size:12.0pt;font-family:Aptos"> – Institution that schedules/offers a shared class
but does not employ the instructor.</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo3"><b><i><span style="font-size:12.0pt;font-family:Aptos">Teaching College</span></i></b><i><span style="font-size:12.0pt;font-family:Aptos"> (Instructing College) - Institution where the instructor
is employed. The Teaching College's shared class may also have enrolled students.</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black">ctcLink Shared Courses Highlights:</span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo4"><i><span style="font-size:12.0pt;font-family:Aptos">The SBCTC Student Course Coding Manual has been updated with Shared Course coding guidelines. Colleges will use new Course Attributes to designate
whether the college is an enrolling college or teaching college, as well as a Course Attribute to designate the Shared Course program.
<b>The new Course Attributes will be configured and available for college use by end of business May 10th for Summer 2024 and future terms.</b></span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo4"><i><span style="font-size:12.0pt;font-family:Aptos">Enrolling Colleges have the option to allow the Teaching College instructor to enter final grades on the Grade Roster. Class setup information
can be found in the new </span></i><a href="https://ctclinkreferencecenter.ctclink.us/m/79558/l/1796048-shared-courses-in-ctclink?token=hg61KuHDSKUfelyUmkhA8zfcJOQSpDhF" target="_blank"><i><span style="font-size:12.0pt;font-family:Aptos">Shared Courses in
ctcLink QRG</span></i></a><i><span style="font-size:12.0pt;font-family:Aptos">, including guidance around FWL calculations.</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo4"><i><span style="font-size:12.0pt;font-family:Aptos">FTEs are generated at the college the student is enrolled at, regardless if it is a Teaching College or Enrolling College.</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo4"><i><span style="font-size:12.0pt;font-family:Aptos">New queries are available for colleges to manage their class setup and enrollments.</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li></ul>
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<li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo4"><i><span style="font-size:12.0pt;font-family:Aptos">QCS_CM_SHARED_COURSES_CLASSES</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo4"><i><span style="font-size:12.0pt;font-family:Aptos">QCS_SR_SHARED_COURSES_ENROLLED</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li></ul>
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<i><span style="font-size:12.0pt;font-family:Aptos">While this solution does require coordination efforts amongst college staff, the student experience will remain unchanged and offers a seamless way for students to continue enrolling at their home institution.
This will <b>reduce </b>the need for students to complete additional steps, such as admission applications, transcript request and transfer credit evaluation, and Financial Aid award coordination across multiple institutions.</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black">Shared Course Resources:</span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo5"><a href="https://www.sbctc.edu/colleges-staff/data-services/coding-and-reporting-guidelines" target="_blank"><i><span style="font-size:12.0pt;font-family:Aptos">SBCTC Student and Course Coding
Manual</span></i></a><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo5"><a href="https://ctclinkreferencecenter.ctclink.us/m/79558/l/1796048-shared-courses-in-ctclink?token=hg61KuHDSKUfelyUmkhA8zfcJOQSpDhF" target="_blank"><i><span style="font-size:12.0pt;font-family:Aptos">Shared
Courses in ctcLink QRG</span></i></a><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo5"><a href="https://www.sbctc.edu/colleges-staff/programs-services/educational-technology-open-education/shared-course-information" target="_blank"><i><span style="font-size:12.0pt;font-family:Aptos">SBCTC
Course Sharing Webpage</span></i></a><i><span style="font-size:12.0pt;font-family:Aptos"> (updates coming soon!)</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:Aptos;color:black">Questions about Shared Courses?</span></i><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6"><i><span style="font-size:12.0pt;font-family:Aptos">For Shared Course initiatives, please email Dr. Michael Brown, Director of Educational Resources & Innovation (</span></i><a href="mailto:mbrown@sbctc.edu"><i><span style="font-size:12.0pt;font-family:Aptos">mbrown@sbctc.edu</span></i></a><i><span style="font-size:12.0pt;font-family:Aptos">).</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6"><i><span style="font-size:12.0pt;font-family:Aptos">For Canvas, please email Paul Kreemer, Senior Application Developer (</span></i><a href="mailto:pkreemer@sbctc.edu"><i><span style="font-size:12.0pt;font-family:Aptos">pkreemer@sbctc.edu</span></i></a><i><span style="font-size:12.0pt;font-family:Aptos">).</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6"><i><span style="font-size:12.0pt;font-family:Aptos">For Shared Course coding or queries, please email Carmen McKenzie, Director of Data Services (</span></i><a href="mailto:cmckenzie@sbctc.edu"><i><span style="font-size:12.0pt;font-family:Aptos">cmckenzie@sbctc.edu</span></i></a><i><span style="font-size:12.0pt;font-family:Aptos">).</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6"><i><span style="font-size:12.0pt;font-family:Aptos">For Shared Course ctcLink functionality, email Dani Bundy, Director of ctcLink PeopleSoft Customer Support (</span></i><a href="mailto:dbundy@sbctc.edu"><i><span style="font-size:12.0pt;font-family:Aptos">dbundy@sbctc.edu</span></i></a><i><span style="font-size:12.0pt;font-family:Aptos">)
and Kyrsten Catlin, Associate Director of Campus Solutions (Core) (</span></i><a href="mailto:kcatlin@sbctc.edu"><i><span style="font-size:12.0pt;font-family:Aptos">kcatlin@sbctc.edu</span></i></a><i><span style="font-size:12.0pt;font-family:Aptos">).</span></i><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></li></ul>
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