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<p class="MsoNormal"><span style="color:black">Hello<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Thanks for all your assistance with this for me. I had over 200 students that I had to manually override with a
<b>No ISIR</b> statement. I hope this can be fixed because we are increasing our Running Start Students, High School +, and Dual Enrollment. This means we will have to do more manual overrides in the URR Portal.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Also, I have a few questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="color:black;margin-left:.25in;mso-list:l0 level1 lfo1">
I had 91 students error out with the Total Need-based aid exceeds the Reported Need Amount. Most of these were due to EFC not being reduced when students
<o:p></o:p></li></ol>
<p class="MsoListParagraph" style="margin-left:.75in"><span style="color:black"> withdraw from classes. How come these students do not show up on our CTC Unit Record error list?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.75in"><span style="color:black"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="color:black;margin-left:.25in;mso-list:l0 level1 lfo1">
I had a lot of students who withdrew from classes, and they’re <b>not enrolled</b> for specific quarters did not show on the CTC Link Unit Record error list. Is there a reason why
<o:p></o:p></li></ol>
<p class="MsoListParagraph" style="margin-left:.75in"><span style="color:black"> some students do not error until CSV file is loaded in the URR Portal?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Thanks<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Tammy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D"><img width="355" height="102" style="width:3.7013in;height:1.0625in" id="Picture_x0020_4" src="cid:image002.jpg@01D9F6AE.47C0F270"></span><span style="font-size:12.0pt;font-family:"Script MT Bold";color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Script MT Bold";color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Script MT Bold";color:#44546A">Tammy<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Tammy Zibell</span></i><span style="font-family:"Arial",sans-serif;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Director</span></i><span style="font-family:"Arial",sans-serif;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Financial Aid Department</span></i><span style="font-family:"Arial",sans-serif;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Spokane Community College</span></i><span style="font-family:"Arial",sans-serif;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">509-533-8135<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><a href="mailto:tammy.zibell@scc.spokane.edu"><span style="color:#44546A">tammy.zibell@scc.spokane.edu</span></a></span></i><span style="font-family:"Arial",sans-serif;color:#44546A"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> DirFinAid <dirfinaid-bounces@lists.ctc.edu> <b>
On Behalf Of </b>Deborah Englehardt via DirFinAid<br>
<b>Sent:</b> Wednesday, October 4, 2023 10:05 AM<br>
<b>To:</b> dirfinaid@lists.ctc.edu; ctclinkfinaidsupport@lists.ctc.edu<br>
<b>Cc:</b> Deborah Englehardt <denglehardt@sbctc.edu>; unitrecord@wsac.wa.gov<br>
<b>Subject:</b> [Dirfinaid] The unexpected "Enrollment does not match Need Duration" Informational Edit on students without a valid ISIR/WASFA<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning FA!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">WSAC has confirmed there was no intention of assigning the "Enrollment does not match Need Duration" informational edit on those without a valid ISIR/WASFA. Ann is working with her techs to get the URR Portal updated, however, it may take
days and the URR is due on Monday. <span style="font-family:"Segoe UI Emoji",sans-serif">
😥</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here are steps on a workaround to bulk override the students in this population.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Step 1) Open up the CSV you loaded into the URR Portal that generated the informational edits<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><img border="0" width="840" height="274" style="width:8.75in;height:2.8541in" id="Picture_x0020_3" src="cid:image003.jpg@01D9F6AE.47C0F270"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:.5in">The population that should have not received the "Enrollment does not match Need Duration" informational edit can be identified by filtering to view just
<b>blanks</b> for <i>Column AA – NeedDuration</i> field. <o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><b><u>Technical Summary<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-left:.5in">The <i>NeedDuration</i> field on the URR CSV pulls from the
<i>Budget Duration</i> field on an ISIR table in PS. Therefore, without an ISIR, there is no Budget Duration value for the student.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Reference QRG: <a href="https://ctclinkreferencecenter.ctclink.us/m/92421/l/933744-9-2-creating-a-prorated-efc">
9.2 Creating a Prorated EFC | 9.2 FA - ISIR Processing | ctcLink Reference Center</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Step 2) Filter your spreadsheet to students that have no Need Duration value
<o:p></o:p></b></p>
<p class="MsoNormal" style="text-indent:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><img border="0" width="753" height="272" style="width:7.8472in;height:2.8333in" id="Picture_x0020_1" src="cid:image004.jpg@01D9F6AE.47C0F270"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Step 3) Use the list from Step 2 to select the students in the URR Portal to perform a bulk override. Per Ann, the override comment should be something like “No valid ISIR/WASFA on file.”<o:p></o:p></b></p>
<p class="MsoNormal" style="text-indent:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:.5in">Steps and screenshots for the bulk override start on p. 43 of the URR Manual.
<a href="https://wsac.wa.gov/sites/default/files/2022-23.UnitRecordReportManual.pdf">
https://wsac.wa.gov/sites/default/files/2022-23.UnitRecordReportManual.pdf</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any questions about the bulk override process in the URR Portal, please contact WSAC’s URR team
<a href="mailto:unitrecord@wsac.wa.gov">unitrecord@wsac.wa.gov</a> for assistance.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
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</v:shapetype><v:shape id="Picture_x0020_1" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Compass" style='position:absolute;margin-left:0;margin-top:0;width:45pt;height:84.3pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
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</v:shape><![endif]--><![if !vml]><img width="60" height="113" style="width:.625in;height:1.1736in" src="cid:image006.jpg@01D9F6AF.6FB876D0" align="left" hspace="12" alt="Compass" v:shapes="Picture_x0020_1"><![endif]><b><span style="font-size:14.0pt;font-family:"Candara",sans-serif;color:#1F497D">Deborah
Englehardt</span></b><b><span style="font-size:14.0pt;font-family:"Candara",sans-serif;color:#003764"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D">Senior Functional Analyst, Campus Solutions (Financial Aid)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Candara",sans-serif">1300 Quince Street SE<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Candara",sans-serif">Olympia, WA 98504-2495<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D"><a href="mailto:denglehardt@sbctc.edu">denglehardt@sbctc.edu</a> • O: 360-704-3979
</span><span style="font-size:12.0pt;font-family:"Candara",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:#1F497D"><a href="https://www.sbctc.edu/"><span style="font-size:10.0pt">sbctc.edu</span></a></span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#003561">
</span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D">• Twitter:</span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#003764">
</span><span style="font-family:"Candara",sans-serif;color:#1F497D"><a href="https://twitter.com/SBCTCWashington"><span style="font-size:10.0pt">@SBCTCWashington</span></a></span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#003764">
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