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<p class="MsoNormal"><span style="font-size:12.0pt">Good Morning, F<span style="color:black">A</span>!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><img width="80" height="86" style="width:.8333in;height:.8958in" id="Picture_x0020_4" src="cid:image001.png@01D9E7E6.946C9A60" alt="Cartoon bee with pencil"></span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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</v:shapetype><v:shape id="_x0000_s1028" type="#_x0000_t75" alt="Thank you, Everett Community College, Edmonds College, Shoreline Community College, and Bellevue College for submitting your survey responses last week!" style='position:absolute;margin-left:-15.15pt;margin-top:11.4pt;width:285pt;height:81pt;z-index:251662336;visibility:visible;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:margin'>
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<p style="margin-bottom:10.0pt"><span style="font-size:12.0pt;color:black">This is a friendly reminder about the
</span><a href="https://forms.office.com/r/6eQSJpwM4T"><b><span style="font-size:12.0pt">Solution Design Survey</span></b></a><span style="font-size:12.0pt;color:black">
<b>due by the end of business on </b></span><b><span style="font-size:12.0pt">Wednes<span style="color:black">day,
</span>October 4<span style="color:black">th</span></span></b><span style="font-size:12.0pt;color:black">. In the
<b>attached Solution Design Document*</b>, you will find the details for the solution approach we are proposing for SAP Maintenance
<b>Item</b> <b>#</b></span><b><span style="font-size:12.0pt">6B<span style="color:black"> –
</span>Transfer Units in MAXT Course Exclusions</span></b><span style="font-size:12.0pt;color:black">.<o:p></o:p></span></p>
<p style="margin-bottom:10.0pt"><span style="font-size:12.0pt;color:black">Please read it thoroughly and provide your feedback via the survey linked below. In this survey we also ask that colleges indicate whether they will test during the User Acceptance Testing
(UAT) phase, and if so, who their testers will be.<o:p></o:p></span></p>
<p style="margin-bottom:10.0pt"><i><span style="font-size:12.0pt">*Note: The attached Solution Design Document has a minor update since what was sent out last week. I corrected the number formatting on page 6. None of the wording or information has been changed.<o:p></o:p></span></i></p>
<p style="margin-bottom:10.0pt"><span style="color:black"><img border="0" width="356" height="256" style="width:3.7083in;height:2.6666in" id="Chart_x0020_8" src="cid:image010.png@01D9EADA.4AC25480"></span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<h1>College Action Items<o:p></o:p></h1>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span style="font-size:12.0pt">Review the attached solution design document</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span style="font-size:12.0pt;color:black">Determine whether or not </span><span style="font-size:12.0pt">your<span style="color:black"> college will participate in testing and provide testers’ information</span></span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span style="font-size:12.0pt">Complete the survey using the link below by <b>end of business Wednesday,
</b></span><b><span style="font-size:12.0pt;color:windowtext">10</span></b><b><span style="font-size:12.0pt">/</span></b><b><span style="font-size:12.0pt;color:windowtext">4</span></b><i><span style="font-size:12.0pt"> (one submission per college)</span></i><span style="font-size:12.0pt"><o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level2 lfo1">
<span style="font-size:12.0pt">Survey Link</span><span style="font-size:12.0pt;color:windowtext">:
</span><a href="https://forms.office.com/r/6eQSJpwM4T"><span style="font-size:12.0pt">https://forms.office.com/r/6eQSJpwM4T</span></a><span style="font-size:12.0pt;color:windowtext">
</span><span style="font-size:12.0pt"> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l3 level2 lfo1">
<b><span style="font-size:12.0pt;color:black">We require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development</span><o:p></o:p></b></li></ul>
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<p class="MsoNormal"><o:p> </o:p></p>
<h1>Save the Date!<o:p></o:p></h1>
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<span style="color:black"><img border="0" width="42" height="42" style="width:.4375in;height:.4375in" id="Graphic_x0020_10" src="cid:image009.png@01D9EAD9.C4282B70" alt="Daily calendar outline"></span><o:p></o:p></p>
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<p class="MsoNormal" style="vertical-align:middle;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="color:black">• <b>10/24 (Tue) – SAP #6B UAT Walk Through and Kick Off</b></span><o:p></o:p></p>
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<p class="MsoNormal" style="vertical-align:middle"><o:p> </o:p></p>
<p class="MsoNormal" style="vertical-align:middle"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><!--[if gte vml 1]><v:shape id="Picture_x0020_3" o:spid="_x0000_s1027" type="#_x0000_t75" alt="Compass" style='position:absolute;margin-left:-14.55pt;margin-top:-37pt;width:56.75pt;height:106.35pt;z-index:251661312;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
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</v:shape><![endif]--><![if !vml]><img width="76" height="142" style="width:.7916in;height:1.4791in" src="cid:image005.jpg@01D9E7E6.946C9A60" align="left" hspace="12" alt="Compass" v:shapes="Picture_x0020_3"><![endif]><b><span style="font-size:13.0pt;font-family:"Calibri Light",sans-serif;color:#44546A">Amanda
Hoover<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><b><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Senior Functional Analyst, Campus Solutions (Financial Aid)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Calibri Light",sans-serif">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Calibri Light",sans-serif">1300 Quince Street SE<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Calibri Light",sans-serif">Olympia, WA 98504-2495<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><a href="mailto:ahoover@sbctc.edu"><span style="font-family:"Calibri Light",sans-serif">ahoover@sbctc.edu</span></a><span style="font-family:"Calibri Light",sans-serif;color:#003561">
</span><span style="font-family:"Calibri Light",sans-serif;color:#1F497D">• o: </span>
<span style="font-family:"Calibri Light",sans-serif">360-704-1042<o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> DirFinAid <dirfinaid-bounces@lists.ctc.edu> <b>
On Behalf Of </b>Amanda Hoover via DirFinAid<br>
<b>Sent:</b> Tuesday, September 12, 2023 2:01 PM<br>
<b>To:</b> dirfinaid@lists.ctc.edu; ctclinkfinaidsupport@lists.ctc.edu<br>
<b>Cc:</b> Amanda Hoover <ahoover@sbctc.edu>; Caitlin Stein <cstein@sbctc.edu>; Tami Whitney <twhitney@sbctc.edu>; Roger Curry <rcurry@sbctc.edu>; Bhuvana Samraj <bsamraj@sbctc.edu><br>
<b>Subject:</b> [Dirfinaid] SAP #6B Solution Design Survey due EOB 10/4/23<o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;background:white"><b><span style="color:#C00000">[Sent from outside SBCTC]
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<p class="MsoNormal"><span style="font-size:12.0pt">Good Afternoon, F<span style="color:black">A Community</span>!<span style="color:black"><o:p></o:p></span></span></p>
<p style="margin-bottom:10.0pt"><span style="font-size:12.0pt;color:black">We are ready to share our proposed solution for the next SAP item from the FAST Maintenance List!</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p style="margin-bottom:10.0pt"><span style="font-size:12.0pt;color:black">Attached is the Solution Design Document (SDD) for <b>SAP #</b></span><b><span style="font-size:12.0pt">6B<span style="color:black"> –
</span>Transfer Units in MAXT Course Exclusions</span></b><span style="font-size:12.0pt;color:black">. Please read through it thoroughly and provide your feedback via the survey linked below. In this survey we also ask that that colleges indicate whether or
not they will be testing during the User Acceptance Testing (UAT) phase, and if so, who their testers will be.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p style="margin-bottom:10.0pt"><b><span style="font-size:12.0pt;color:black">Please complete the
</span></b><a href="https://forms.office.com/r/6eQSJpwM4T"><b><span style="font-size:12.0pt">survey</span></b></a><span style="font-size:12.0pt;color:black">
<b>by the end of business on </b></span><b><span style="font-size:12.0pt">Wednes<span style="color:black">day,
</span>October 4<span style="color:black">th</span></span></b><span style="font-size:12.0pt;color:black">.<o:p></o:p></span></p>
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<b><span style="font-size:16.0pt;font-family:"Calibri Light",sans-serif;color:#2F5496">Overview of SAP #6B – Transfer Units in MAXT Course Exclusions<o:p></o:p></span></b></p>
<ul style="margin-top:0in;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo2">
<b><span style="font-size:12.0pt">Issue:</span></b><span style="font-size:12.0pt"> </span><span style="font-size:12.0pt;color:windowtext">If a student returns to a college and has previous enrollment records that were not captured in the conversion to ctcLink,
the legacy data manually entered as Transfer Units is not included in MAXT calculations. Remedial units entered manually are not being excluded from the MAXT evaluation (up to the Max Remedial Units to Exclude value set by colleges) under Course Exclusions
in their SAP configurations.</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo2">
<b><span style="font-size:12.0pt;color:black">Proposed Solution:</span></b><span style="font-size:12.0pt;color:black"> </span><span style="font-size:12.0pt">Create a custom view to identify legacy units and corresponding course information added manually in
ctcLink. Clone the delivered PeopleSoft Financial Aid SAP Application Engine for the Maximum Attempted Units Test. Modify the copied code to compare the custom view against additional delivered enrollment tables to pull the data points necessary to compare
these legacy transfer units to the Course Exclusions configuration. Update the SAP AE Process Setup configuration page for each institution to point to the custom code.<o:p></o:p></span></li></ul>
<h1>College Action Items<o:p></o:p></h1>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">Review the attached solution design document</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;color:black">Determine whether or not </span><span style="font-size:12.0pt">your<span style="color:black"> college will participate in testing and provide testers’ information</span></span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">Complete the survey using the link below by <b>end of business Wednesday,
</b></span><b><span style="font-size:12.0pt;color:windowtext">10</span></b><b><span style="font-size:12.0pt">/</span></b><b><span style="font-size:12.0pt;color:windowtext">4</span></b><i><span style="font-size:12.0pt"> (one submission per college)</span></i><span style="font-size:12.0pt"><o:p></o:p></span></li></ol>
<ol style="margin-top:0in" start="3" type="1">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3">
<span style="font-size:12.0pt">Survey Link</span><span style="font-size:12.0pt;color:windowtext">:
</span><a href="https://forms.office.com/r/6eQSJpwM4T"><span style="font-size:12.0pt">https://forms.office.com/r/6eQSJpwM4T</span></a><span style="font-size:12.0pt;color:windowtext">
</span><span style="font-size:12.0pt"> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3">
<b><span style="font-size:12.0pt;color:black">We require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development</span><o:p></o:p></b></li></ul>
</ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="1020" height="205" style="width:10.625in;height:2.1354in" id="Picture_x0020_5" src="cid:image006.png@01D9E7E6.946C9A60"><o:p></o:p></p>
<h1 style="break-after: avoid;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
High Level Project Timeline<o:p></o:p></h1>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
<span style="font-size:12.0pt;color:windowtext">9</span><span style="font-size:12.0pt">/12 – Colleges review Solution Design Document (SDD) for SAP #</span><span style="font-size:12.0pt;color:windowtext">6B</span><span style="font-size:12.0pt">
</span><span style="font-size:12.0pt;color:windowtext">Transfer Units in MAXT Course Exclusions</span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
<span style="font-size:12.0pt;color:windowtext">10</span><span style="font-size:12.0pt">/</span><span style="font-size:12.0pt;color:windowtext">4</span><span style="font-size:12.0pt"> – Colleges to submit completed Solution Design Confirmation survey back to
FA Support by end of business day <o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level2 lfo4">
<b><span style="font-size:12.0pt">We require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development<o:p></o:p></span></b></li></ul>
</ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
<span style="font-size:12.0pt;color:windowtext">10</span><span style="font-size:12.0pt">/</span><span style="font-size:12.0pt;color:windowtext">24</span><span style="font-size:12.0pt"> – User Acceptance Testing (UAT) walk-through and kick-off session (<i>Save
the date coming soon!)</i><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
<span style="font-size:12.0pt;color:windowtext">10</span><span style="font-size:12.0pt">/</span><span style="font-size:12.0pt;color:windowtext">24</span><span style="font-size:12.0pt"> – User Acceptance Testing (UAT) begins<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
<span style="font-size:12.0pt;color:windowtext">11</span><span style="font-size:12.0pt">/</span><span style="font-size:12.0pt;color:windowtext">13</span><span style="font-size:12.0pt"> – Colleges testers submit completed sign off UAT Survey due to SBCTC by
end of business day<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
<span style="font-size:12.0pt;color:windowtext">11</span><span style="font-size:12.0pt">/</span><span style="font-size:12.0pt;color:windowtext">28</span><span style="font-size:12.0pt"> – Target implementation in Production<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><!--[if gte vml 1]><v:shape id="Picture_x0020_2" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Compass" style='position:absolute;margin-left:-14.55pt;margin-top:-37pt;width:56.75pt;height:106.35pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
<v:imagedata src="cid:image005.jpg@01D9E7E6.946C9A60" o:title="Compass" />
<w:wrap type="square"/>
</v:shape><![endif]--><![if !vml]><img width="76" height="142" style="width:.7916in;height:1.4791in" src="cid:image005.jpg@01D9E7E6.946C9A60" align="left" hspace="12" alt="Compass" v:shapes="Picture_x0020_2"><![endif]><b><span style="font-size:13.0pt;font-family:"Calibri Light",sans-serif;color:#44546A">Amanda
Hoover<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><b><span style="font-family:"Calibri Light",sans-serif;color:#44546A">Senior Functional Analyst, Campus Solutions (Financial Aid)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Calibri Light",sans-serif">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Calibri Light",sans-serif">1300 Quince Street SE<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Calibri Light",sans-serif">Olympia, WA 98504-2495<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><a href="mailto:ahoover@sbctc.edu"><span style="font-family:"Calibri Light",sans-serif">ahoover@sbctc.edu</span></a><span style="font-family:"Calibri Light",sans-serif;color:#003561">
</span><span style="font-family:"Calibri Light",sans-serif;color:#1F497D">• o: </span>
<span style="font-family:"Calibri Light",sans-serif">360-704-1042<o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://www.sbctc.edu/"><span style="font-family:"Calibri Light",sans-serif">sbctc.edu</span></a><span style="font-family:"Calibri Light",sans-serif;color:#003561">
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</span><span style="font-family:"Calibri Light",sans-serif;color:#1F497D">• </span>
<span style="font-family:"Calibri Light",sans-serif">Facebook:<span style="color:#1F497D">
</span></span><a href="https://www.facebook.com/wasbctc/"><span style="font-family:"Calibri Light",sans-serif">@WASBCTC</span></a><o:p></o:p></p>
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