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<p class="MsoNormal" style="background:white"><span class="contentpasted1"><span style="font-family:"Arial",sans-serif;background:white">Good afternoon FA!<o:p></o:p></span></span></p>
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<p class="MsoNormal" style="background:white"><span class="contentpasted1"><span style="font-family:"Arial",sans-serif;background:white"><o:p> </o:p></span></span></p>
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<p class="MsoNormal" style="background:white"><span class="contentpasted1"><span style="font-family:"Arial",sans-serif;background:white">The workaround query that removes the erroneous $0 for CBS and PTC is now in production!
</span></span><span class="contentpasted1"><span style="font-family:"Segoe UI Emoji",sans-serif;background:white">😊</span></span><span class="contentpasted1"><span style="font-family:"Arial",sans-serif;background:white"><o:p></o:p></span></span></p>
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<p class="MsoNormal" style="background:white"><span class="contentpasted1"><span style="font-family:"Arial",sans-serif;background:white"><o:p> </o:p></span></span></p>
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<p class="MsoNormal" style="background:white"><span class="contentpasted1"><span style="font-family:"Arial",sans-serif;background:white">The query is
</span></span><span class="contentpasted1"><b><span style="font-family:"Arial",sans-serif;color:black;background:white">QCS_FA_WCG_INTERIM_CSV</span></b></span><span class="contentpasted1"><b><span style="font-family:"Arial",sans-serif;background:white"><o:p></o:p></span></b></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span class="contentpasted1"><span style="font-family:"Arial",sans-serif;color:black;background:white">Before running this query, it would be business as usual running the PS Interim Report CEMLI, working the error
report and re-running as necessary<b> </b>to clean up the Interim Report.</span></span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:.5in;background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in;background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Reference:
<a href="https://ctclinkreferencecenter.ctclink.us/m/92436/l/848386-wcg-interim-reporting-business-process-guide">
WCG Interim Reporting Business Process Guide | 9.2 FA - Financial Aid Business Process Guides | ctcLink Reference Center</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Arial",sans-serif;color:black;background:white">Once you are ready to upload a CSV into CSAW, you can run
<span class="contentpasted2"><b>QCS_FA_WCG_INTERIM_CSV</b> (the query grabs data that is in your PS Interim Report and removes the inaccurate $0 for CBS and PTC)</span></span><span class="contentpasted2"><span style="background:white"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="background:white"><span class="contentpasted2"><span style="font-family:"Arial",sans-serif;color:black;background:white"><o:p> </o:p></span></span></p>
<p class="MsoNormal" style="background:white"><span class="contentpasted2"><b><span style="font-family:"Arial",sans-serif;color:black;background:yellow;mso-highlight:yellow">Steps for running QCS_FA_WCG_INTERIM_CSV</span></b></span><span class="contentpasted2"><b><span style="font-family:"Arial",sans-serif;color:black;background:white"><o:p></o:p></span></b></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l1 level1 lfo3;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Go to <b>Query Viewer</b>, find the query, and select to run to
<b>HTML</b><o:p></o:p></span></li></ol>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="text-indent:.5in;background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><img border="0" width="711" height="301" style="width:7.4097in;height:3.1388in" id="imageSelected0" src="cid:image001.png@01D96886.AEAB7980" alt="cid:d992326e-3fa6-4336-915d-a9f1df0d1a76"></span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in;background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
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<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l1 level1 lfo3;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Enter your parameters, select
<b>View Results</b> then select<b> </b></span><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#7030A0">CSV Text File</span></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ol>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in;background:white"><span style="font-family:"Arial",sans-serif"><img border="0" width="712" height="332" style="width:7.4166in;height:3.4583in" id="Picture_x0020_4" src="cid:image004.jpg@01D96886.AEAB7980"></span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in;background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Open up
</span><span class="contentpasted2"><span style="font-family:"Arial",sans-serif;color:black;background:white">QCS_FA_WCG_INTERIM_CSV.csv to confirm it has the same number of rows as the View Log/Trace’s WA College Grant.csv.
</span><o:p></o:p></span></li></ol>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">
</span><o:p></o:p></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"> Example location of WA College Grant.csv<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in;background:white"><span style="font-family:"Arial",sans-serif"><img border="0" width="407" height="377" style="width:4.2361in;height:3.9236in" id="Picture_x0020_5" src="cid:image009.jpg@01D96886.AEAB7980"></span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3;background:white">
<span class="contentpasted2"><span style="font-family:"Arial",sans-serif;color:black;background:white">After confirming the numbers match, close both CSVs without saving so that you do not end up removing the leading zeroes on SSNs.
</span><o:p></o:p></span></li></ol>
<p class="MsoListParagraph" style="background:white"><span class="contentpasted2"><span style="font-family:"Arial",sans-serif;color:black;background:white"><o:p> </o:p></span></span></p>
<p class="MsoListParagraph" style="background:white"><span class="contentpasted2"><span style="font-family:"Arial",sans-serif;color:#0070C0;background:white">Note: If the number of rows on the two CSVs do not match, please submit a ticket to FA ERP Support
because that means you have some bad data that needs to be cleaned up before loading the CSV into CSAW.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="background:white"><span style="color:black"><o:p> </o:p></span></p>
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<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3;background:white">
<span style="font-family:"Arial",sans-serif;color:black">Upload the <span class="contentpasted2">
<span style="background:white">QCS_FA_WCG_INTERIM_CSV into CSAW</span></span></span><span class="contentpasted2"><o:p></o:p></span></li></ol>
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<p class="MsoNormal" style="background:white"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Arial",sans-serif;color:black">Wishing you good luck with Spring Interim!
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
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</v:shape><![endif]--><![if !vml]><img width="60" height="113" style="width:.625in;height:1.1736in" src="cid:image011.jpg@01D96886.AEAB7980" align="left" hspace="12" alt="Compass" v:shapes="Picture_x0020_1"><![endif]><b><span style="font-size:14.0pt;font-family:"Candara",sans-serif;color:#1F497D">Deborah
Englehardt</span></b><b><span style="font-size:14.0pt;font-family:"Candara",sans-serif;color:#003764"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D">Functional Analyst, Campus Solutions (Financial Aid)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:black">1300 Quince Street SE<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:black">Olympia, WA 98504-2495<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D"><a href="mailto:denglehardt@sbctc.edu"><span style="color:#0563C1">denglehardt@sbctc.edu</span></a> • O: 360-704-3979
</span><span style="font-size:12.0pt;font-family:"Candara",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Candara",sans-serif;color:#1F497D"><a href="https://www.sbctc.edu/"><span style="font-size:10.0pt;color:#0563C1">sbctc.edu</span></a></span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#003561">
</span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D">• Twitter:</span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#003764">
</span><span style="font-family:"Candara",sans-serif;color:#1F497D"><a href="https://twitter.com/SBCTCWashington"><span style="font-size:10.0pt;color:#0563C1">@SBCTCWashington</span></a></span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#003764">
</span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D">• Facebook:
</span><span style="font-family:"Candara",sans-serif;color:#1F497D"><a href="https://www.facebook.com/wasbctc/"><span style="font-size:10.0pt;color:#0563C1">@WASBCTC</span></a></span><span style="font-size:10.0pt;font-family:"Candara",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Stephanie Casino <scasino@sbctc.edu><br>
<b>Sent:</b> Wednesday, March 29, 2023 5:13 PM<br>
<b>To:</b> dirfinaid@lists.ctc.edu <dirfinaid@lists.ctc.edu>; ctclinkfinaidsupport@lists.ctc.edu <ctclinkfinaidsupport@lists.ctc.edu><br>
<b>Cc:</b> FASupport <FASupport@sbctc.edu>; Dani Bundy <dbundy@sbctc.edu>; Roger Curry <rcurry@sbctc.edu>; wcg@wsac.wa.gov <wcg@wsac.wa.gov><br>
<b>Subject:</b> WCG Interim Reporting and $0 Awards in CSAW Portal</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<div>
<p>Good Afternoon FA-<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p> <span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p>Last week WSAC notified us of the issue below:<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p> <span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="elementtoproof"><i>It has been brought to our attention by our IT team that your institution’s interim file loads have been including $0 for students who did not receive an award – especially for CBS and PTC. If a student is not eligible to receive
an award, they should either not be reported or reported with a blank in the award field. The $0 award is to be used for when a student is eligible for an award but has not been awarded because of having their need met with other aid. Please work with whomever
prepares your file to ensure that it is correct for the Spring interim report opening on April 10<sup>th</sup></i><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p> <span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p>Currently, the delivered interim report will populate $0 when a student does not have a CBS or PTC award, regardless of eligibility. We met with WSAC to discuss their findings. While the delivered report populates $0, we learned that a handful of colleges
may have edited their file before submitting their interim report in CSAW. While that is an option available to colleges, we understand that manual intervention can be time consuming and potentially cause layout errors. In an effort to provide a solution as
quickly as possible, Debbie has developed a query that can be run after generating the WCG Interim file. This query pulls the WCG Interim file data that was generated, while omitting the erroneous $0 for CBS and PTC and can be downloaded in a .csv format to
load to the CSAW portal. For the remainder of 22-23 reporting, we recommend using the query to generate a file that aligns with WSAC reporting requirements. Instructions will be provided once we have confirmed the query is available in Production and we expect
this will be delivered <b>April 7th</b>.<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p> <span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p>The logic to the delivered interim report will be corrected in time for 23-24 reporting. We will also include any additional file layout changes required.<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Thank you!<o:p></o:p></span></p>
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<p class="xmsonormal"><!--[if gte vml 1]><v:shape id="Picture_x0020_2" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Title: SBCTC logo - Description: Compass" style='position:absolute;margin-left:0;margin-top:0;width:45pt;height:84.75pt;z-index:251658240;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:6pt;mso-wrap-distance-top:0;mso-wrap-distance-right:6pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f">
<v:imagedata src="cid:image003.png@01D96261.C418CE10" o:title=" Compass" />
<w:wrap type="square" anchory="line"/>
</v:shape><![endif]--><![if !vml]><img width="60" height="113" style="width:.625in;height:1.1805in" src="cid:image003.png@01D96261.C418CE10" align="left" hspace="8" alt="Title: SBCTC logo - Description: Compass" v:shapes="Picture_x0020_2"><![endif]><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Stephanie
Casino</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="xmsonormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Senior Functional Analyst, Campus Solutions (Financial Aid)</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="xmsonormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764">Washington State Board for Community and Technical Colleges</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D"><a href="mailto:scasino@sbctc.edu"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif">scasino@sbctc.edu</span></a></span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003561">
</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764">• o:
</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F3864">360-704-1054 •</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#3333FF"><a href="https://www.sbctc.edu/colleges-staff/it-support/default.aspx"><span style="color:#3333FF">
SBCTC.edu/IT Division</span></a></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="xmsonormal"><a href="https://www.credly.com/badges/dd237db6-6aed-4466-ae89-9a5fbf3f2910/public_url"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:windowtext;text-decoration:none"><img border="0" width="110" height="110" style="width:1.1458in;height:1.1458in" id="_x0000_i1031" src="https://images.credly.com/images/260e36dc-d100-45c3-852f-9d8063fa71e6/pmp-600px.png" alt="https://images.credly.com/images/260e36dc-d100-45c3-852f-9d8063fa71e6/pmp-600px.png"></span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> <o:p></o:p></span></p>
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