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<span style="font-family:"Calibri",sans-serif"><br>
<b>Subject:</b> WSAC policy decision reduces FA administrative burden for WCG awards<br>
<b>Importance:</b> High<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Presidents and Chancellors:<o:p></o:p></p>
<p class="MsoNormal"><i>Some good news for your Friday the 13th!</i> A newly announced Washington College Grant WSAC policy decision will reduce financial aid administrative burden for Washington’s community and technical colleges. (See attached memorandum.)<o:p></o:p></p>
<p class="MsoNormal">While the increase in the <a href="https://wsac.wa.gov/wcg">
Washington College Grant</a> (WCG) awards for eligible students in 2020-21 was great news for the eligible students we serve; unfortunately, the increase caused many students’ financial aid awards to exceed mandatory tuition and fees.
<o:p></o:p></p>
<p class="MsoNormal">This triggered a significant financial aid processing burden and delayed aid disbursement to students.<o:p></o:p></p>
<h2>What caused the issue?<o:p></o:p></h2>
<p class="Body">When the WCG maximum awards increased, this meant colleges needed to adjust awards for each individual credit above 12 credits. This differed from the previous funding when staff only had to adjust for enrollment levels below full-time.
<o:p></o:p></p>
<p class="Body">This required these students’ awards in ctcLink to be manually adjusted by financial aid staff to each term. Some colleges had over 400 student files to manually adjust each term.<o:p></o:p></p>
<h2>Relief is here for financial aid staff<o:p></o:p></h2>
<p class="Body">Yokiko Hayashi-Saguil, SBCTC Student Services Policy Associate, reached out to Washington Student Achievement Council (WSAC) leadership to seek their support to reduce the administrative burden on colleges and ensure funding gets to our students
promptly. <o:p></o:p></p>
<p class="Body">As a result of a WSAC/SBCTC workgroup meeting this week, the following change will be made to the WCG manual:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><i>“WSAC has defined award amounts based on actual tuition and estimated fees using a 15-credit tuition and fee amount. Adjustments are only required for less than full-time enrollment, as a result of need limitations,
or quarters of eligibility restrictions.”<o:p></o:p></i></p>
<p class="Body">WSAC will update its 2022-23 Washington College Grant and College Bound Scholarship Program Manual for Financial Aid Administrators program manual at the
<a href="https://wsac.wa.gov/FAA-resources">Resources for Financial Assistance Administrators Administrative Guidance</a> website shortly to reflect this change.
<o:p></o:p></p>
<p class="MsoNormal">Previous guidance in the program manual indicated that award adjustments were also required if a student’s individual tuition and estimated fees based on their college of choice was less than the award amount established at 15 credits.
<o:p></o:p></p>
<p class="MsoNormal">At some institutions, students enrolled in 12, 13, or 14 credits may have had tuition and estimated fees that were a few dollars below the 15-credit cost, resulting in extensive award revisions amounting to very small dollar amounts and
creating undue administrative burden for all of the manual adjustments required.
<o:p></o:p></p>
<h2>Next steps<o:p></o:p></h2>
<p class="MsoNormal">None! Effective immediately, college staff do not need to run additional queries to identify these specific students and can just award financial aid based on basic enrollment.
<o:p></o:p></p>
<h2>Hats off!<o:p></o:p></h2>
<p class="MsoNormal">A special <i>thank you</i> to key system folks who pulled together to make this change:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-top:0in;margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
Dr. Chris Bailey, President, Lower Columbia College <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
Carli Schiffner, SBCTC Deputy Executive Director of Education<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
Dr. Lauren Hibbs, SBCTC Director of Student Services<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
Yokiko Hayashi-Saguil, SBCTC Student Services Policy Associate<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
Dani Bundy, SBCTC ctcLink PeopleSoft Customer Support Director<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
Dr. Sue Orchard, Vice President of Student Services, Lower Columbia College<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
April Tovar Villa, Financial Aid Director, Lower Columbia College<o:p></o:p></li></ul>
<p class="MsoNormal">Please reach out if you have any questions or concerns.<o:p></o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">-Grant<span style="font-family:"Calibri",sans-serif"> <span style="color:#1F497D"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin:0in;margin-bottom:.0001pt;mso-line-height-alt:10.55pt;text-autospace:none">
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Rodeheaver</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin:0in;margin-bottom:.0001pt;mso-line-height-alt:10.55pt;text-autospace:none">
<span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Deputy Executive Director / CIO, IT Division</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin:0in;margin-bottom:.0001pt;line-height:10.55pt;text-autospace:none">
<span style="font-size:10.0pt;color:#003764">Washington State Board for Community and Technical Colleges</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin:0in;margin-bottom:.0001pt;mso-line-height-alt:10.55pt;text-autospace:none">
<a href="mailto:grodeheaver@sbctc.edu"><span style="font-family:"Calibri",sans-serif">grodeheaver@sbctc.edu</span></a><span style="font-size:10.0pt;color:#003561">
</span><span style="font-size:10.0pt;color:#003764">• o: 360-704-3939 • c: 360-280-4733</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin:0in;margin-bottom:.0001pt"><a href="https://www.sbctc.edu/"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif">sbctc.edu</span></a><span style="font-size:10.0pt;color:#003561">
</span><span style="font-size:10.0pt;color:#003764">• Twitter: </span><a href="https://twitter.com/SBCTCWashington"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif">@SBCTCWashington</span></a><span style="font-size:10.0pt;color:#003764"> • Facebook:
</span><a href="https://www.facebook.com/wasbctc/"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif">@WASBCTC</span></a><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="Body"><o:p> </o:p></p>
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