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Good afternoon FA!</div>
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There are a couple colleges that have run into <i>Email Send Errors </i>after uploading the new PDF. The issue does not seem to happen if
<i>we</i> upload the PDF on your behalf so we're going to go in and update everyone's. Please refrain from sending out any Exit Packet Notifications to students this afternoon until we're done updating everyone's Exit Packet PDF Letter Code.
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Thank you!</div>
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Debbie<br>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Deborah Englehardt <denglehardt@sbctc.edu><br>
<b>Sent:</b> Monday, March 14, 2022 3:06 PM<br>
<b>To:</b> ctclinkfinaidsupport@lists.ctc.edu <ctclinkfinaidsupport@lists.ctc.edu><br>
<b>Subject:</b> Updating your Exit Packet Communication with new Exit Packet</font>
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<div><span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">Good afternoon!</span></div>
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<span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)"> </span></p>
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<span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">The Department of Education re</span><span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">cently
came ou</span><span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">t with a new version of the
</span><i><span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">Direct Loan Exit Counseling Guide</span></i><span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
and attached is a version that is PeopleSoft compatible. </span><span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">Please download the attachment and upload
</span><span style="font-family:"Segoe UI Emoji",sans-serif"><span style="color:#7030A0"></span><span style="color:rgb(0,0,0); font-family:"Calibri",sans-serif; font-size:11pt; background-color:rgb(255,255,255)"></span></span><span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">into
PS at your earliest convenience. </span><span style="font-family:"Segoe UI Emoji",sans-serif"><span style="font-family:"Calibri",sans-serif; font-size:11pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">😊</span></span></div>
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<b><span style="background:yellow">DG6 colleges</span></b> - FA Project has already configured your Loan Exit PDF with the new template, so you don't have to take the following steps at this time. However, this is good for you to know for the future.
<span style="font-family:"Segoe UI Emoji",sans-serif">🙂</span></p>
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<b><u><span style="font-size:14.0pt">Steps on Updating the Exit Packet PDF/Loan Exit PDF</span></u></b></p>
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<li class="x_x_x_MsoListParagraph" style="margin:0in 0in 0.0001pt 0.5in; font-size:11pt; font-family:"Calibri",sans-serif; margin-left:0in">
Navigate to <b>Reporting Tools > Bi Publisher > Report Definition</b></li><li class="x_x_x_MsoListParagraph" style="margin:0in 0in 0.0001pt 0.5in; font-size:11pt; font-family:"Calibri",sans-serif; margin-left:0in">
In the <b><i>Report Name</i> </b>field, enter <b>CTCFA_XX</b> (XX is your two-digit college code, such as SP, CC, OL, etc.) then click
<b>Search</b>.<b></b></li><li class="x_x_x_MsoListParagraph" style="margin:0in 0in 0.0001pt 0.5in; font-size:11pt; font-family:"Calibri",sans-serif; margin-left:0in">
Once you see all your letters listed, find and click on your <b>Exit Packet PDF </b>
or <b>Loan Exit PDF</b>.<b></b></li></ol>
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<img id="x_x_x__x0000_i1025" width="736" height="733" style="width:736px; height:733px; max-width:initial" data-outlook-trace="F:3|T:3" src="cid:image001.png@01D83388.A18CD5C0"></p>
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While you're on the <b><i>Definition</i></b> tab, <b>look at the Report Category ID to double check that you chose your college's Exit Packet PDF</b>. There have been colleges that accidentally updated another college's template by making a typo on their two-digit
college code! <span style="font-family:"Segoe UI Emoji",sans-serif">🙁</span></li></ol>
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<img id="x_x_x__x0000_i1026" width="484" height="374" style="width:5.0416in; height:3.8958in" data-outlook-trace="F:3|T:3" src="cid:image002.png@01D83388.A18CD5C0"></p>
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Click on the <b><i>Template</i></b> tab, <b>add a row</b> on the <i>Template Files</i> section, change the
<i>Status</i> to <b>Active</b>, then click the <b>Upload</b> button. </li><li class="x_x_x_MsoListParagraph" style="margin:0in 0in 0.0001pt 0.5in; font-size:11pt; font-family:"Calibri",sans-serif; margin-left:0in">
After you upload the file, click <b>Save</b> and you're done! <span style="font-family:"Segoe UI Emoji",sans-serif">
🙂</span></li></ol>
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<img id="x_x_x__x0000_i1027" width="691" height="380" style="width:691px; height:380px; max-width:initial" data-outlook-trace="F:3|T:3" src="cid:image003.png@01D83388.A18CD5C0"></p>
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Thank you!</p>
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<span style="font-size:12.0pt; color:black"> </span></p>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; background:white; text-align:start">
<img alt="Compass" width="90" height="169" align="left" style="width:.9375in; height:1.7638in" data-outlook-trace="F:3|T:3" src="cid:image004.png@01D83388.A18CD5C0"><b><span style="font-size:14.0pt; font-family:"Candara",sans-serif; color:#1F497D">Deborah Englehardt</span></b><span style="color:black"></span></p>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; line-height:10.55pt; background:white; text-align:start">
<b><span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:#1F497D">Functional Analyst, Campus Solutions (Financial Aid)</span></b><span style="color:black"></span></p>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; line-height:10.55pt; background:white; text-align:start">
<span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:#1F497D">Washington State Board for Community and Technical Colleges</span><span style="color:black"></span></p>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; line-height:10.55pt; background:white; text-align:start">
<span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:black">1300 Quince Street SE</span><span style="color:black"></span></p>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; line-height:10.55pt; background:white">
<span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:black">Olympia, WA 98504-2495</span><span style="color:black"></span></p>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; line-height:10.55pt; background:white; text-align:start">
<span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:#1F497D"><a href="mailto:denglehardt@sbctc.edu" target="_blank">denglehardt@sbctc.edu</a> • O: 360-704-3979</span><span style="color:black"></span></p>
<p style="margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; margin-top:0px; margin-bottom:0px; background:white; text-align:start">
<span style="font-family:"Candara",sans-serif; color:#1F497D"><a href="https://www.sbctc.edu/" target="_blank"><span style="font-size:10.0pt">sbctc.edu</span></a></span><span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:#003561"> </span><span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:#1F497D">•
Twitter:</span><span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:#003764"> </span><span style="font-family:"Candara",sans-serif; color:#1F497D"><a href="https://twitter.com/SBCTCWashington" target="_blank"><span style="font-size:10.0pt">@SBCTCWashington</span></a></span><span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:#003764"> </span><span style="font-size:10.0pt; font-family:"Candara",sans-serif; color:#1F497D">•
Facebook: <a href="https://www.facebook.com/wasbctc/" target="_blank">@WASBCTC</a></span><span style="color:black"></span></p>
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