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<p class="MsoNormal">Good afternoon,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We found that there is a bug that was delivered in PUM 20 that is causing the Pell COA amounts to be incorrectly calculated. The situation that causes this incorrect Pell COA to be delivered is:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Student once “Active” / had enrollment in greater than one term for the aid year<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Budgets were built for those active term records<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Student becomes “Inactive” or “N” FA Load in at least one term for the aid year (commonly due to expected graduation date, or program plan discontinued)<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The system was dividing the Pell COA over the multiple terms, and now that there are less terms it does not adjust the Pell COA calculation to account for the fewer terms that have a delivered budget greater than 0. This amounts to a Pell
COA being less than the Full Year / Full Time COA and causes issues when trying to award Pell.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The bug fix is slated for PUM image 22 which is scheduled to be installed mid-Sept.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We’ve found a solution in the interim which is attached to this email. The solution provides steps to recalculate the Pell COA and a report that can be run to find students that may be impacted. We recommend adjusting the budgets and
reviewing the students Pell award amount. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Also, an invite to a work session will be sent out shortly. In that work session, we will review the bug and the proposed solution.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let us know if you have any questions.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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</v:shape><![endif]--><![if !vml]><img width="60" height="112" style="width:.625in;height:1.1666in" src="cid:image003.jpg@01D7849A.B90CC1D0" align="left" hspace="12" alt="Compass" v:shapes="Picture_x0020_1"><![endif]><b><span style="font-size:14.0pt;font-family:"Arial Narrow",sans-serif;color:#003764">Brian
Carroll<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#1F497D">Functional Analyst, Campus Solutions (Financial Aid)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#1F497D">Information Technology Division<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#1F497D">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#1F497D"><a href="mailto:bcarroll@sbctc.edu"><span style="color:#0563C1">bcarroll@sbctc.edu</span></a>
</span><span style="font-size:9.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764">• o: 360-704-1841</span><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p></o:p></span></p>
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</span><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#1F497D">• Twitter:</span><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#003764">
</span><span style="font-family:"Arial Narrow",sans-serif;color:#1F497D"><a href="https://twitter.com/SBCTCWashington"><span style="font-size:10.0pt;color:#0563C1">@SBCTCWashington</span></a></span><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#003764">
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<p class="MsoNormal"><o:p> </o:p></p>
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