[ctcLinkfinaidsupport] FA Weeklyish Bulletin 03/29/2024

Fri Mar 29 12:43:16 PDT 2024

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A Financial Aid Focus
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From FA Support:
Please monitor your JobSets, daily (M-F). If a scheduled JobSet fails and/or keeps flipping from “Active” to "Completed", please submit a ticket!

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Additionally, please check your processes in your JobSets each day (M-F).  JobSets are not a ‘set it and forget it’ thing; they must be monitored.  If processes do not run to Success, or maybe they do say Success, but in the Message Text, they say otherwise, please submit a ticket.  Always review your message logs!  Tip!  Review the process status of your nested processes within your JobSet too (CTCFABUD, CTCFAKL, CTCHICOM etc.).

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For review on JobSets, please review the following QRGs:

  *   Job Scheduling and Recurrences Overview<https://ctclinkreferencecenter.ctclink.us/a/1726163-job-scheduling-and-recurrences-process-overview>
  *   Process Scheduler/Process Monitor<https://ctclinkreferencecenter.ctclink.us/a/967600-process-scheduler-process-monitor>

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Query Corner
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As follow up from the ISIR Processing Refresher held on 03/12/2024, there’s a NEW ISIR QUERY available!

At the training session, it was asked:  Is there an easier way to find the ISIR Processing EC Queue Instance number other than scrolling through several hundred rows of Process ISIRs (FAPSAR00) Message Text to find the most recent EC Queue Instance?

Context:  The EC Queue Instance number in the Process ISIRs (FAPSAR00) process is used in the ISIR Transaction Source query (CTC_FA_ISIR_TRANS_SRCE), which is designed to assist users with identifying the source by which the ISIR transaction has been generated.  The asking college uses the ISIR Transaction Source query to identify their corrections made in ctcLink.

Now there’s a query to find the EC Queue Instance so you don’t have to click, click, click, scroll, scroll, scroll!  The query is:  QCS_FA_ISIR_FILES_PROCESSED

You can run this query by date range.  So, if you last ran corrections on 3/18, and now you want to catch up on those items, you can define your query like so, finding your EC Queue Instance Number to plug into your CTC_FA_ISIR_TRANS_SRCE query.  Yes—it’s a query for a query, but the result is less looking for a needle in a hay-stack in the Message Text, and the benefit is you know you’re not going to miss an EC Queue Instance Number.

Give it a whirl and see if it suits your fancy!

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Financial Aid Learning Opportunities
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Calendar invites with web ex log in information already sent out to the ctcLinkfinaid list serv

Session:  FA Term & Student Budget Tips & Tricks (23/24 Only)
When:  Tuesday, 04/09/2024, 9:00AM – 11:00AM
Audience:  Staff responsible for FA File Review and Awarding
Presenters:  Kelly Forsberg, FA Functional Trainer
Objectives:

  *   Tips and tricks on the FA Term and Maintain Student Budget pages
     *   Understand how and when to use the override expiration date feature on FA Term
     *   Understand how to add a PJ item on Maintain Student Budget
     *   Understand how to work with the Pell COA field on Maintain Student Budget
     *   Other items TBD

New! Session:  New Process - Updating Canceled Pell Records in Batch
When:  Tuesday, 04/23/2024, 9:00AM – 10:30AM
Audience:  Staff responsible for cleaning up Pell records in ctcLink
Presenters:  Kelly Forsberg, FA Functional Trainer
Objectives:

  *   Understand the steps in Updating Canceled Pell Records in Batch Process:
     *   Update Pell Origination Status to Canceled
     *   Update Pell Origination Flag to Pending
     *   Run PELLOUT
  *   Understand what fields are being updated in this batch processing

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Team Updates
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FA Support Team
The FA Support Team is in the thick of testing and planning with Oracle and Dept of Ed updates for FAFSA Simplification 24/25, waiting for JAR files, testing, updating, and wash, rinse, repeat.

Note that for the FAFSA Simplification changes for 24/25, the FA Support team will deliver financial aid support sessions for colleges June 10-21, 2024.  Calendar invites forthcoming.

Training Team
Updates to Canvas Training courses are ongoing and will be worked up to include screen updates from the 24/25 FAFSA Simplification.  Announcements will be made in Canvas when these updates are completed.

Information on 24/25 learning opportunities are forthcoming . . . Stay tuned!

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Just for Fun!
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                               🌷  H O P P Y   E A S T E R ! ! !  🌷
[Two brown rabbits with white text  Description automatically generated]
36 Fun Facts About Rabbits You Should Know | Pet Keen<https://petkeen.com/rabbit-facts/>

TGIF,

[Title: SBCTC logo - Description: Compass]
Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
kforsberg at sbctc.edu<mailto:kforsberg at sbctc.edu> • o: 360-704-1066
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

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