[ctcLinkfinaidsupport] Weeklyish Bulletin 09/15/2023

Kelly Forsberg kforsberg at sbctc.edu
Fri Sep 15 12:46:50 PDT 2023 

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Knowing is Half the Battle
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  *   NEGATIVE DISBURSEMENT FILES:  Have you ever seen a crnd23op.xxx file in your EdConnect queue?  The CRND file is a Pell Grant file that can be loaded into PeopleSoft.  The COD system-generated Responses of Document Type ND (Negative Disbursement) are generated for several situations, including Verification Status Code W, Negative Pending Records, Potential Overaward Process (POPs), and Pell LEU deobligation reductions.
Consider the following example.  Note the different disbursement amounts of Disbursement 2, there are two different sequence numbers:
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The second disbursement and the second sequence, the disbursement has been reduced, perhaps either from a POP, a Pell LEU deobligation . . .


  *   WHY WOULD I GET THIS FILE IN MY EDCONNECT QUEUE?  COD sends you the pgmr file to resolve MRR issues.  Schools have 30 days to resolve the issues before COD cancels the award and then subsequently sends the crnd file.  If you always resolve your MRR/POP issues on time, you will very rarely see the crnd file in your EdConnect queue.


  *   HOW CAN I PREVENT THESE CRND FILES FROM APPEARING IN MY QUEUE AND MAKE MY RECONCILIATION EASIER?!  Run your MRR/POP processes on time, and often!  You will tend not to get the CRDN files in your queue if you are running your Pell MRR/POP processes on time and often.
Think about how often you need to run them and work the NSLDS suspense.  If you have open enrollment, or transfer students coming in at a certain time, you may need to run these processes more often than once a quarter.  At a minimum, it is recommended you run the Pell MRR/POP process at least once a month.  Maybe you’ll only get one or two students on the MRR report, each time you run it, but that’s one less time you will get a Negative Disbursement file (CRND) in your queue.
Hint!  Run the Pell MRR/POP and NSLDS TSM processes now; summer is over— you may have some students who are coming to you from a header school that may have already received a disbursement in this AY.  Prevent MRR, Pell LEU issues and POP issues now instead of later.  Make your recon easier going forward.

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Query Corner
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AWARDING REMAINING AID:  Are you still packaging aid for fall students?  Have some projected aid left over from summer from students who did not use it and you want to award it to eligible students?  Try running this query: QCS_FA_AWARD_FSEOG.  The query will pull students who are eligible for FSEOG but do not have any in their award package yet.

Tip:  Use filters in the Summer and/or Fall enrollment columns to find the students with the desired enrollment intensities, filtering out the non-enrolled students.

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Workshops, Trainings, Q & As, and Work Sessions
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UPCOMING TRAININGS

Session:  CS Core Refresher:  Update a Letter Template with Merge Fields
When:  Wednesday, 09/20/2023, 8:30AM – 10:00AM
Audience:  Staff responsible for communications
Presenter:  Tanjagay Martin, CS Core Functional Trainer
Objectives:

  *   Update a Letter Template
  *   Merge data from an XML file containing all letter template fields

Session:  State Aid Reconciliation Refresher (Real-Time Reporting to WSAC)
When:  Tuesday, 09/26/2023, 9AM – 11:00AM
Audience:  Staff responsible for reconciliation of financial aid and doing the WSAC draw-down of state funds
Presenters:  Kelly Forsberg, FA Functional Trainer
Objectives:
After completing this training, you should be able to:

  *   Understand what queries are available for state aid recon and what they do:
     *   CTC _SNG_COMPARE
     *   CTC_FA_CBS_SNG_NOT_AWARDED
     *   CTC_FA_SNG_ELIG_NOTPKGD
  *   Understand the clean-up reports to run prior to running recon
     *   Fund Roster
  *   Understand how to run WCG Interim

  *   Understand how to use the Fiscal Item Types page to help in your recon efforts
  *   Tips for success & additional resources

Note:  There are no FA Work Sessions Scheduled in September – happy Fall!🍂


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In Case You Missed It!
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PRP 4.1 QA and FISAP Walk-Through<https://sbctc.webex.com/sbctc/ldr.php?RCID=803405b5599a1f6467a3c7ba84ed93ec>
·                     Overview of updates from PRP 4.1 for FISAP 2024-2025
·                     Overview of updates to the FISAP Processing BPG
·                     Detailed walk-through of FISAP processing steps (impromptu training)
https://fsapartners.ed.gov/help-center/mailing-lists-listservs
·                     Have you signed up for the FSA Tech Listserv(s)?  Be in the know about processing issues with COD and CPS.

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Training Team Updates
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Thank you for your response to the Training Survey that went out to the list serv on 8/28.  Based on your valued feedback, we have planned out Trainings and Work Sessions through May 2024.

Also based on feedback, Trainings and Work Sessions will stay on their normal scheduled day of trainings on Tuesday mornings and work sessions on Thursday afternoons.

Trainings will be twice a month, and Work Sessions once a month.

Stay tuned for calendar invites to upcoming trainings and work sessions coming soon to an inbox near you!

If you are curious, here are the results from the survey:

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Just for Fun!
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I am sharing with you my three things I am grateful for today!  What are yours?  If you struggle to find something . . . here’s a list! 101 Things To Be Grateful For In Your Life - Happier Human<https://www.happierhuman.com/things-grateful/>


  1.  Sunshine!
  2.  Fuzzy warm Ugg boots
  3.  Nature on the weekends (check out this baby deer pic who got SUPER close to me at the park last weekend!- how can that not make you SQUEEEEEE!!!!!)

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TGIF,

[Compass]Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
o: 360-704-1066


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