[ctcLinkfinaidsupport] SAP #6B Solution Design Survey due EOB 10/4/23

Amanda Hoover ahoover at sbctc.edu
Tue Sep 12 14:01:22 PDT 2023


Good Afternoon, FA Community!

We are ready to share our proposed solution for the next SAP item from the FAST Maintenance List!

Attached is the Solution Design Document (SDD) for SAP #6B – Transfer Units in MAXT Course Exclusions. Please read through it thoroughly and provide your feedback via the survey linked below. In this survey we also ask that that colleges indicate whether or not they will be testing during the User Acceptance Testing (UAT) phase, and if so, who their testers will be.

Please complete the survey<https://forms.office.com/r/6eQSJpwM4T> by the end of business on Wednesday, October 4th.
Overview of SAP #6B – Transfer Units in MAXT Course Exclusions

  *   Issue: If a student returns to a college and has previous enrollment records that were not captured in the conversion to ctcLink, the legacy data manually entered as Transfer Units is not included in MAXT calculations. Remedial units entered manually are not being excluded from the MAXT evaluation (up to the Max Remedial Units to Exclude value set by colleges) under Course Exclusions in their SAP configurations.
  *   Proposed Solution: Create a custom view to identify legacy units and corresponding course information added manually in ctcLink. Clone the delivered PeopleSoft Financial Aid SAP Application Engine for the Maximum Attempted Units Test. Modify the copied code to compare the custom view against additional delivered enrollment tables to pull the data points necessary to compare these legacy transfer units to the Course Exclusions configuration. Update the SAP AE Process Setup configuration page for each institution to point to the custom code.

College Action Items

  1.  Review the attached solution design document
  2.  Determine whether or not your college will participate in testing and provide testers’ information
  3.  Complete the survey using the link below by end of business Wednesday, 10/4 (one submission per college)
     *   Survey Link: https://forms.office.com/r/6eQSJpwM4T
     *   We require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development

[cid:image003.png at 01D9E581.9B482A00]
High Level Project Timeline

  *   9/12 – Colleges review Solution Design Document (SDD) for SAP #6B Transfer Units in MAXT Course Exclusions
  *   10/4 – Colleges to submit completed Solution Design Confirmation survey back to FA Support by end of business day
     *   We require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development
  *   10/24 – User Acceptance Testing (UAT) walk-through and kick-off session (Save the date coming soon!)
  *   10/24 – User Acceptance Testing (UAT) begins
  *   11/13 – Colleges testers submit completed sign off UAT Survey due to SBCTC by end of business day
  *   11/28 – Target implementation in Production

Thank you,

[Compass]Amanda Hoover
Senior Functional Analyst, Campus Solutions (Financial Aid)
Washington State Board for Community and Technical Colleges
1300 Quince Street SE
Olympia, WA 98504-2495
ahoover at sbctc.edu<mailto:ahoover at sbctc.edu> • o: 360-704-1042
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>


-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/ctclinkfinaidsupport_lists.ctc.edu/attachments/20230912/41ddd607/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.jpg
Type: image/jpeg
Size: 629079 bytes
Desc: image002.jpg
URL: <http://lists.ctc.edu/pipermail/ctclinkfinaidsupport_lists.ctc.edu/attachments/20230912/41ddd607/attachment-0001.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.png
Type: image/png
Size: 42177 bytes
Desc: image003.png
URL: <http://lists.ctc.edu/pipermail/ctclinkfinaidsupport_lists.ctc.edu/attachments/20230912/41ddd607/attachment-0001.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Solution Design - Transfer Units in MAXT Course Exclusions.docx
Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Size: 774964 bytes
Desc: Solution Design - Transfer Units in MAXT Course Exclusions.docx
URL: <http://lists.ctc.edu/pipermail/ctclinkfinaidsupport_lists.ctc.edu/attachments/20230912/41ddd607/attachment-0001.docx>


More information about the ctcLinkfinaidsupport mailing list