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<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Hello everyone,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Please see below for important information about upcoming shutdown activities for the PeopleTools upgrade.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Kyrsten <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><b><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764;mso-ligatures:none">Kyrsten Catlin, M.Ed.<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764;mso-ligatures:none">Associate Director | Campus Solutions (CS Core)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764;mso-ligatures:none">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><u><span style="font-family:"Franklin Gothic Book",sans-serif;color:blue;mso-ligatures:none"><a href="mailto:kcatlin@sbctc.edu">kcatlin@sbctc.edu</a></span></u><span style="font-family:"Franklin Gothic Book",sans-serif;color:blue;mso-ligatures:none">
</span><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764;mso-ligatures:none">• (360)704-4393<br>
<br>
</span><span style="font-family:"Franklin Gothic Book",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</div>
<div class="MsoNormal" align="center" style="text-align:center"><span style="font-family:"Aptos",sans-serif">
<hr size="2" width="100%" align="center">
</span></div>
<p><span style="font-family:"Segoe UI Light",sans-serif;color:black">Good Morning,
<o:p></o:p></span></p>
<p><span style="font-family:"Segoe UI Light",sans-serif;color:black">We are getting ready for our PeopleTools 8.59.21 upgrade, on April 27. As part of this upgrade, we will need to have all jobs canceled and all nightly reports in advance of the system take
down. Therefore, this is our reminder that production will be down Saturday April 27th, where Campus Solutions, Finance and HCM will be taken down and users will not have access to the system until Saturday evening.
<o:p></o:p></span></p>
<p><span style="font-family:"Segoe UI Light",sans-serif;color:black">We will need to run the Student and Cashiering Fund Balance Jobs at 1:00p, sharp Friday afternoon (4/26/24). This means that all the Cashier’s Offices need to be closed by noon Friday the
26. Your Cashier Offices will also be notified directly of this expected shut down. Should they have any questions please have them reach out directly to the SF Support Team.
<o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Segoe UI Light",sans-serif;color:black">In addition, we will need to have folks go through the steps to cancel scheduled job sets and any recurring processes. See the
</span><a href="http://ctclinkreferencecenter.ctclink.us/m/81602/l/1468473-process-take-down-instructions"><span style="font-family:"Segoe UI Light",sans-serif;color:#4472C4">Process Take-Down Instructions QRG</span></a><span style="font-family:"Segoe UI Light",sans-serif;color:#4472C4">,
</span><span style="font-family:"Segoe UI Light",sans-serif;color:black">to assist with the steps involved. If you have a significant number of processes scheduled, you may want to run this query before you start canceling: QCS_PT_PROCESS_IN_STATUS_MAX. This
will give you a reference for the-Monday-after as you begin to reschedule.<o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Segoe UI Light",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">Here is a breakdown of how this will impact and items that need to be done in Finance, Student Financials, Financial Aid, and Campus Solutions Friday through Saturday
for the full system take down. </span><span style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Segoe UI Light",sans-serif;color:black"> </span><span style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-family:"Segoe UI Light",sans-serif;color:black">Financial Aid: </span></b><span style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">Cancel all recurring or prescheduled processes and jobs that you have scheduled by
<b>Friday, April 26, no later than 3:00pm.</b> </span><span style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">Financial Aid users will receive an email on the FA listserv with specific instructions.</span><span style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></li></ul>
<p style="margin:0in"><b><span style="font-family:"Segoe UI Light",sans-serif;color:black"> </span></b><span style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-family:"Segoe UI Light",sans-serif;color:black">Campus Solutions Core: </span></b><span style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo2;vertical-align:baseline">
<b><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">By noon Friday, April 26</span></b><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">, cancel any recurring or prescheduled processes and jobs that are set to run
between 5:00 pm Friday, April 26 through 12:00 am Sunday, April 28.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo2;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">OAAP and HCX (Mobile) will all be offline during the upgrade on Saturday, April 27.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo2;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">Integration between CampusCE and ctcLink will be unavailable during the upgrade on Saturday, April 27. Following completion of the upgrade, colleges will need to resubmit any unprocessed
orders during the down time. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo2;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">Canvas will not be impacted by this upgrade, but users will need to access Canvas directly rather than through ctcLink.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Segoe UI Light",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-family:"Segoe UI Light",sans-serif;color:black">Student Financials:</span></b><span style="font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<b><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">On Friday, April 26,</span></b><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif"> cancel any recurring or scheduled processes/jobs set to run between 5:00 pm Friday,
April 26 through 12:00 am Sunday, April 28. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">On Monday (4/29) please review your scheduled jobs to ensure they are once again active.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">General FIN:
</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xmsonormal" style="mso-list:l0 level1 lfo4"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">All job processes will run as usual the evening of Thursday, April 25.
</span><o:p></o:p></li><li class="xmsonormal" style="mso-list:l0 level1 lfo4"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">Friday, prior to 4pm, all job processes will be canceled by Jackie Thoms.</span><o:p></o:p></li><li class="xmsonormal" style="mso-list:l0 level1 lfo4"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif">Sunday, April 28, Jackie will reschedule the jobs to run over night Sunday into Monday.</span><o:p></o:p></li></ul>
<p style="margin:0in"><span style="font-family:"Segoe UI Light",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="font-family:"Segoe UI Light",sans-serif;color:black">Please let us know if you have any questions.
<o:p></o:p></span></p>
<p style="margin:0in"><span style="font-family:"Segoe UI Light",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="font-family:"Segoe UI Light",sans-serif;color:black">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif"><o:p> </o:p></span></p>
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Bundy <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif;color:#1F3864;mso-ligatures:none">Director of ctcLink PeopleSoft Customer Support<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif;color:#0070C0;mso-ligatures:none"><a href="mailto:dbundy@sbctc.edu"><span style="color:#0070C0">dbundy@sbctc.edu</span></a></span><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif;color:#1F497D;mso-ligatures:none">
</span><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif;color:#003764;mso-ligatures:none">• o: 360-704-1028 • c: 360-619-8960
</span><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif;color:#0070C0;mso-ligatures:none"><a href="https://www.sbctc.edu/"><span style="color:#0070C0">sbctc.edu</span></a></span><span style="font-size:12.0pt;font-family:"Segoe UI Light",sans-serif;color:#4472C4;mso-ligatures:none">
</span><span style="color:#4472C4;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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