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<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<h1><span class="normaltextrun">SBCTC-ITD Memorandum</span><span class="eop"> </span><o:p></o:p></h1>
<p class="MsoNormal"><span class="normaltextrun"><span style="color:black">Date: October 11, 2023</span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun"><span style="color:black">From: Ray Gartner</span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun"><span style="color:black">To:</span></span><span class="eop"><span style="color:black">
</span></span><span class="normaltextrun">Admissions and Registration Council [ARC]</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">Committee for Accessible Technology Oversight [CATO] </span>
<span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">ctcLink Accessibility </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">ctcLink College Leaders [PoC] </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">ctcLink Security [LSA] </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">ctcLink Support List Campus Solutions [CS] </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">Information Technology Commission [ITC] </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">IT Security [ITSEC] </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">Washington Association of Community and Technical Colleges [WACTC PRES]
</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">Washington State Student Services Commission [WSSSC] </span>
<span class="eop"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:1.0in"><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="color:black">Subject:
</span><b>Legacy Transcripts Application Integrated with Okta, effective Oct. 12, 2023</b></span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun"><o:p> </o:p></span></p>
<p class="MsoNormal"><span class="normaltextrun">Dear College Community:</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">We are pleased to announce the Legacy Transcripts application will be secured with Okta multifactor authentication (MFA) on Thursday, Oct. 12, 2023.
</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<h2><span class="normaltextrun">What’s changing?</span><span class="eop"> </span><o:p></o:p></h2>
<p class="MsoNormal"><span class="normaltextrun">Legacy Transcripts users will notice a change in the application’s behavior the evening of Thursday, Oct. 12, when users will be required to use Okta MFA to log in. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">This means those ctcLink system users granted security access to use the Legacy Transcripts application will now be redirected to Okta to access Legacy Transcripts.
</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">In addition, a Legacy Transcripts tile will appear in their
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><a href="https://myaccount.ctclink.us/" target="_blank"><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Franklin Gothic Book",sans-serif">ctcLink Okta My Account</span></span></a></span><span class="normaltextrun">
page in the My Apps section.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<h3><span class="normaltextrun">What about LegacyLink?</span><span class="eop"> </span><o:p></o:p></h3>
<p class="MsoNormal"><span class="normaltextrun">LegacyLink users will not notice any change. Since it launched, LegacyLink application users have already needed to use Okta at log-in. A LegacyLink tile appears in the My Apps section of their
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><a href="https://myaccount.ctclink.us/" target="_blank"><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Franklin Gothic Book",sans-serif">ctcLink Okta My Account</span></span></a></span><span class="normaltextrun">
page. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<h2><span class="normaltextrun">Additional Release Notes</span><span class="eop"> </span><o:p></o:p></h2>
<p class="MsoNormal"><span class="normaltextrun">In addition to the Okta integration, other issues reported by users were also addressed in this release:</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;cursor:text;overflow:visible" type="disc">
<li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l5 level1 lfo3;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;cursor:text;overflow:visible">
Issues related to specific college transcripts: <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l5 level2 lfo3">
Double space in student name removed <o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l5 level2 lfo3">
Repeat Class Suppression Checkbox for Unofficial Transcript (web view) <o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l5 level2 lfo3">
Term Sort Order <o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l5 level1 lfo3">
Accessibility fixes for Screen Reader: <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l5 level2 lfo3">
Provide a succinct year, with no blank or edit values when correcting transcript data. <o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l5 level2 lfo3">
Announcement of message that an account has been unmerged. <o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l5 level2 lfo3">
Fixed Read Order (Name, SSN, SID) was reading labels first, then content, now reads each field label, then content for that label. <o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-top:12.0pt"><span class="normaltextrun"><span style="font-size:13.0pt;font-family:"Arial",sans-serif;color:#2F5496">Security Reference Links</span></span><span class="eop"><span style="font-size:13.0pt;font-family:"Arial",sans-serif;color:#2F5496"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#2F5496"><o:p></o:p></span></p>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">For more information on how to access instructions for managing secure access to the Legacy products please visit the ctcLink Reference Center:</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;cursor:text;overflow:visible" type="circle">
<li class="MsoNoSpacing" style="mso-list:l0 level1 lfo6;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;cursor:text;overflow:visible">
<a href="https://ctclinkreferencecenter.ctclink.us/m/117648" target="_blank"><span class="normaltextrun">Legacy Access</span></a><span class="eop"><span style="color:#0563C1"> </span></span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li class="MsoNoSpacing" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo6;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;cursor:text;overflow:visible">
<a href="https://ctclinkreferencecenter.ctclink.us/m/117648/l/1690481-legacy-applications-security-administration" target="_blank"><span class="normaltextrun">Legacy Applications Security Administration</span></a><span class="eop"><span style="color:#0563C1"> </span></span><o:p></o:p></li></ul>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">Stay tuned and please reach out if you have any questions or concerns.</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span></span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun">Thank you,</span><span class="eop"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;text-autospace:none"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
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</v:shapetype><v:shape id="Picture_x0020_2" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Title: SBCTC logo - Description: Compass " style='position:absolute;margin-left:0;margin-top:0;width:45.1pt;height:84.5pt;z-index:251658240;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
<v:imagedata src="cid:image001.png@01D9FC50.635C0AE0" o:title=" Compass " />
<o:lock v:ext="edit" aspectratio="f" />
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</v:shape><![endif]--><![if !vml]><img width="60" height="113" style="width:.625in;height:1.1736in" src="cid:image002.png@01D9FC51.23F2B740" align="left" hspace="12" alt="Title: SBCTC logo - Description: Compass " v:shapes="Picture_x0020_2"><![endif]><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Ray
Gartner </span><span style="font-size:10.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">(he, him, his)</span><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#2E74B5">Application Services Director<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;text-autospace:none"><span style="color:#003764">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;text-autospace:none"><u><span style="color:blue"><a href="mailto:rgartner@sbctc.edu"><span style="color:blue">rgartner@sbctc.edu</span></a></span></u><span style="color:#003561">
</span><span style="color:#003764">• o: 360-704-1067 • c: 206-963-3256<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p> </o:p></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="eop"><span style="font-size:9.5pt;color:blue"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;cursor:text;overflow:visible" type="disc">
<li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l2 level1 lfo9;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;cursor:text;overflow:visible">
<span style="font-family:"Franklin Gothic Medium",sans-serif">Please DO NOT REPLY to SBCTC-ITD Mail regarding this e-mail.</span> SBCTC-ITD Mail is an unmonitored mailbox, and your message will not be received. <o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:-.25in;mso-list:l2 level1 lfo9">
<span style="font-family:"Franklin Gothic Medium",sans-serif">Message Received Only Once When Sent to Multiple Mail Lists:</span> A message sent to multiple lists is received only once by members using Microsoft Exchange Server and MS-Outlook. For example,
if a systemwide message is sent to 10 lists, and you are a member of five of those lists, you will receive the message only once rather than five times.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
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