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My position is that Word documents and presenting information as HTML content is almost always better than PDF with one notable exception. Microsoft Word cannot create and accessible fillable form. A correctly formatted accessible fillable form in PDF provides
a better experience than Word.</div>
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However, I hope people start using online forms more and more such as Microsoft Forms because they are easier to build than a PDF form, which takes a lot of work to properly label all form fields, tag them, add tool tips, etc. </div>
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<span style="color: rgb(32, 31, 30);"><img alt="Title: SBCTC logo - Description: Compass" width="60" height="113" style="width: 60px; height: 113px; max-width: initial; margin-top: 0px; margin-bottom: 0px; float: left;" data-outlook-trace="F:1|T:1" src="cid:4a1cd058-263c-43e9-be61-30b5405aafab"></span></p>
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<span style="font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; font-size: 14pt; color: rgb(0, 32, 96);"><b>Monica M. Olsson (she/her/hers)</b></span></p>
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<span style="font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; font-size: 12pt; color: rgb(0, 32, 96);">Policy Associate – Accessible IT Coordinator</span></p>
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<span style="font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; font-size: 12pt; color: rgb(0, 32, 96);">Washington State Board for Community and Technical Colleges</span></p>
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<span style="font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; font-size: 12pt; color: rgb(0, 32, 96); background-color: rgb(255, 255, 255);">•Email:
</span><span style="font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; font-size: 12pt; color: rgb(5, 99, 193);"><b><a href="mailto:molsson@sbctc.edu" target="_blank" rel="noopener noreferrer" style="margin: 0px;">molsson@sbctc.edu</a></b></span><span style="font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; font-size: 12pt; color: rgb(0, 32, 96);"><b> </b>•
Phone: 360-704-3922</span></p>
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<span style="font-size: 12pt;"><b><i>The power of the Web is in its universality.</i></b></span><b><i><br>
</i></b><span style="font-size: 12pt;"><b><i>Access by everyone regardless of disability is an essential aspect.</i></b></span></p>
<p style="text-align: left; background-color: rgb(255, 255, 255); margin: 0in; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">
Tim Berners-Lee, W3C Director and inventor of the World Wide Web</p>
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<td><span style="font-family: "Century Gothic", sans-serif; font-size: 11pt; color: rgb(12, 100, 192);"><a href="https://outlook.office.com/bookwithme/user/321a279c65664c04a18fa34a96e959ab@sbctc.edu?anonymous&ep=signature" style="color: rgb(12, 100, 192); text-decoration: none;">Book
time to meet with me</a></span></td>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> CATO <cato-bounces@lists.ctc.edu> on behalf of Hanscom, Michael via CATO <cato@lists.ctc.edu><br>
<b>Sent:</b> Friday, January 26, 2024 3:45 PM<br>
<b>To:</b> Distribution List for the Committee for Accessible Technology Oversight <cato@lists.ctc.edu><br>
<b>Cc:</b> Hanscom, Michael <mhanscom@highline.edu><br>
<b>Subject:</b> Re: [CATO] Common Look Tools?</font>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Aptos",sans-serif">Also, I’d like to go back to Amy’s original question, which I read differently than you all did.</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Aptos",sans-serif">Is a (theoretical) fully accessible PDF really preferable to a (theoretical) fully accessible Word document?</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Aptos",sans-serif">I was of the understanding that for most documents (fairly straightforward text, not terribly complex layout), Word would be preferable, for a number of reasons (ability to
change fonts/colors to preference, reflowing to fit screen, etc.), instead of being locked into the presentation of a PDF.</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Aptos",sans-serif">For more complex documents, (designed in InDesign by a knowledgeable designer), it seems like PDF would make more sense, but I’m also surprised by the assertion that a blind
user “they would 100% choose an accessible PDF over a Word doc” (of course, I say this as a sighted user, so there’s that), simply because it’s the opposite of what I thought was the case.</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Aptos",sans-serif">(This, of course, doesn’t get into the chances of getting that theoretically fully accessible PDF or Word document in the first place, but that’s what remediation is for….)</span></p>
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<p class="x_MsoNormal"><span style="font-family:"Atkinson Hyperlegible"">Michael Hanscom (he/him), Accessible Technology Program Manager, Highline College</span></p>
<p class="x_MsoNormal"><span style="font-family:"Atkinson Hyperlegible""><a href="mailto:mhanscom@highline.edu"><span style="color:#467886">mhanscom@highline.edu</span></a> | Building 25-516 | 206.592.3383</span></p>
<p class="x_MsoNormal"><span style="font-family:"Atkinson Hyperlegible"">Accessible Technology Zoom Lobby: Wed. 3:30-4:15 p.m., Thu. 3-3:45 p.m.
<a href="https://highline.zoom.us/my/mhanscom"><span style="color:#467886">https://highline.zoom.us/my/mhanscom</span></a></span></p>
<p class="x_MsoNormal"><span style="font-family:"Atkinson Hyperlegible"">Access Services: 206.592.3857 |
<a href="mailto:access@highline.edu"><span style="color:#467886">access@highline.edu</span></a> |
<a href="https://access.highline.edu/"><span style="color:#467886">https://access.highline.edu</span></a></span></p>
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<p class="x_MsoNormal"><b><span style="">From:</span></b><span style=""> CATO <cato-bounces@lists.ctc.edu>
<b>On Behalf Of </b>Rovner, Amy via CATO<br>
<b>Sent:</b> Friday, January 26, 2024 3:36 PM<br>
<b>To:</b> Distribution List for the Committee for Accessible Technology Oversight <cato@lists.ctc.edu><br>
<b>Cc:</b> Rovner, Amy <arovner@shoreline.edu><br>
<b>Subject:</b> Re: [CATO] Common Look Tools?</span></p>
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<p class="x_MsoNormal" style="line-height:12.0pt; background:#FFEB9C"><b><span style="font-size:10.0pt; color:#9C6500">CAUTION:</span></b><span style="font-size:10.0pt; color:black"> This email originated from outside Highline College. Do not click links or
open attachments unless you validate the sender and know the content is safe. If you are unsure, contact the Help Desk at x4357 (206-592-4357) or email helpdesk@highline.edu.</span></p>
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<p class="x_MsoNormal">Thank you both for that info! This is an area that is “low hanging fruit” and essential for us to make some progress on here at Shoreline.
</p>
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<p class="x_MsoNormal">I’ll reach out offline.</p>
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Best,</p>
<p class="x_MsoNormal">Amy</p>
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<p class="x_MsoNormal" style="margin-bottom:13.2pt"><b><span style="color:#00685E">Amy Rovner, MPH RD</span></b><b><span style=""> (she,hers)</span></b><span style="font-size:10.0pt; color:black"><br>
Director eLearning Services<br>
ctcLink Training Lead</span></p>
<p class="x_MsoNormal" style="margin-bottom:13.2pt"><b><span style="font-size:10.0pt; color:black">Shoreline Community College</span></b><span style=""><br>
</span><span style="font-size:10.0pt; color:black">www.shoreline.edu | 206.546.6937</span><span style=""><br>
</span><span style="font-size:10.0pt; color:black">eLearning Office: 206.546.6966</span><span style=""><br>
</span><span style="font-size:10.0pt">eLearning Email: elearning@shoreline.edu<br>
<a href="https://support.shoreline.edu/" title="https://support.shoreline.edu"><span style="color:blue">Shoreline Support Center</span></a><br>
<span style="color:#2B2E2F">Canvas Support -</span> call 888-672-2040</span><span style=""></span></p>
<p class="x_MsoNormal" style="margin-bottom:13.2pt"><a href="https://shoreline.edu/"><b><span style="font-size:10.0pt; color:#B13E3A; border:solid windowtext 1.0pt; padding:0in; text-decoration:none"><img border="0" width="100" height="77" id="x_Picture_x0020_4" alt="Image removed by sender. Shoreline Community College" style="width:1.0416in; height:.802in" data-outlook-trace="F:1|T:1" src="cid:~WRD0001.jpg"></span></b></a><span style="font-size:10.0pt; color:black"></span></p>
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<p class="x_MsoNormal"><b><span style="">From:</span></b><span style=""> CATO <cato-bounces@lists.ctc.edu>
<b>On Behalf Of </b>Vicki Walton via CATO<br>
<b>Sent:</b> Thursday, January 25, 2024 12:04 PM<br>
<b>To:</b> Distribution List for the Committee for Accessible Technology Oversight <cato@lists.ctc.edu><br>
<b>Cc:</b> Vicki Walton <vwalton@sbctc.edu><br>
<b>Subject:</b> Re: [CATO] Common Look Tools?</span></p>
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<p class="x_MsoNormal"><b><span style="color:black">[ CAUTION: This email originated from outside Shoreline Community College. Do not click links or open attachments unless you recognize the sender and know the content is safe. ]
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<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif">I think I need to clarify about starting out with an accessible source document. With Microsoft Word, you can only go so far. That is what CommonLook Office can help you with. Then when
you save it as a PDF and go into CommonLook PDF, this is where you can work on those parts that you were not able to make accessible in MS Word. In the end, you will come out with an accessible PDF.</span></p>
<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif"> </span></p>
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<p class="x_MsoNormal"><span style=""> </span></p>
<p class="x_MsoNormal"><img width="60" height="113" align="left" hspace="12" alt="Title: SBCTC logo - Description: Compass " style="width:.625in; height:1.177in" data-outlook-trace="F:1|T:1" src="cid:image003.png@01DA506E.AE526130"><b><span style="font-size:14.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">Vicki
Walton</span></b></p>
<p class="x_MsoNormal" style="line-height:10.55pt"><span style="font-size:10.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">Pronouns: they/them</span></p>
<p class="x_MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">Web Accessibility Specialist/IT Quality Assurance Tester</span></p>
<p class="x_MsoNormal" style="text-autospace:none"><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003764">Washington State Board for Community and Technical Colleges</span></p>
<p class="x_MsoNormal"><u><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003764"><a href="mailto:vwalton@sbctc.edu•">vwalton@sbctc.edu•</a></span></u><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003764"> office: 360-704-4343•
</span><span lang="ES-MX" style="font-family:"Franklin Gothic Book",sans-serif; color:#003764">website:
<u><a href="https://www.sbctc.edu/default.aspx">www.sbctc.edu</a></u></span></p>
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<p class="x_MsoNormal"><span style=""><img border="0" width="600" height="5" id="x_Picture_x0020_5" style="width:6.25in; height:.052in" data-outlook-trace="F:1|T:1" src="cid:image004.gif@01DA506D.EF2249B0"></span></p>
<p class="x_MsoNormal"><b><span style="font-size:14.0pt">Accessibility is not a checkbox. Accessibility is a mindset that can lead to a very powerful sense of inclusion.</span></b>
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<p class="x_MsoNormal">~ Maayan Ziv founder and CEO AccessNow</p>
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<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif"> </span></p>
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<p class="x_MsoNormal"><b><span style="">From:</span></b><span style=""> CATO <<a href="mailto:cato-bounces@lists.ctc.edu">cato-bounces@lists.ctc.edu</a>>
<b>On Behalf Of </b>Vicki Walton via CATO<br>
<b>Sent:</b> Thursday, January 25, 2024 11:43 AM<br>
<b>To:</b> Distribution List for the Committee for Accessible Technology Oversight <<a href="mailto:cato@lists.ctc.edu">cato@lists.ctc.edu</a>><br>
<b>Cc:</b> Vicki Walton <<a href="mailto:vwalton@sbctc.edu">vwalton@sbctc.edu</a>><br>
<b>Subject:</b> Re: [CATO] Common Look Tools?</span></p>
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<b><span style="color:#C00000">[Sent from outside SBCTC] </span></b><span style="color:#C00000"></span></p>
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<p class="x_MsoNormal"><span style=""> </span></p>
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<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif">Hello Amy and all of CATO,</span></p>
<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif"> </span></p>
<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif">I was also a CommonLook Office/CommonLook PDF user. That program can make PDFs more accessible than a Word document itself. There are just some things in a Word document you cannot make
fully accessible.</span></p>
<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif"> </span></p>
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<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif">I think the key here is to start out with an accessible source document which would most likely be from MS Word. Then when you save it to a PDF, using CommonLook to remediate that PDF, it
will walk you through the process of making sure that PDF is accessible. One thing I really like about CommonLook, as well, is that it has a validator at the end of your process so that it will tell you where you have missed elements that need to still be
remediated and made accessible.</span></p>
<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif"> </span></p>
<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif">CommonLook does take a bit of training to be able to use efficiently but it is a great program.</span></p>
<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif"> </span></p>
<p class="x_MsoNormal"><span style=""> </span></p>
<p class="x_MsoNormal"><img width="60" height="113" align="left" hspace="12" alt="Title: SBCTC logo - Description: Compass " style="width:.625in; height:1.177in" data-outlook-trace="F:1|T:1" src="cid:image006.png@01DA506E.AE526130"><b><span style="font-size:14.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">Vicki
Walton</span></b></p>
<p class="x_MsoNormal" style="line-height:10.55pt"><span style="font-size:10.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">Pronouns: they/them</span></p>
<p class="x_MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt; font-family:"Franklin Gothic Book",sans-serif; color:#003764">Web Accessibility Specialist/IT Quality Assurance Tester</span></p>
<p class="x_MsoNormal" style="text-autospace:none"><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003764">Washington State Board for Community and Technical Colleges</span></p>
<p class="x_MsoNormal"><u><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003764"><a href="mailto:vwalton@sbctc.edu•">vwalton@sbctc.edu•</a></span></u><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003764"> office: 360-704-4343•
</span><span lang="ES-MX" style="font-family:"Franklin Gothic Book",sans-serif; color:#003764">website:
</span><a href="https://www.sbctc.edu/default.aspx"><span lang="ES-MX" style="font-family:"Franklin Gothic Book",sans-serif">www.sbctc.edu</span></a><u><span lang="ES-MX" style="font-family:"Franklin Gothic Book",sans-serif; color:#003764"></span></u></p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal"><span style=""><img border="0" width="599" height="5" id="x_Picture_x0020_2" style="width:6.2395in; height:.052in" data-outlook-trace="F:1|T:1" src="cid:image004.gif@01DA506D.EF2249B0"></span></p>
<p class="x_MsoNormal"><b><span style="font-size:14.0pt">Accessibility is not a checkbox. Accessibility is a mindset that can lead to a very powerful sense of inclusion.</span></b>
</p>
<p class="x_MsoNormal">~ Maayan Ziv founder and CEO AccessNow</p>
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<p class="x_MsoNormal"><span style="font-family:"Verdana",sans-serif"> </span></p>
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<p class="x_MsoNormal"><b><span style="">From:</span></b><span style=""> CATO <<a href="mailto:cato-bounces@lists.ctc.edu">cato-bounces@lists.ctc.edu</a>>
<b>On Behalf Of </b>Rovner, Amy via CATO<br>
<b>Sent:</b> Thursday, January 25, 2024 10:56 AM<br>
<b>To:</b> <a href="mailto:cato@lists.ctc.edu">cato@lists.ctc.edu</a><br>
<b>Cc:</b> Rovner, Amy <<a href="mailto:arovner@shoreline.edu">arovner@shoreline.edu</a>><br>
<b>Subject:</b> [CATO] Common Look Tools?</span></p>
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<b><span style="color:#C00000">[Sent from outside SBCTC] </span></b><span style="color:#C00000"></span></p>
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<p class="x_MsoNormal">Hi CATO friends,</p>
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<p class="x_MsoNormal">I’m in an Allyant webinar – they make the CommonLook tools for making office, PDF, etc. accessible.
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<p class="x_MsoNormal">They got my attention when one of the presenters (who is blind) said they would 100% choose an accessible PDF over a Word doc (made as accessible as the Word accessibility tool directs). That blew my mind b/c that is the exact opposite
of what I have heard users who are blind have said in the past. Just trying to figure out if it’s a sales tactic or that their PDF remediation tools are really that good.</p>
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<p class="x_MsoNormal">Are any of you using these tools? Thoughts?</p>
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<p class="x_MsoNormal">Thank you!</p>
<p class="x_MsoNormal">Amy</p>
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<p class="x_MsoNormal" style="background:white"><b><span style="font-size:12.0pt; font-family:inherit; color:#00685E; border:none windowtext 1.0pt; padding:0in">Amy Rovner, MPH RD</span></b><span style="font-size:12.0pt; color:black"><br>
</span><span style="color:black; border:none windowtext 1.0pt; padding:0in">Director eLearning Services</span><span style="font-size:10.0pt; color:black"><br>
</span><span style="font-size:12.0pt; color:black; border:none windowtext 1.0pt; padding:0in">ctcLink Training Lead</span><span style="font-size:12.0pt; color:black"></span></p>
<p class="x_MsoNormal" style="background:white"><b><span style="color:black">Shoreline Community College</span></b><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif; color:black"><br>
</span><span style="color:black"><a href="http://www.shoreline.edu"><span style="font-size:12.0pt; color:blue; border:none windowtext 1.0pt; padding:0in">www.shoreline.edu</span></a></span><span style="font-size:12.0pt; color:black; border:none windowtext 1.0pt; padding:0in">
| 206.546.6937</span><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif; color:black"><br>
</span><span style="font-size:12.0pt; color:black; border:none windowtext 1.0pt; padding:0in">eLearning Office: 206.546.6966</span><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif; color:black"><br>
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