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Hi CATO,</div>
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See below for a memo about the Legacy Transcript Application from Ray Gartner, Application Services Director.</div>
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<p style="font-size:11pt; font-family:Calibri,sans-serif; margin:0px"><img align="left" alt="Title: SBCTC logo - Description: Compass" style="width: 60px; height: 113px; max-width: initial;" width="60" height="113" data-outlook-trace="F:1|T:1" src="cid:0c874dd3-fdf7-486a-866f-f0506a4bab7a"></p>
<p style="font-size:11pt; font-family:Calibri,sans-serif; margin:0px"><b><span style="margin: 0px; font-size: 14pt; font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; color: rgb(0, 32, 96);">Monica M. Olsson (she/her/hers)</span></b></p>
<p style="font-size:11pt; font-family:Calibri,sans-serif; margin:0px"><span style="margin: 0px; font-size: 12pt; font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; color: rgb(0, 32, 96);">Policy Associate – Accessible IT Coordinator</span></p>
<p style="font-size:11pt; font-family:Calibri,sans-serif; margin:0px"><span style="margin: 0px; font-size: 12pt; font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; color: rgb(0, 32, 96);">Washington State Board for Community and Technical Colleges</span></p>
<p style="font-size:11pt; font-family:Calibri,sans-serif; margin:0px"><span style="margin: 0px; font-size: 12pt; font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; color: rgb(5, 99, 193);"><span style="font-weight: 400; display: inline !important; color: rgb(0, 32, 96); background-color: rgb(255, 255, 255);">•Email: </span><a href="mailto:molsson@sbctc.edu" target="_blank" rel="noopener noreferrer" style="text-decoration-line: underline; margin: 0px;" id="OWA365d0955-c2ff-4aa7-87cb-efd07051ad77" class="OWAAutoLink"><span style="margin:0px"><b>molsson@sbctc.edu</b></span></a></span><span style="margin: 0px; font-size: 12pt; font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; color: rgb(0, 32, 96);"><span><b> </b></span>•
Phone: 360-704-3922</span><b style="font-family: "Franklin Gothic Book", sans-serif, serif, EmojiFont; font-size: 12pt; font-style: inherit; font-variant-ligatures: inherit; font-variant-caps: inherit; color: rgb(0, 32, 96);"></b></p>
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<span style="font-size: 12pt;"><b><i class="ContentPasted0">The power of the Web is in its universality.</i></b></span><b><i class="ContentPasted0"><br class="ContentPasted0">
</i></b><span style="font-size: 12pt;"><b><i class="ContentPasted0">Access by everyone regardless of disability is an essential aspect.</i></b></span></p>
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<span style="font-size: 11pt; margin: 0px;" class="ContentPasted0">Tim Berners-Lee, W3C Director and inventor of the World Wide Web</span></p>
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<td><a href="https://outlook.office.com/bookwithme/user/321a279c65664c04a18fa34a96e959ab@sbctc.edu?anonymous&ep=signature" id="OWA2853d873-7ce8-f790-a212-2ec3a7b6689d" class="OWAAutoLink"><img data-outlook-trace="F:1|T:1" src="cid:a9008a3e-1746-4ef1-9525-8f77e0e88441"></a></td>
<td></td>
<td><a href="https://outlook.office.com/bookwithme/user/321a279c65664c04a18fa34a96e959ab@sbctc.edu?anonymous&ep=signature" style="text-decoration: none; color: rgb(0, 120, 212);" id="OWAfad42f79-277b-cf8a-cfd2-036b97eb4b7b" class="OWAAutoLink"><span style="color: rgb(12, 100, 192);">Book
time to meet with me</span></a></td>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> ctclink-accessibility <ctclink-accessibility-bounces@lists.ctc.edu> on behalf of SBCTC-IT Mail via ctclink-accessibility <ctclink-accessibility@lists.ctc.edu><br>
<b>Sent:</b> Wednesday, October 11, 2023 2:42 PM<br>
<b>To:</b> Admissions and Registration Council [ARC <registrar@lists.ctc.edu>; Committee for Accessible Technology Oversight [CATO <cato@lists.ctc.edu>; ctcLink Accessibility <ctclink-accessibility@lists.ctc.edu>; ctcLink College Leaders [PoC <ctclink_poc@lists.ctc.edu>;
ctcLink Security [LSA <ctclink-security@lists.ctc.edu>; ctcLink Support List Campus Solutions [CS <ctclinkcssupport@lists.ctc.edu>; Information Technology Commission [ITC <itc@lists.ctc.edu>; IT Security [ITSEC <secit@lists.ctc.edu>; Washington Association
of Community and Technical Colleges [WACTC PRES <pres@lists.ctc.edu>; Washington State Student Services Commission [WSSSC <deanstu@lists.ctc.edu><br>
<b>Cc:</b> SBCTC-IT Mail <itmail@sbctc.edu>; Dani Bundy <dbundy@sbctc.edu>; Ryan Jackson <rjackson@sbctc.edu>; Kyrsten Catlin <kcatlin@sbctc.edu>; Tara Keen <tkeen@sbctc.edu>; Shelia Sloan <ssloan@sbctc.edu>; Ray Gartner <rgartner@sbctc.edu>; Grant Rodeheaver
<grodeheaver@sbctc.edu>; Sherry Nelson <slnelson@sbctc.edu><br>
<b>Subject:</b> [ctcLink-Accessibility] NOTICE: Legacy Transcripts Application Integrated with Okta, effective Oct. 12, 2023</font>
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<b></b>
<center><b>[Sent from outside SBCTC] </b></center>
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<h1 style="margin: 12pt 0in 6pt; break-after: avoid; font-size: 16pt; font-family: "Franklin Gothic Medium", sans-serif; font-weight: normal; color: rgb(47, 84, 150);">
<span class="x_normaltextrun">SBCTC-ITD Memorandum</span><span class="x_eop"> </span></h1>
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<span class="x_normaltextrun"><span style="color: black;">Date: October 11, 2023</span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun"><span style="color: black;">From: Ray Gartner</span></span><span class="x_eop"><span style="color: black;"> </span></span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun"><span style="color: black;">To:</span></span><span class="x_eop"><span style="color: black;">
</span></span><span class="x_normaltextrun">Admissions and Registration Council [ARC]</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<p class="x_MsoNoSpacing" style="margin: 0in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-left:1.0in; white-space:pre-wrap; font-kerning:none">
<span class="x_normaltextrun">Committee for Accessible Technology Oversight [CATO]
</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">ctcLink Accessibility </span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">ctcLink College Leaders [PoC] </span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">ctcLink Security [LSA] </span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">ctcLink Support List Campus Solutions [CS] </span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">Information Technology Commission [ITC] </span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">IT Security [ITSEC] </span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">Washington Association of Community and Technical Colleges [WACTC PRES]
</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">Washington State Student Services Commission [WSSSC]
</span><span class="x_eop"></span></p>
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<span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
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<span class="x_normaltextrun"><span style="color: black;">Subject: </span>
<b>Legacy Transcripts Application Integrated with Okta, effective Oct. 12, 2023</b></span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun"> </span></p>
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<span class="x_normaltextrun">Dear College Community:</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">We are pleased to announce the Legacy Transcripts application will be secured with Okta multifactor authentication (MFA) on Thursday, Oct. 12, 2023.
</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">What’s changing?</span><span class="x_eop"> </span></h2>
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<span class="x_normaltextrun">Legacy Transcripts users will notice a change in the application’s behavior the evening of Thursday, Oct. 12, when users will be required to use Okta MFA to log in. </span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">This means those ctcLink system users granted security access to use the Legacy Transcripts application will now be redirected to Okta to access Legacy Transcripts.
</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 6pt; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;white-space:pre-wrap; font-kerning:none">
<span class="x_normaltextrun">In addition, a Legacy Transcripts tile will appear in their
</span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"><a href="https://myaccount.ctclink.us/" data-auth="NotApplicable" id="OWA3db07b7c-adb8-c55b-be1a-2d106739eeb8" class="OWAAutoLink"><span class="x_normaltextrun"><span style="font-size:11.0pt; font-family:"Franklin Gothic Book",sans-serif">ctcLink
Okta My Account</span></span></a></span><span class="x_normaltextrun"> page in the My Apps section.</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">What about LegacyLink?</span><span class="x_eop"> </span></h3>
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<span class="x_normaltextrun">LegacyLink users will not notice any change. Since it launched, LegacyLink application users have already needed to use Okta at log-in. A LegacyLink tile appears in the My Apps section of their
</span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"><a href="https://myaccount.ctclink.us/" data-auth="NotApplicable" id="OWA64351c06-a715-94fe-3b50-82c63d645cfd" class="OWAAutoLink"><span class="x_normaltextrun"><span style="font-size:11.0pt; font-family:"Franklin Gothic Book",sans-serif">ctcLink
Okta My Account</span></span></a></span><span class="x_normaltextrun"> page. </span>
<span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<h2 style="margin: 2pt 0in 6pt; break-after: avoid; font-size: 14pt; font-family: "Franklin Gothic Medium", sans-serif; font-weight: normal; color: rgb(47, 84, 150);">
<span class="x_normaltextrun">Additional Release Notes</span><span class="x_eop"> </span></h2>
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<span class="x_normaltextrun">In addition to the Okta integration, other issues reported by users were also addressed in this release:</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<ul type="disc" style="margin-bottom: 0in;margin-top:0in; overflow:visible">
<li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in; overflow:visible">
Issues related to specific college transcripts: </li><ul type="circle" style="margin-bottom: 0in;margin-top:0in">
<li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in">
Double space in student name removed </li><li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in">
Repeat Class Suppression Checkbox for Unofficial Transcript (web view) </li><li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in">
Term Sort Order </li></ul>
<li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in">
Accessibility fixes for Screen Reader: </li><ul type="circle" style="margin-bottom: 0in;margin-top:0in">
<li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in">
Provide a succinct year, with no blank or edit values when correcting transcript data. </li><li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in">
Announcement of message that an account has been unmerged. </li><li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in">
Fixed Read Order (Name, SSN, SID) was reading labels first, then content, now reads each field label, then content for that label. </li></ul>
</ul>
<p class="x_MsoNormal" style="margin: 0in 0in 6pt; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-top:12.0pt">
<span class="x_normaltextrun"><span style="font-size: 13pt; font-family: Arial, sans-serif; color: rgb(47, 84, 150);">Security Reference Links</span></span><span class="x_eop"><span style="font-size: 13pt; font-family: Arial, sans-serif; color: rgb(47, 84, 150);"> </span></span><span style="font-size: 9pt; font-family: "Segoe UI", sans-serif; color: rgb(47, 84, 150);"></span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 6pt; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;white-space:pre-wrap; font-kerning:none">
<span class="x_normaltextrun">For more information on how to access instructions for managing secure access to the Legacy products please visit the ctcLink Reference Center:</span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<ul type="circle" style="margin-bottom: 0in;margin-top:0in; overflow:visible">
<li class="x_MsoNoSpacing" style="margin: 0in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;overflow:visible">
<a href="https://ctclinkreferencecenter.ctclink.us/m/117648" data-auth="NotApplicable" id="OWAda5198b9-3fd6-b053-54a9-62fe3b4be263" class="OWAAutoLink"><span class="x_normaltextrun">Legacy Access</span></a><span class="x_eop"><span style="color: rgb(5, 99, 193);"> </span></span><span style="font-family:"Calibri",sans-serif"></span></li><li class="x_MsoNoSpacing" style="margin: 0in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:12.0pt; overflow:visible">
<a href="https://ctclinkreferencecenter.ctclink.us/m/117648/l/1690481-legacy-applications-security-administration" data-auth="NotApplicable" id="OWA916365e5-f3e9-0bb1-ecdf-cd5ea0549a54" class="OWAAutoLink"><span class="x_normaltextrun">Legacy Applications Security
Administration</span></a><span class="x_eop"><span style="color: rgb(5, 99, 193);"> </span></span></li></ul>
<p class="x_MsoNormal" style="margin: 0in 0in 6pt; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;white-space:pre-wrap; font-kerning:none">
<span class="x_normaltextrun">Stay tuned and please reach out if you have any questions or concerns.</span><span class="x_normaltextrun"><span style="font-family:"Arial",sans-serif"> </span></span><span class="x_eop"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<span class="x_normaltextrun">Thank you,</span><span class="x_eop"> </span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 6pt; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in; text-autospace:none">
<img width="60" height="113" align="left" hspace="12" alt="Title: SBCTC logo - Description: Compass " style="width:.625in; height:1.1736in" data-outlook-trace="F:1|T:1" src="cid:image002.png@01D9FC51.23F2B740"><span style="font-size: 12pt; font-family: "Franklin Gothic Medium", sans-serif; color: rgb(0, 55, 100);">Ray
Gartner </span><span style="font-size: 10pt; font-family: "Franklin Gothic Medium", sans-serif; color: rgb(0, 55, 100);">(he, him, his)</span><span style="font-size: 12pt; font-family: "Franklin Gothic Medium", sans-serif; color: rgb(0, 55, 100);"></span></p>
<p class="x_MsoNormal" style="margin: 0in 0in 6pt; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in; text-autospace:none">
<span style="font-size: 12pt; font-family: "Franklin Gothic Medium", sans-serif; color: rgb(46, 116, 181);">Application Services Director</span></p>
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<span style="color: rgb(0, 55, 100);">Washington State Board for Community and Technical Colleges</span></p>
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<u><span style="color: blue;"><a href="mailto:rgartner@sbctc.edu" id="OWAf94a3011-130a-a3b6-15ee-cec90f907ee2" class="OWAAutoLink"><span style="color: blue;">rgartner@sbctc.edu</span></a></span></u><span style="color: rgb(0, 53, 97);">
</span><span style="color: rgb(0, 55, 100);">• o: 360-704-1067 • c: 206-963-3256</span></p>
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<span style="font-family:"Franklin Gothic Medium",sans-serif">Please DO NOT REPLY to SBCTC-ITD Mail regarding this e-mail.</span> SBCTC-ITD Mail is an unmonitored mailbox, and your message will not be received. </li><li class="x_MsoListParagraph" style="margin: 0in 0in 6pt 0.5in; font-size: 11pt; font-family: "Franklin Gothic Book", sans-serif;margin-bottom:0in">
<span style="font-family:"Franklin Gothic Medium",sans-serif">Message Received Only Once When Sent to Multiple Mail Lists:</span> A message sent to multiple lists is received only once by members using Microsoft Exchange Server and MS-Outlook. For example,
if a systemwide message is sent to 10 lists, and you are a member of five of those lists, you will receive the message only once rather than five times.</li></ul>
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