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<span style="font-size: 14pt; line-height: normal;"><u>SBCTC-ITD MEMORANDUM</u></span><o:p class="ContentPasted0"><span style="font-size: 14pt; line-height: normal;"></span></o:p></p>
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Date:<span style="mso-tab-count:1" class="ContentPasted0"> </span>
February 8, 2023<o:p class="ContentPasted0"> </o:p></p>
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From:<span style="mso-tab-count:1" class="ContentPasted0"> </span>Grant Rodeheaver<o:p class="ContentPasted0"> </o:p></p>
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Subject:<span style="mso-tab-count:1" class="ContentPasted0"> </span>Legacy Data Platform (LDP) Migration Project 2023<span style="font-family:"Arial",sans-serif" class="ContentPasted0"> </span><o:p class="ContentPasted0"> </o:p></p>
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Dear college community:<o:p class="ContentPasted0"> </o:p></p>
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Now that Washington’s community and technical colleges have migrated to ctcLink, we are preparing for the eventual shutdown of the Legacy HP-UX (Hewlett Packard Unix) environment.<span style="font-family:"Arial",sans-serif" class="ContentPasted0"> </span> Legacy
environments must be shut down before June 30, 2023, or the college system will incur substantial licensing and maintenance costs.<span style="font-family:"Arial",sans-serif" class="ContentPasted0"> </span><o:p class="ContentPasted0"> </o:p></p>
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What is the Scope of the LDP Migration Project?<o:p class="ContentPasted0"> </o:p></h1>
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Legacy data will be migrated to SQL Server and a read-only application developed to provide secure access to users to a limited subset of screens and reports needed to continue critical business.<o:p class="ContentPasted0"> </o:p></p>
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Colleges will no longer use DataExpress as this product relies on the sunsetting HP-UX platform. The application under development includes replication of display-only access to screens and batch reports in:<o:p class="ContentPasted0"> </o:p></p>
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<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Financial Management System (FMS)</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Payroll/Personnel Management System (PPMS)</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Student Management System (SMS)</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li></ul>
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What is Not in Scope?<o:p class="ContentPasted0"> </o:p></h1>
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<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">The Legacy Transcript Project is not within the scope of the LDP application project.</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Integration to Advisor Data Portal (ADP) is not within the scope of the LDP application project.</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Degree Audit data is not targeted for migration.</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">FAM and Account Management already have a user interface and are not targeted for migration, as the data is already on the SQL server.</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">FMS Query is not within the scope of this project. FMS Query is an MS-Access front-end reporting tool for financial reports (e.g., Budget Status, Expense,
Payroll, Revenue, Grants and Contracts) used as the front-end tool to access the information in a user-friendly format. Colleges can currently run ad hoc queries writing and extracts against their SQL data to populate an Access database.</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Ad hoc reporting.</span></li></ul>
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What to Expect<o:p class="ContentPasted0"> </o:p></h1>
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<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">We will be reaching out shortly to form an ad hoc LDP Migration Project advisory group comprised of knowledgeable Legacy users systemwide for guidance and
application testing. Expertise in the following areas is key:</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><ul style="list-style-type: circle;">
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<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Financial Management System (FMS)</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Payroll/Personnel Management System (PPMS)</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Student Management System (SMS)</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">DataExpress/Database Reporting</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">Organizational Data Stores (ODS) or other data extract tools</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li></ul>
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<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">A survey to gather systemwide input about Legacy data access needs will be distributed when ready. Responses will help SBCTC build and refine technical
requirements for the new Legacy Data Platform (application).</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li><li class="ContentPasted0" style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt; margin: 0in 0in 0in -0.25in;">
<span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;">When the Legacy Data application is ready, designated Legacy data users at each college and SBCTC will receive secure logins and instructions on how to
access the application.</span><o:p class="ContentPasted0"><span style="font-family: "Franklin Gothic Book", "Avenir Next Condensed", sans-serif; font-size: 11pt;"> </span></o:p></li></ul>
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Get Involved<o:p class="ContentPasted0"> </o:p></h1>
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If you are willing to be part of the LDP Migration Project advisory group, please contact
<a href="mailto:sbhagat@sbctc.edu" title="sbhagat@sbctc.edu" data-loopstyle="link" id="LPlnk156452">
Sanjiv Bhagat</a>, Project Manager, SBCTC IT Project Management Office. This ad hoc group will be called upon for various activities (e.g., review surveys, communications, and documentation drafts; requirements checking, application testing).<o:p class="ContentPasted0"> </o:p></p>
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The LDP Migration Project is led by Ray Gartner, SBCTC Application Services Director. Ben Geertz, SBCTC Support Analyst and longtime HP/Legacy expert, is serving as lead developer on the project, with additional support from team members, Terry Davenport (PPMS),
Eric Messelt (FMS), and Ryan Jackson (SMS).<o:p class="ContentPasted0"> </o:p></p>
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Stay tuned and please reach out if you have any questions or concerns.<span style="font-family:"Arial",sans-serif" class="ContentPasted0"> </span><o:p class="ContentPasted0"> </o:p></p>
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Thank you,<o:p class="ContentPasted0"> </o:p></p>
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Grant<o:p class="ContentPasted0"> </o:p></p>
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Grant Rodeheaver<o:p class="ContentPasted0"> </o:p></p>
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Deputy Executive Director / CIO, IT Division<o:p class="ContentPasted0"> </o:p></p>
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Washington State Board for Community and Technical Colleges<o:p class="ContentPasted0"> </o:p></p>
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<a target="_blank" class="ContentPasted0">grodeheaver@sbctc.edu</a> • o: 360-704-3939<span style="font-family:"Arial",sans-serif" class="ContentPasted0"> </span><span style="mso-bidi-font-family:"Franklin Gothic Book"" class="ContentPasted0">•</span> c: 360-280-4733<o:p class="ContentPasted0"> </o:p></p>
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<a href="https://www.sbctc.edu/" target="_blank" class="ContentPasted0" data-loopstyle="link">sbctc.edu</a> • Twitter:
<a href="https://twitter.com/SBCTCWashington" target="_blank" class="ContentPasted0">
@SBCTCWashington</a> • Facebook: <a href="https://www.facebook.com/wasbctc/" target="_blank" class="ContentPasted0">
@WASBCTC</a><o:p class="ContentPasted0"> </o:p></p>
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<span style="font-family:"Arial",sans-serif;mso-fareast-font-family:"Times New Roman";color:black" class="ContentPasted0">Please DO NOT REPLY to SBCTC-ITD Mail regarding this e-mail. SBCTC-ITD Mail is an unmonitored mailbox, and your message will not be received.<o:p class="ContentPasted0"> </o:p></span></p>
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