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<p class="MsoNormal"><b><span style="color:red">The following is an update from John Boesenberg, Deputy Executive Director at SBCTC:
<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">The information listed below has come-up since yesterday’s message was sent. This message is also being forwarded to commission members via
their listservs. Additional information/details may be accessed through our Google Drive at
</span><a href="https://drive.google.com/drive/folders/1PnHhItWpvNhUhhxrCq5LSzxjenmVS5nw"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif;color:#0563C1">https://drive.google.com/drive/folders/1PnHhItWpvNhUhhxrCq5LSzxjenmVS5nw</span></a><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">.<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level1 lfo1"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">General Information:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Guidance will be provided by the State Board on
<b>language use</b> to ensure communications are consistent with Governor Inslee’s proclamations and communicate that colleges are continuing to serve students through remote operations, on-line classes and social distancing for classes requiring hand-on/equipment
learning. Care should also be taken with language that may have specific meaning and associated costs within a collective bargaining agreement but a different meaning with communicating with students– i.e., “essential” vs. “core” services.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level2 lfo1"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Tracking Costs</span></b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"> – The Military
Department and OFM are requiring state agencies and institutions to track COVID-19 costs,
<b>including lost revenue to the state.</b> <i>(This is a correction from information I provided during the daily WACTC call.)
</i>Cost examples include:<o:p></o:p></span></li><ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Salaries/benefits of staff dedicated to COVID-19 planning and response activities<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Supplies, goods and services<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Lost revenue to the state<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Overtime costs<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Public Information<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Temporary Staff<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Increased janitorial or decontamination services<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Salary costs for 14-day administrative leave after potential exposure<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Grants, Benefits and Client Services<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Other things not yet identified.<o:p></o:p></span></li></ul>
</ul>
</ul>
<p class="MsoNormal" style="margin-left:.75in"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">This request and information was sent to BAC and BAR on 3/14.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">State Board has had conversations with the Governor’s Office and OFM concerning enrollment declines and the resulting
<b>decrease in tuition collections</b>. There is clear interest in capturing this information once it becomes available in spring quarter. (Delayed due to spring quarter start being delayed at many colleges.)<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level2 lfo1"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Dining facilities.</span></b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"> Consistent
with Governor Inslee’s 20-13 proclamation, college dining facilities should not provide any sit-down food or beverage service through March 31. The proclamation is clear concerning continuation of delivered or take-out food/beverage service. This same proclamation
prohibits the operation of all retail stores through March 31, unless they designate an employee who must establish and implement social distancing and sanitation measures.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.75in"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level1 lfo1"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Employment Information<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">OFM HR has a web page devoted to providing COVID-19 HR related information to state agencies.(</span>
<a href="https://www.ofm.wa.gov/state-human-resources/coronavirus-covid-19-hr-guidance-state-agencies">
<span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif;color:#0563C1">https://www.ofm.wa.gov/state-human-resources/coronavirus-covid-19-hr-guidance-state-agencies</span></a><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">).
A recent update to the page is a table that provides options for employees who can’t telecommute to stay in pay status through use of leave (vacation, sick, shared) or, when self-quarantined, administrative leave. The table can be found at the bottom of the
page, under the heading “NEW: <b>What leave should be used if telework isn’t an option for an employee?</b>”<b><o:p></o:p></b></span></li><ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">As you review this information, keep in mind that it’s targeting civil service employees. The information/guidance
may be helpful, instructive or not applicable as you consider its application to other employee groups (i.e., tech college classified, exempts, temporary employees. Also, remember that you may have notice and bargaining obligations if staff are represented.<b><o:p></o:p></b></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level3 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">As requested in Monday’s WACTC call, several districts have forwarded their
<b>telework policies and forms</b> to the State Board for posting on the Google Drive, posted in the “Employee Guidance” folder.<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">As a precautionary measure, the
<b>Department of Retirement Services</b> is no longer providing “walk-in” service for members of the state retirement plans (PERS/TRS). Members may still get help through e-mail and phone conversations. No decision has not been made as to how long this will
be in place, but likely at least through March 31.<b><o:p></o:p></b></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.25in"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo2"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Instruction/Student Services<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo2"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">State Board staff are currently working the Governor’s Office and Instructional Commission to
<b>clarify classes considered “lab” and “clinic”</b> within the CTC environment. We expect that clarification to be available on Wednesday, March 18 that will result in guidance from the State Board.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo2"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Several colleges are beginning planning for spring quarter, and maybe even summer quarter, to be entirely on-line
(excepting lab and clinic classes).<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo2"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">The
<b>American Dental Association</b> issued a statement on March 16 recommending dentists nationwide to postpone elective procedures for the next 3 weeks. See the statement at
</span><a href="https://www.ada.org/en"><span style="color:#0563C1">https://www.ada.org/en</span></a> under the header “ADA Statement on COVID-19.”) This may impact local dental clinics operated by colleges.<span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo2"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Colleges are being surveyed to get clarity regarding transition to on-line for spring quarter and
<b>academic calendar changes</b>. The survey was sent to VPI’s.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo2"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Running Start.</span></b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"> State Board staff
are currently working with OSPI to address the lack of high school counselor approval on enrollment verification forms. An approach has been discussed with VPI’s and will be vetted with OSPI. (i.e., enrolling student now and get form signed in late April,
when K-12 schools are scheduled to reopen.)<o:p></o:p></span></li><ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level3 lfo2"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Superintendent Reykdal, interviewed on the March 16<sup>th</sup> Seattle Morning News with Dave Ross addressed questions
related to the role of Running Start to help students graduate. Essentially, stating that the college system has an important role to ensure high school seniors meet the graduation requirements this spring though their on-line offerings.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level3 lfo2"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Colleges may want to consider how to promote this option in their areas. State Board will work through OSPI to see
how they will promote this option.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level3 lfo2"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Staff are also pursuing clarity on Running Start billing questions.<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo2"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">The Northwest Athletic Association (NWAC) has cancelled spring sports. See their statement at
</span><a href="https://nwacsports.com/general/2019-20/releases/20200316i92yoe"><span style="color:#0563C1">https://nwacsports.com/general/2019-20/releases/20200316i92yoe</span></a>.
<span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"><o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.75in"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo2"><b><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Event Cancellations/Changes (Newly Added/Updated in
<span style="color:red">RED</span>)<o:p></o:p></span></b></li></ul>
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<li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Dual Credit Summit, March 16-17 cancelled and being rescheduled for fall 2020 (Looking at October 5/6, 2020)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">ATL Retreat, March 26-27, cancelled.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Dean Community of Practice, March session cancelled.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Bridge to College meetings have been converted to virtual convenings.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Guided Pathway Work Plan review, March 12-13, is converting to an online modality (details to follow).
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Annual Students of Color conference April 23-25 Yakima cancelled<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">All Student Services conference April 29-May 1 Tacoma, Student Services Commission
<i>considering </i>cancelling.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Team Teacher training at Centralia College, March13, 2020, Cancelled<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">COABE Conference has been Cancelled/Postponed (Originally scheduled for 4/5-4/8, postponed till summer)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">AACC has been cancelled.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Council for Basic Skills April Meeting has been cancelled<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Intercollegiate Relations Committee (ICRC) is spring meeting cancelled (4/16-17)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">AEAC has been cancelled Spring qtr.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Articulation and Transfer Council spring meeting (April 23-24) moved to Zoom.<o:p></o:p></span></li><li class="MsoNormal" style="color:red;mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Spring ATL (May 6-8) has been cancelled.<o:p></o:p></span></li><li class="MsoNormal" style="color:red;mso-list:l2 level2 lfo3"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Faculty of Color Mentorship Program spring retreat (May 15) has been cancelled.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri Light",sans-serif">John Boesenberg, Deputy Executive Director<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri Light",sans-serif">Business Operations<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri Light",sans-serif">360-704-4303;
<a href="mailto:jboesenberg@sbctc.edu"><span style="color:#0563C1">jboesenberg@sbctc.edu</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Jamilyn Penn (she, her, hers)<o:p></o:p></p>
<p class="MsoNormal">Director, Transfer Education <o:p></o:p></p>
<p class="MsoNormal">State Board for Community and Technical Colleges<o:p></o:p></p>
<p class="MsoNormal">360-704-4338<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:jpenn@sbctgc.edu">jpenn@sbctc.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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