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<p class="MsoNormal"><span style="color:#1F497D">Hello BFET Team. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">In relation to the concerns sent to the listserve about updating expired components, below is a new procedural change. The notification came at the many provider meetings last week. This new process should alleviate
the concerns around what was thought to be a more intensive process. DSHS will be releasing another memo for updates to the scheduled component close date. In addition to the new process for scheduling component close dates (defined below), I am including
information received from DSHS in regards to a clarifying question that was asked by Centralia College. Thank you Centralia for asking such an important question!
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="color:#1F497D">Procedure Change Provided By DSHS:
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><span style="color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Component Close Date:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D">Component close dates can now cover the gap between quarters. However, cannot be for more than 150 days at a time. Component start date will be first day of quarter and component end date will be the day before
the next quarter starts. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">What Does This Mean?<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Effective immediately you can open components and schedule the close date to be the day before the next quarter begins.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">You may extend the current components you have to have a close date of the day before Winter quarter begins.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">No MORE TUITION BILLING ROSTER (clarification from college question attached)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">You may issue Participant Reimbursements prior to the start of the quarter as long as you have an open component. This will help us to meet the needs of students such as those in Nursing that need to
have items prior to the start of the quarter. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please review the information in this email and the attached question clarification. If you have any questions or would like further clarification on processes please let me know. It is our hope that this new
process change will have a beneficial impact to those we serve and reduce the administrative processes for staff. As soon as DSHS releases the official memo we will forward it to the listserve.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Respectfully, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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Dellinger<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Program Administrator</span><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="color:#1F497D">Email:
<a href="mailto:jdellinger@sbctc.edu"><span style="color:blue">jdellinger@sbctc.edu</span></a></span><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003561">
</span><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764">∙ Office: 360.704.3925
</span><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#44546A">Electronic Privacy Notice: This e-mail, and any attachments, contains information that is, or may be, covered by electronic communications privacy laws, and is
also confidential and proprietary in nature. If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply
to the sender that you have received this communication in error, and then immediately delete it. Thank you in advance for your cooperation.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Biros, Demetra <Demetra.Biros@lwtech.edu> <br>
<b>Sent:</b> Friday, December 6, 2019 11:59 AM<br>
<b>To:</b> Jennifer Dellinger <jdellinger@sbctc.edu>; bfet@lists.ctc.edu<br>
<b>Subject:</b> [UCE] RE: FFY20 UPDATING EXPIRED BFET COMPONENTS MEMO<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Jennifer,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Please provide clarification on a couple items related to this change.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:#1F497D">If I am understanding this correctly, if a student has not yet registered for the following quarter, we will need to close their component within 10 days of the quarter
ending? If they then register (on day 11, for example) for the next quarter, we would need to open a new component. Is that correct? Would we also have to deem them eligible again and create an initial progress note?
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";color:#1F497D"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:#1F497D">An example: Fall quarter ends on 12/6. Currently we have 20 students that are not yet registered for Winter quarter, for a variety of reasons (including batch registration
by some departments). If on 12/20 they are still not registered for Winter, we will need to close their components. If on 12/23 they all register for Winter quarter, we will have to check eligibility, open new components for Winter quarter, and enter an
initial progress note. <o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:#1F497D">If the above understanding is correct, is it understood by SBCTC and DSHS that this is creating a significant amount of more work at each of the colleges, as it is much
easier to extend a component then it is to start from the beginning? Is it also understood by DSHS that this also compromises data integrity, as it does not actually reflect what the client is doing within the BFET program?
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:#1F497D">In light of this new change, has there been discussion around increasing the length of time that VE and BE components can be opened? If they could be open for a maximum
of one year, then we would not have to do this on a quarterly basis. With a maximum of 150 days, it doesn’t even cover 2 quarters, plus the break in between quarters.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Maybe I’m understanding this new policy incorrectly and maybe this change does not impact other colleges in the same way, as their procedures might be different. Any clarification
that you can provide is appreciated. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Chaparral Pro Light";color:#2F5496">Demetra Biros<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#2F5496">Director of Workforce Development<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#538135">Lake Washington Institute of Technology<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#538135">425-739-8315</span><span style="font-family:"Chaparral Pro Light";color:#538135"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:Demetra.Biros@lwtech.edu"><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#538135">Demetra.Biros@lwtech.edu</span></a><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#538135"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> BFET [<a href="mailto:bfet-bounces@lists.ctc.edu">mailto:bfet-bounces@lists.ctc.edu</a>]
<b>On Behalf Of </b>Jennifer Dellinger via BFET<br>
<b>Sent:</b> Friday, December 6, 2019 10:55 AM<br>
<b>To:</b> <a href="mailto:bfet@lists.ctc.edu">bfet@lists.ctc.edu</a><br>
<b>Subject:</b> [BFET] [UCE] FW: FFY20 UPDATING EXPIRED BFET COMPONENTS MEMO<br>
<b>Importance:</b> High<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Good Morning BFET Team, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Attached is formal memo from DSHS Policy updating the process for expired components.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="color:#1F497D">Memo Summary:<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="color:#1F497D">The new policy goes into effect December 15, 2019 and states that all expired components must be updated or closed within 10 business days or DSHS will administratively close them with an NS closure code.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please review the memo with staff and let us know if you have any questions. I will do my best to assist or provide clarification.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><!--[if gte vml 1]><v:shape id="Picture_x0020_1" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Compass" style='position:absolute;margin-left:0;margin-top:0;width:45pt;height:84.3pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
<v:imagedata src="cid:image001.jpg@01D5B3F1.8FA7D990" o:title="Compass" />
<w:wrap type="square"/>
</v:shape><![endif]--><![if !vml]><img width="60" height="113" style="width:.625in;height:1.1736in" src="cid:image005.jpg@01D5B3F5.3E756CA0" align="left" hspace="12" alt="Compass" v:shapes="Picture_x0020_1"><![endif]><b><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#002060">Jennifer
Dellinger<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Program Administrator</span><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="color:#1F497D">Email:
</span><a href="mailto:jdellinger@sbctc.edu"><span style="color:blue">jdellinger@sbctc.edu</span></a><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003561">
</span><span style="font-family:"Franklin Gothic Book",sans-serif;color:#003764">∙ Office: 360.704.3925
</span><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#44546A">Electronic Privacy Notice: This e-mail, and any attachments, contains information that is, or may be, covered by electronic communications privacy laws, and is
also confidential and proprietary in nature. If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply
to the sender that you have received this communication in error, and then immediately delete it. Thank you in advance for your cooperation.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Williams, Bessie (DSHS) <<a href="mailto:WilliBL@dshs.wa.gov">WilliBL@dshs.wa.gov</a>>
<br>
<b>Sent:</b> Friday, December 6, 2019 10:40 AM<br>
<b>To:</b> Jennifer Dellinger <<a href="mailto:jdellinger@sbctc.edu">jdellinger@sbctc.edu</a>><br>
<b>Cc:</b> Howard, Shavana (DSHS) <<a href="mailto:HamilSK@dshs.wa.gov">HamilSK@dshs.wa.gov</a>>; Williams, Gus <<a href="mailto:WilliGX1@dshs.wa.gov">WilliGX1@dshs.wa.gov</a>>; Talbott, Felicia (DSHS) <<a href="mailto:agdamfm@dshs.wa.gov">agdamfm@dshs.wa.gov</a>>;
Stelly, Kimberly (DSHS) <<a href="mailto:StellKR@dshs.wa.gov">StellKR@dshs.wa.gov</a>>; Williams, Shannon D (DSHS) <<a href="mailto:WilliSD@dshs.wa.gov">WilliSD@dshs.wa.gov</a>>; Malcolm, Billie (DSHS) <<a href="mailto:MalcoBS@dshs.wa.gov">MalcoBS@dshs.wa.gov</a>>;
Mai, Ashley (DSHS) <<a href="mailto:MaiA@dshs.wa.gov">MaiA@dshs.wa.gov</a>>; Adams, Corinna (DSHS) <<a href="mailto:adamsc2@dshs.wa.gov">adamsc2@dshs.wa.gov</a>>; Skaar, David W (DSHS) <<a href="mailto:skaardw@dshs.wa.gov">skaardw@dshs.wa.gov</a>>; Jones,
Melissa (DSHS) <<a href="mailto:cummiMR@dshs.wa.gov">cummiMR@dshs.wa.gov</a>>; Brown, Tea'Launna (DSHS) <<a href="mailto:Brownt@dshs.wa.gov">Brownt@dshs.wa.gov</a>>; Thrower, Robin (DSHS) <<a href="mailto:throwrl@dshs.wa.gov">throwrl@dshs.wa.gov</a>>; Thomas,
Terry (DSHS) <<a href="mailto:thomatm@dshs.wa.gov">thomatm@dshs.wa.gov</a>>; Lee, Rick Q (DSHS) <<a href="mailto:leerq@dshs.wa.gov">leerq@dshs.wa.gov</a>>; Hanratty, Michael J (DSHS) <<a href="mailto:hanramj@dshs.wa.gov">hanramj@dshs.wa.gov</a>>; Gilmore,
Terra (DSHS) <<a href="mailto:GilmoTA@dshs.wa.gov">GilmoTA@dshs.wa.gov</a>>; Dofelmire, Linda (DSHS) <<a href="mailto:serralg@dshs.wa.gov">serralg@dshs.wa.gov</a>>; Wilson, Debbie (DSHS) <<a href="mailto:wilsode@dshs.wa.gov">wilsode@dshs.wa.gov</a>>; Stallsworth,
Cindy (DSHS) <<a href="mailto:StallCM@dshs.wa.gov">StallCM@dshs.wa.gov</a>><br>
<b>Subject:</b> FFY20 UPDATING EXPIRED BFET COMPONENTS MEMO<br>
<b>Importance:</b> High<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Dear Providers,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">As the BFET program continues to grow, we are committed to sharing all BFET Policy changes with our providers that will better assist the clients we serve. This is a policy
and procedure change from FFY19.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">We have attached the Updating<span style="color:#1F497D">
</span>Expired Components Memo<span style="color:#1F497D">. </span>This change is necessary to maintain the data integrity for the BFET Program<span style="color:#1F497D">.
</span>Your cooperation in this matter is greatly appreciated. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">If you have any questions, please do not hesitate to contact SWBFETPolicy.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Thank You<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">BFET Policy<span style="color:#1F497D">
</span>&<span style="color:#1F497D"> </span>BFET Program Support Team <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Community Service Division/Economic Services Administration<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Washington State Department of Social and Health Services<o:p></o:p></span></i></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.5in;line-height:17.0pt;mso-line-height-rule:exactly">
<i><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#5C8727">Transforming</span></i><i><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#133E81">
</span></i><i><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#005CAB">Lives</span></i><i><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#133E81"><o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
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