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Alison,
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<div>All billing for Participant Reimbursements must be submitted via OBIS with your invoicing. The implementation of the Participant Reimbursement form in eJAS did not replace the need to submit invoicing to SBCTC. </div>
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<div>The changes around the billing roster only removed the need to add Participant Reimbursements to the billing roster because DSHS can now view them in eJAS. </div>
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<div>Please let me know if you have any questions. </div>
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<div>Respectfully </div>
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<div>Jennifer Dellinger </div>
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<div>-------- Original message --------</div>
<div>From: Alison Fernandez <Alison.Fernandez@skagit.edu> </div>
<div>Date: 2/8/19 9:21 AM (GMT-08:00) </div>
<div>To: Jennifer Dellinger <jdellinger@sbctc.edu> </div>
<div>Cc: Maria Galindo <Maria.Galindo@skagit.edu>, bfet@lists.ctc.edu </div>
<div>Subject: Re: PR Limits in EJAS </div>
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Hi Jennifer,</p>
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Can you provide guidance on how to bill for an amount over $800 in the participant reimbursement category? At this time we are not billing for Participant Reimbursement directly in OBIS, it is supposed to be automatically billing out of EJAS. Should we add
costs over $800 to our OBIS billing? This is incredibly complicated as we would have to track and split expenses in multiple areas. Is it possible to bill using old practices while this is under construction?</p>
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Please let us know how to bill for this January, while this is not working. Do other colleges have any practices that will be utilized?</p>
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Thank you!</p>
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Alison Fernandez</p>
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Director of Advising and Retention</p>
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Skagit Valley College</p>
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360.416.7975</p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> BFET <bfet-bounces@lists.ctc.edu> on behalf of Jennifer Dellinger via BFET <bfet@lists.ctc.edu><br>
<b>Sent:</b> Thursday, February 7, 2019 12:19 PM<br>
<b>To:</b> bfet@lists.ctc.edu<br>
<b>Subject:</b> [BFET] PR Limits in EJAS</font>
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<p class="x_MsoNormal">Good Afternoon BFET Team, </p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">It has come to our attention that once the annual limit in the eJAS PR form is reach for a student you cannot enter in another PR for that support. This is a feature that is currently being reviewed by DSHS and their IT department. At
this time there is not an estimate time of fix. I will update the system as we know more.
</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">As we gear up for Spring quarter for those students that have already had books entered in to the PR eJAS form at max amount ($800) DSHS has established the following process for documenting this PR.
</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoListParagraph" style="text-indent:-.25in"><span style="">1)<span style="font:7.0pt "Times New Roman"">
</span></span>Complete a hard copy PR form (DSHS PR form or approved alternate) signed and dated by both student and staff</p>
<p class="x_MsoListParagraph" style="text-indent:-.25in"><span style="">2)<span style="font:7.0pt "Times New Roman"">
</span></span>Enter in a case note in eJAS with the following information:</p>
<p class="x_MsoListParagraph" style="margin-left:1.0in; text-indent:-.25in"><span style="">a.<span style="font:7.0pt "Times New Roman"">
</span></span>Type of PR being disbursed</p>
<p class="x_MsoListParagraph" style="margin-left:1.0in; text-indent:-.25in"><span style="">b.<span style="font:7.0pt "Times New Roman"">
</span></span>Amount of PR</p>
<p class="x_MsoListParagraph" style="margin-left:1.0in; text-indent:-.25in"><span style="">c.<span style="font:7.0pt "Times New Roman"">
</span></span>Justification for issuance</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Please let me know if you have any questions on this process. If you do not have an alternate PR form approved for FFY19 and would like to use one for this process please make sure to submit it for approval prior to use. Approvals are
to be submitted to <a href="mailto:jdellinger@sbctc.edu" id="LPlnk151980" class="OWAAutoLink">
jdellinger@sbctc.edu</a>. Please make sure the subject line reads <b>“PR form approval request FFY19”.</b>
</p>
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<p class="x_MsoNormal">Respectfully, </p>
<p class="x_MsoNormal" style="margin-left:.75in"> </p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal" style="text-autospace:none"><img width="60" height="113" align="left" hspace="12" alt="Compass" tabindex="0" data-outlook-trace="F:1|T:1" src="cid:image002.jpg@01D4BEDE.EC8CBAD0" style="width:0.625in; height:1.1736in"><b><span style="font-size:12.0pt; font-family:"Franklin Gothic Medium",sans-serif; color:#002060">Jennifer
Dellinger</span></b></p>
<p class="x_MsoNormal" style="text-autospace:none"><span style="font-family:"Franklin Gothic Medium",sans-serif; color:#003764">Program Administrator</span><span style="font-family:"Franklin Gothic Medium",sans-serif; color:#1F497D"></span></p>
<p class="x_MsoNormal" style="text-autospace:none"><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003764">Washington State Board for Community and Technical Colleges</span></p>
<p class="x_MsoNormal" style="text-autospace:none"><span style="color:#1F497D">Email:
<a href="mailto:jdellinger@sbctc.edu" id="LPlnk382881" class="OWAAutoLink"><span style="color:blue">jdellinger@sbctc.edu</span></a></span><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003561">
</span><span style="font-family:"Franklin Gothic Book",sans-serif; color:#003764">∙ Office: 360.704.3925
</span><span style="font-family:"Franklin Gothic Book",sans-serif; color:#1F497D"></span></p>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:8.0pt; font-family:"Arial",sans-serif; color:#44546A">Electronic Privacy Notice: This e-mail, and any attachments, contains information that is, or may be, covered by electronic communications privacy laws, and
is also confidential and proprietary in nature. If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply
to the sender that you have received this communication in error, and then immediately delete it. Thank you in advance for your cooperation.</span></p>
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