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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">HI Brian,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">A message has been sent out to the SBCTC regarding some of our concerns related to the new PR process. We have not received a response to our email, but I was told in person that
the new PR process would be put on hold until input from the colleges could be provided, some of our questions could be answered, and the details worked out. I’m disappointed to hear that the new BFET Provider’s Handbook has been released with these changes
before the colleges have had a chance to provide input. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">The PR process that each of our colleges use related to book purchases was originally discussed extensively with a team of college staff, SBCTC, and DSHS. We decided together what
would work best for our colleges, our students, and BFET policy. The new process has not been discussed with the colleges.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">So, to answer your question, I do not have a suggestion for moving forward without compromising level of service to the student participants. First, the questions that we have
related to the new policy have not been answered yet (at the webinar there was no mention of a 7 day requirement, for example). Second, I believe that the new PR policy will substantially compromise the level of service to our student participants and increase
the amount of administrative burden on each of our programs/staff.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Thanks for your email; it helps us to all understand where we are at with this conversation. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Chaparral Pro Light";color:#2F5496">Demetra Biros<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#2F5496">Director of Workforce Development<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#538135">Lake Washington Institute of Technology<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#538135">425-739-8315</span><span style="font-family:"Chaparral Pro Light";color:#538135"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#538135"><a href="mailto:Demetra.Biros@lwtech.edu"><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#538135">Demetra.Biros@lwtech.edu</span></a></span><span style="font-size:12.0pt;font-family:"Chaparral Pro Light";color:#538135"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> BFET [mailto:bfet-bounces@lists.ctc.edu] <b>On Behalf Of
</b>Brian Johnson<br>
<b>Sent:</b> Thursday, October 11, 2018 3:08 PM<br>
<b>To:</b> bfet@lists.ctc.edu<br>
<b>Subject:</b> [BFET] Question: 7 Business Days for PR Signatures<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">At Bellingham Technical College, we have used Canvas to allow students participating in BFET to be able to submit requests for books and supplies to our Workforce Funding office online. They have been able to place this request up to several
weeks before the start of each new quarter (which tends to be when most of these kind of requests are needed).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Once the Canvas request has been made and we confirm eligibility, we at that time have been generating a paper PR (Participant Reimbursement) form based on the submitted request. We then keep that paper PR form on file in the Workforce
Funding Office until the student comes into the office to sign it in person. This has the benefit of allowing students to prepare for their quarter in advance, so that they can feel comfortable knowing they will receive their books at quarter start. It also
helps us in processing a large number of PR’s.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">However, with the switch to EJAS PRs, the guidance from the new BFET provider’s handbook revised October 2018 p. 14 indicates that seven business days is the maximum timeframe for having participants sign PR’s.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="716" height="78" id="Picture_x0020_1" src="cid:image001.jpg@01D4617C.3AAB4990"><o:p></o:p></p>
<p class="MsoNormal">Evidently the intent of the PR has always been that the student sign at the time that the PR is made. Does anyone else have a similar issue or suggestion for moving forward without compromising level of service to the student participants?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you.<o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#0076A8"><o:p> </o:p></span></b></p>
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</v:shapetype><v:shape id="Picture_x0020_3" o:spid="_x0000_s1026" type="#_x0000_t75" href="https://www.btc.edu/" style='position:absolute;margin-left:0;margin-top:179.2pt;width:52.55pt;height:86.35pt;z-index:-251658752;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:0;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:page;mso-width-percent:0;mso-height-percent:0;mso-width-relative:margin;mso-height-relative:page' o:button="t">
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</v:shape><![endif]--><![if !vml]><a href="https://www.btc.edu/"><img border="0" width="70" height="115" src="cid:image003.jpg@01D4617C.3D976D00" align="left" hspace="6" style="margin-left:-6px;margin-right:6px" v:shapes="Picture_x0020_3"></a><![endif]><b><span style="font-size:12.0pt;color:#0076A8">Brian
L. Johnson<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="color:black">Interim Director<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="color:black">Workforce Funding and Student Support<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><a href="http://www.btc.edu/"><span style="color:#0076A8">Bellingham Technical College</span></a><u><span style="color:#0076A8"><o:p></o:p></span></u></p>
<p class="MsoNormal" style="line-height:105%"><span style="color:black">3028 Lindbergh Ave
</span><span style="font-size:10.5pt;line-height:105%;color:black">|</span><span style="color:black"> Bellingham, WA 98225-1599<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="color:black">Call: </span>
<span style="color:#0076A8">360.752.8463 </span><span style="font-size:10.5pt;line-height:105%;color:black">|</span><span style="color:black"> Office:
</span><span style="color:#0076A8">College Services 101B<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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