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<p class="MsoNormal">Hi,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">At Bellingham Technical College, we have used Canvas to allow students participating in BFET to be able to submit requests for books and supplies to our Workforce Funding office online. They have been able to place this request up to several
weeks before the start of each new quarter (which tends to be when most of these kind of requests are needed).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Once the Canvas request has been made and we confirm eligibility, we at that time have been generating a paper PR (Participant Reimbursement) form based on the submitted request. We then keep that paper PR form on file in the Workforce
Funding Office until the student comes into the office to sign it in person. This has the benefit of allowing students to prepare for their quarter in advance, so that they can feel comfortable knowing they will receive their books at quarter start. It also
helps us in processing a large number of PR’s.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">However, with the switch to EJAS PRs, the guidance from the new BFET provider’s handbook revised October 2018 p. 14 indicates that seven business days is the maximum timeframe for having participants sign PR’s.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="716" height="78" style="width:7.4583in;height:.8125in" id="Picture_x0020_1" src="cid:image001.jpg@01D46172.D933E590"><o:p></o:p></p>
<p class="MsoNormal">Evidently the intent of the PR has always been that the student sign at the time that the PR is made. Does anyone else have a similar issue or suggestion for moving forward without compromising level of service to the student participants?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you.<o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#0076A8"><o:p> </o:p></span></b></p>
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</v:shapetype><v:shape id="Picture_x0020_3" o:spid="_x0000_s1026" type="#_x0000_t75" href="https://www.btc.edu/" style='position:absolute;margin-left:0;margin-top:179.2pt;width:52.55pt;height:86.35pt;z-index:-251657216;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:0;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:page;mso-width-percent:0;mso-height-percent:0;mso-width-relative:margin;mso-height-relative:page' o:button="t">
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</v:shape><![endif]--><![if !vml]><a href="https://www.btc.edu/"><img border="0" width="70" height="115" style="width:.7291in;height:1.1979in" src="cid:image003.jpg@01D46174.42DA9970" align="left" hspace="6" style="margin-left:-6px;margin-right:6px" title="" v:shapes="Picture_x0020_3"></a><![endif]><b><span style="font-size:12.0pt;color:#0076A8">Brian
L. Johnson<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="color:black">Interim Director<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="color:black">Workforce Funding and Student Support<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><a href="http://www.btc.edu/"><span style="color:#0076A8">Bellingham Technical College</span></a><u><span style="color:#0076A8"><o:p></o:p></span></u></p>
<p class="MsoNormal" style="line-height:105%"><span style="color:black">3028 Lindbergh Ave
</span><span style="font-size:10.5pt;line-height:105%;color:black">|</span><span style="color:black"> Bellingham, WA 98225-1599<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="color:black">Call: </span>
<span style="color:#0076A8">360.752.8463 </span><span style="font-size:10.5pt;line-height:105%;color:black">|</span><span style="color:black"> Office:
</span><span style="color:#0076A8">College Services 101B<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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