<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 14 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Algerian;
panose-1:4 2 7 5 4 10 2 6 7 2;}
@font-face
{font-family:"Arial Narrow";
panose-1:2 11 6 6 2 2 2 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri","sans-serif";
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri","sans-serif";}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1401054196;
mso-list-type:hybrid;
mso-list-template-ids:-1404820598 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal">Good afternoon.<o:p></o:p></p>
<p class="MsoNormal"><b>BFET billing for<i><span style="color:#1F497D"> </span></i>July 1, 2017 through September 30, 2017 is due in OBIS no later than Tuesday, October 31, 2017. Please note that this is the final billing period for FFY17, so late invoices
cannot be accepted. </b>Both your invoices and your match certification form should be uploaded through OBIS.
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b>Billing rosters can be submitted to the DSHS Operations Team as of September 1st.
</b> They must be submitted no later than Friday, October 20, 2017, in order for them to be checked and returned to you in time for you to meet the October 31<sup>st</sup> deadline. Your billing roster should be submitted to the DSHS Operations Team via the
billing roster email address: <a href="mailto:BFETBilling@dshs.wa.gov"><span style="color:blue">BFETBilling@dshs.wa.gov</span></a>. Your billing roster must be approved by DSHS prior to being submitted to the SBCTC. <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:red">Your approved billing roster must be uploaded to the SBCTC via the State of Washington Secure Email Portal.</span></b> The use of SUE has been permanently discontinued, so billing rosters must be submitted through
the WA Secure Email Portal.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Some additional reminders:<o:p></o:p></p>
<p class="MsoNormal"><b>Invoices in OBIS</b><o:p></o:p></p>
<p class="MsoNormal">Invoices must: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1">Include only the 50% funding reimbursement you’re seeking from the grant for the General, Tuition and Participant Reimbursement budget/invoice lines.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1">Include 100% of the funding reimbursement you’re seeking from the 100% Funding budget/invoice line. 100% funds can only be invoiced if you have an approved revision to your budget that includes your 100%
funds.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1">Re Indirect – refer to the SBCTC Fiscal Guidelines and Grant Terms document available in both OGMS and OBIS.
<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.5in"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial Narrow","sans-serif"">Match Certification Forms</span></b><o:p></o:p></p>
<p class="MsoNormal">Invoices must include a <b>match certification form with an amount
<u>exactly equal</u> to the invoice line totals for the General, Tuition and Participant Reimbursement lines.</b> Do not include the amount you’re billing for your 100% Funding line on the match certification form. For example, if you are billing the amounts
in the chart below, your match certification form should be exactly $20,000(General $5,000 + Tuition $10,000 + Participant Reimbursement $5,000 = $20,000).<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> Invoice Sample: <o:p></o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="margin-left:30.3pt;border-collapse:collapse">
<tbody>
<tr>
<td width="120" valign="top" style="width:89.95pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"> <o:p></o:p></p>
</td>
<td width="93" valign="top" style="width:69.7pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>Salaries</b><o:p></o:p></p>
</td>
<td width="94" valign="top" style="width:70.75pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>Benefits</b><o:p></o:p></p>
</td>
<td width="80" valign="top" style="width:59.85pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>Etc.</b><o:p></o:p></p>
</td>
<td width="85" valign="top" style="width:63.4pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>Total</b><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="120" valign="top" style="width:89.95pt;border:solid windowtext 1.0pt;border-top:none;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"><b>General</b><o:p></o:p></p>
</td>
<td width="93" valign="top" style="width:69.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%">3,500<o:p></o:p></p>
</td>
<td width="94" valign="top" style="width:70.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%">1,500<o:p></o:p></p>
</td>
<td width="80" valign="top" style="width:59.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
</td>
<td width="85" valign="top" style="width:63.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>5,000</b><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="120" valign="top" style="width:89.95pt;border:solid windowtext 1.0pt;border-top:none;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"><b>Tuition</b><o:p></o:p></p>
</td>
<td width="93" valign="top" style="width:69.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
</td>
<td width="94" valign="top" style="width:70.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
</td>
<td width="80" valign="top" style="width:59.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%">10,000<o:p></o:p></p>
</td>
<td width="85" valign="top" style="width:63.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"><b> 10,000</b><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="120" valign="top" style="width:89.95pt;border:solid windowtext 1.0pt;border-top:none;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"><b>Participant Reimbursement</b><o:p></o:p></p>
</td>
<td width="93" valign="top" style="width:69.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
</td>
<td width="94" valign="top" style="width:70.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
</td>
<td width="80" valign="top" style="width:59.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"> 5,000<o:p></o:p></p>
</td>
<td width="85" valign="top" style="width:63.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#DBE5F1;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>5,000</b><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="120" valign="top" style="width:89.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"><b>100% Funding</b><o:p></o:p></p>
</td>
<td width="93" valign="top" style="width:69.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%">3,000<o:p></o:p></p>
</td>
<td width="94" valign="top" style="width:70.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%">1,000<o:p></o:p></p>
</td>
<td width="80" valign="top" style="width:59.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"> 1,000<o:p></o:p></p>
</td>
<td width="85" valign="top" style="width:63.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>5,000</b><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="120" valign="top" style="width:89.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"><b>Total</b><o:p></o:p></p>
</td>
<td width="93" valign="top" style="width:69.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>6,500</b><o:p></o:p></p>
</td>
<td width="94" valign="top" style="width:70.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:115%"><b>2,500</b><o:p></o:p></p>
</td>
<td width="80" valign="top" style="width:59.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"><b> 16,000</b><o:p></o:p></p>
</td>
<td width="85" valign="top" style="width:63.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:115%"><b> 25,000</b><o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><i>If your match certification form is off even a penny more or less, it will be returned to you to revise and resubmit.</i></b> In the past, it was allowable for the forms to be more than the amount necessary, but this is no longer
allowed. <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial Narrow","sans-serif"">Student Rosters</span></b><o:p></o:p></p>
<p class="MsoNormal">Student billing rosters must be approved by the DSHS Operations Team prior to submitting them to the SBCTC.
<span style="color:red">Your student rosters must be uploaded to the SBCTC via the WA Secure Email Portal. Rosters must be uploaded no later than when your invoice is submitted in OBIS.</span> The deadline for both is no later than October 30, 2017.
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Note: OBIS is not a secure system, so for the safety of your students, please
<b>do <u>not</u> upload any student information to OBIS. </b>This includes student rosters with either eJAS or student ID numbers. <span style="color:red">Rosters may only be submitted through the WA Secure Email Portal</span>.
<o:p></o:p></p>
<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black">If you have any questions about invoicing, please contact: </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in"><span style="font-family:Symbol;color:black">·</span><span style="font-family:"Times New Roman","serif";color:black">
</span><span style="color:black">Susan Wanager / </span><a href="mailto:swanager@sbctc.edu" target="_blank"><span style="color:blue">swanager@sbctc.edu</span></a><span style="color:black"> / 360-704-4344</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in"><span style="font-family:Symbol;color:black">·</span><span style="font-family:"Times New Roman","serif";color:black">
</span><span style="color:black">Michele Rockwell / </span><a href="mailto:mrockwell@sbctc.edu" target="_blank"><span style="color:blue">mrockwell@sbctc.edu</span></a><span style="color:black"> / 360-704-4343</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black">If you have any questions about your student rosters, please contact: </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in"><span style="font-family:Symbol;color:black">·</span><span style="font-family:"Times New Roman","serif";color:black">
</span><span style="color:black">Mat Carlisle/ </span><a href="mailto:mcarlisle@sbctc.edu"><span style="color:blue">mcarlisle@sbctc.edu</span></a><span style="color:black"> / 360-704-4341</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black">Thank you for the great work you do!</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black">Mat</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:Algerian">Mat Carlisle<o:p></o:p></span></p>
<p class="MsoNormal">Program Administrator, Workforce Education<o:p></o:p></p>
<p class="MsoNormal">State Board of Community and Technical Colleges<o:p></o:p></p>
<p class="MsoNormal">Phone: 360.704.4341<o:p></o:p></p>
<p class="MsoNormal">Fax: 360.704.4418<o:p></o:p></p>
<p class="MsoNormal">Email: mcarlisle@sbctc.edu<span style="font-size:12.0pt;font-family:Algerian"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>