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<p class="MsoNormal">Good afternoon.<o:p></o:p></p>
<p class="MsoNormal">BFET Monitoring visits have revealed that there is some confusion regarding how to report BFET and BFET-leveraged funds on an after-the-fact time and effort form.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">After consulting with our Fiscal staff and our Auditor, the following clarification was developed, reflecting the understanding of SBCTC BFET program, fiscal and audit staff. It was, also, found that this method for T&E reporting is consistent
with the guidance provided by my predecessor at the SBCTC. Many thanks to Michele Rockwell for capturing the issues and the solution so clearly.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">First a little background. T&E reports should have <b><i>funding sources</i></b> identified. However, in some cases, it might be best to have both the grant/funding source name and the program name clearly identified. BFET is one of
those cases. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For BFET, its common to see staff salaries split between: <o:p>
</o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1">The actual BFET grant (direct charged to the 50% of the grant the college gets back in each reimbursement or paid from reutilized funds); and
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo1">Some type of leveraged funding that makes up the 50% of non-federal expenses a college must have for BFET. For example, Worker Retraining (WRT). The employee’s time that is charged to those leveraged funds
must support BFET students. In this case, they would be BFET-eligible, co-enrolled WRT students.
<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For the funding sources and work to be most easily identified, the lines on a T&E report for the staff in the example above would be something like the following:
<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo2">BFET 50/50 grant funding<span style="color:#1F497D">
</span><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2">WRT (BFET leveraged funds)<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It would, also, be acceptable to use abbreviated versions such as:
<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">BFET 50/50<span style="color:#1F497D">
</span>grant funding<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">WRT/BFET<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any staff time charged to the BFET 100% Funding line would need to be captured separately on T&E reports, as well. If the same staff above was actually funded from 50/50 BFET funds, WRT (BFET leveraged funds), and the 100% Funding line
of BFET, their T&E report would need 3 lines: <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l2 level1 lfo4">BFET 50/50 grant funding <o:p>
</o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo4">BFET 100% grant funding<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo4">WRT (BFET leveraged funds)<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If there are questions, both Michele Rockwell and I would be happy to assist further.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As always, the great work you do to make your BFET students and programs successful is very much appreciated.<o:p></o:p></p>
<p class="MsoNormal">Mat<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:Algerian">Mat Carlisle<o:p></o:p></span></p>
<p class="MsoNormal">Program Administrator, Workforce Education<o:p></o:p></p>
<p class="MsoNormal">State Board of Community and Technical Colleges<o:p></o:p></p>
<p class="MsoNormal">Phone: 360.704.4341<o:p></o:p></p>
<p class="MsoNormal">Fax: 360.704.4418<o:p></o:p></p>
<p class="MsoNormal">Email: mcarlisle@sbctc.edu<span style="font-size:12.0pt;font-family:Algerian"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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