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<p class="MsoNormal">Hi All, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Just a couple of quick reminders – <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">First, don’t forget that invoices for all grant expenses through 3/31/2017 are due in
<a href="https://obis.sbctc.edu/login.aspx">OBIS</a> no later than 4/30/2017. <o:p>
</o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Second, don’t forget about time and effort. It may be a great time to verify that all quarterly time and effort documents are completed (and those monthly ones as well!).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We’ve made a few small changes to the <a href="https://ogms.sbctc.edu/docs/TimeEffortGuidelines.pdf">
Time and Effort Guidelines</a>. Notable changes are: <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-bottom:6.0pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Clarifications made to the Employee Classifications on page 5.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-bottom:6.0pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">After-the-Fact Recording Activity on page 7 – clarification that 100% of an employee’s time must be accounted for on a single, consolidated report each month (or pay period if reports are done more often
than monthly). For example, an employee charged 50% to Federal Grant A and 50% to Federal Grant B must have one time and effort report that reflects 100% of their total time compensated – not one report that reflects the 50% of the time they worked on Federal
Grant A and a separate report that reflects the 50% of their time that they worked on Federal Grant B.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-bottom:6.0pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Removal of “grant category/activity” language from a couple of bullets. We removed the requirement to report time and effort by grant activity several years ago and removed most references from the Guidelines. We missed a few references,
so we’re cleaning those up now. <span style="color:black">You must still track time and effort by grant/funding source, but you do not have to track it by individual grant activity. For example, staff or faculty charged to your WorkFirst grant (with as many
as 10 different activities), can simply have a “WorkFirst” line on their time and effort reports. They do not need to have
</span>lines for <span style="color:black">WorkFirst-CJST, WorkFirst-Financial Aid, WorkFirst-Internal Controls, WorkFirst-Basic Skills, etc.
</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-bottom:6.0pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Added Appendices A, B, and C. <o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Appendix A contains a checklist for After-the-Fact Reporting processes and forms<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Appendix B contains a checklist for Plan Confirmation processes and forms<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Appendix C contains frequently asked questions. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have questions about billing or time and effort, please let me know.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This email was sent to the following e-lists. Please forward to other staff at your organization as necessary.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Grant & Contract<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>WEC<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>ABE/BEDA<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>WorkFirst<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>BFET<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Deans/VPIs of Instruction<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks. <o:p></o:p></p>
<p class="MsoNormal">Michele<o:p></o:p></p>
<div class="MsoNormal" align="center" style="text-align:center"><span style="color:#1F497D">
<hr size="2" width="100%" align="center">
</span></div>
<p class="MsoNormal"><b><span style="font-size:9.0pt;color:#1F497D">Michele Rockwell
</span></b><span style="font-size:9.0pt;color:gray">| Contracts Specialist | Education Services Division | Washington State Board for Community and Technical Colleges | 1300 Quince ST SE | PO Box 42495 | Olympia, WA 98504 | p: 360-704-4343 | f: 360-704-4418
| </span><span style="color:#1F497D"><a href="mailto:mrockwell@sbctc.edu"><span style="font-size:9.0pt;color:gray">mrockwell@sbctc.edu</span></a></span><span style="font-size:9.0pt;color:gray"> |
</span><span style="color:#1F497D"><a href="http://www.sbctc.edu/"><span style="font-size:9.0pt;color:gray">www.sbctc.edu</span></a></span><span style="color:gray">
</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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